Indian Army Hydraulic & Engine Filter Tender 2026 in India - ISO 9001 Compliance, Service Centers, MTC 2026

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of critical vehicle filtration and related components across six item categories: HYDRAULIC FILTER, OIL FILTER, FUEL WATER SEPARATOR, FUEL FILTER, TRANSMISSION FILTER, and ACC CABLE. The contract includes 6 total items with variable quantity provisions under an option clause allowing up to 25% quantity fluctuation at contracted rates. Bidders must ensure ISO 9001 certification for themselves or the OEM, and provide material test certificates with the supply. The tender emphasizes vendor readiness for on-site quality checks, BIS/type test certifications, and robust after-sales support through state-wise service centers and a dedicated toll-free service line. The delivery schedule is tied to contract performance and option periods, with enhanced timeframes as quantities change.

Key differentiators include mandatory MT certificates, an escalation mechanism for service support, and the requirement to establish or prove functional service centers within 30 days of award. The procurement scope focuses on reliable filtration components and allied electrical cabling (ACC cables), with an emphasis on traceable testing, post-delivery acceptance via buyer lab results, and documented warranty/penalty structures. This tender requires precise documentation and certificates to avoid bid rejection and ensures ongoing service accessibility.

Technical Specifications & Requirements

• Standards/Certifications: ISO 9001 certification by bidder or OEM; BIS licence; Type test/approval certificates for each item; Material Test Certificate to accompany supply; ISO 9001:2015 or equivalent.
• Documentation with bid: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; all relevant product certificates as per bid document; OEM authorizations where applicable.
• Quality & Testing: Material test results reviewed by Buyer’s Lab; acceptance based on lab outcomes; ensure traceability of each batch via MT certificates.
• Service & Support: Functional service center in each consignee state for carry-in warranty; if absent, establish within 30 days of award; dedicated toll-free service number and escalation matrix required.
• Delivery/Performance: Option clause permits up to 25% increase/decrease in quantity during contract; delivery timing anchored to last delivery order date; extended period calculation minimum of 30 days.
• Warranty/Personnel: Sufficient number of trained technical staff/engineers required for ongoing support; service commitments and response times implied by escalation structure.

Terms, Conditions & Eligibility

• EMD/Financials: Not explicitly stated in data; bidders must comply with standard EMD and security deposit norms as per tender documents.
• Delivery Terms: Option clause enables quantity variations up to 25%; delivery starts from the last date of original delivery order; extended delivery timing follows calculated formula.
• Submission Requirements: PAN, GSTIN, cancelled cheque, EFT mandate; ISO 9001 proof; BIS/type test and other prescribed certificates; proof of functional service center or plan to establish within 30 days; dedicated toll-free service line and escalation matrix.
• Quality Acceptance: Material Test Certificate required; buyer’s laboratory results govern acceptance, with MT certificates for each lot.
• Warranty & Support: Adequate technical personnel for after-sales service; service center availability confirmed; payment linked to documentary evidence of service capability.