Indian Air Force Event Management Tender 2026 National IT Outdoor Half Day Expo - 40000 25% Scope Clause

Tender Overview

The Indian Air Force, Department Of Military Affairs, issues a national level call for Event, Seminar, Workshop, Exhibition, and Expo Management services supporting theme-based events, IT related work, and outdoor half-day programs. The estimated contract value is ₹40,000 with no listed EMD. The procurement emphasizes a flexible scope under the buyer’s 25% quantity or duration adjustment clause, applicable during contract issuance and execution. This tender targets qualified event management vendors capable of handling multi-component programs within a national framework and varied event formats, ensuring compliance with security, branding, and on-site coordination requirements.

Technical Specifications & Requirements

• No formal technical specifications or BOQ items are provided at this time.
• Category focus includes: Event management, seminar/workshop/conference, exhibition/Expo management, theme-based events, and IT-related work for outdoor half-day delivery.
• Estimated value: ₹40,000; no explicit EMD amount listed.
• Key terms include a 25% scope/quantity adjustment option both pre- and post-contract issuance, requiring bidder acceptance of revised scope.
• The absence of BOQ items suggests bidders must rely on organization-provided event briefs, security considerations, and standard IAF procurement expectations.
• No brand or OEM constraints are specified; responsibility centers around logistics, coordination, and on-site management.

Terms, Conditions & Eligibility

• Clause: 25% increase/decrease in contract quantity or duration at contract issue; post-issue limit remains 25%.
• For lumpsum-type services, the buyer may expand the scope/value with service provider consent.
• EMD: Not specified in the data; bidders should prepare standard government bid documents.
• Submission must align with Buyer Added Terms and typical IAF procurement practices for national events.