Food Corporation Of India Event Management Tender Belgaum Karnataka 2026 - Outdoor Three Day Expo Management

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD proof (₹40,000 or MSE exemption). Along with technical bids, provide a comprehensive event execution plan addressing logistics, manpower, safety, and on-site coordination for the three-day outdoor expo.

Required documents include GST certificate, PAN card, prior event management experience certificates, last audited financial statements, EMD proof, and technical bid detailing scope of services. OEM authorizations are optional if applicable to the bidder’s setup.

Eligibility includes demonstrated experience in managing government/public sector events, valid GST and PAN, and financial stability evidenced by financial statements. Exemption from EMD is available for eligible Micro/Small Enterprises (MSE) per ATC terms.

EMD is ₹40,000 (2% of ₹20,00,000). MSE bidders are exempt from EMD per ATC terms. Ensure submission of proper exemption documentation if claiming MSE status; otherwise, provide EMD payment proof.

The delivery window corresponds to the three-day outdoor event execution. Bidders must propose a full on-site plan, including pre-event setup and post-event wrap-up within those three days.

Payment terms are not detailed in the provided data. Bidders should seek clarity on milestone-based payments tied to pre-event, on-site, and post-event deliverables during bid submission and ATC discussions.

The tender allows up to 25% variation in contract quantity or duration at the time of contract issue; after issuance, the scope can still increase/decrease by up to 25% with the service provider’s consent.

No explicit technical standards are published. Bidders should emphasize safety compliance, crowd management, and on-site operations in their technical bid, aligning with general government event practices and recognized best practices.