INTEGRATED SECURITY SURVEILLANCE SYSTEM SERVICE - OTHER; Capture Devices; High media quality; Buyer
Pune District Panchayats
PUNE, MAHARASHTRA
Posted:
7 March 2026
Closed:
20 March 2026
GEM
GEM
Palghar District Panchayats Integrated Security Surveillance System Service Tender Maharashtra 2026
Bid Publish Date
16-Jun-2026, 11:28 am
Bid End Date
26-Jun-2026, 12:00 pm
Location
THANE , MAHARASHTRA
Progress
Issue16-Jun-2026, 11:28 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Site visit mandatory with a certificate from the buyer’s authorized representative
- • OEM Authorization Certificate required for quoted CCTV equipment
- • Essential documents: PAN, GST, MSME/UDYAM (if applicable), incorporation/ownership proof
- • Technical datasheets, brochures, and conformity statements must be submitted
- • Experience proofs: Work orders and completion/performance certificates for similar surveillance projects
- • No published BOQ items; emphasis on compliant technical documentation and vendor qualifications
Categories
1
Tender Overview
Organization: Palghar District Panchayats under the Department of Panchayati Raj. Procurement: Integrated security surveillance system service for office premises, including CCTV equipment supply, installation, and ongoing surveillance support. Location: Palghar District, Maharashtra (tender for security surveillance services). Scope: Site-visit mandatory, OEM authorization required, and submission of technical datasheets; no BOQ items published. Key differentiator: Mandatory site visit certificate and formal OEM authorizations. This tender emphasizes compliant datasheets and demonstrable conformity with bid specifications, ensuring procurement of verified surveillance capability for district offices.
Technical Specifications & Requirements
- Mandatory documents: Valid PAN Card, GST Registration Certificate, UDYAM/MSME (if applicable), Certificate of Incorporation/Partnership Deed/Proprietorship Declaration, Address Proof, OEM Authorization Certificate for quoted CCTV equipment.
- Site visit: Bidders must complete a site visit and carry a site visit certificate from the buyer’s authorized representative; bids without this certificate are liable for rejection.
- Technical submittals: Detailed technical datasheets, product brochures, and compliance statements demonstrating conformity with bid specifications.
- Experience and capability: Submission of work orders, completion certificates, or performance certificates for similar works.
Terms, Conditions & Eligibility
- EMD and financials: Not explicitly listed; bidders must comply with standard government processes for security deposits as per terms.
- Vendor qualifications: OEM authorization for CCTV equipment; proven experience in similar surveillance installations; ability to provide site-specific compliance documentation.
- Delivery and performance: Installation and commissioning must align with project timelines stated in the bid document; adherence to site-specific requirements.
- Documentation: All mandated registrations, incorporation documents, and client references to be provided in the bid submission.
Key Specifications
-
- Product/service names: Integrated security surveillance system service for office premises (CCTV equipment installation, monitoring, and support)
-
- Quantities: Not published
-
- EMD/Estimated value: Not specified
-
- Standards/certifications: OEM authorization required; IS or BIS standards not explicitly listed
-
- Delivery/installation: Site-specific installation and commissioning per bid documents
-
- Experience: Prior similar surveillance installation projects evidenced by work orders or performance certificates
-
- Documentation: Comprehensive technical datasheets and compliance statements
Terms & Conditions
-
Site visit certificate mandatory for bid submission
-
OEM authorization certificate required for quoted CCTV equipment
-
Provide detailed technical datasheets and conformity statements
-
Submit work orders and performance certificates for similar projects
-
Submit PAN, GST, UDYAM/MSME (if applicable), and incorporation documents
Important Clauses
Payment Terms
Not explicitly specified in the provided terms; bidders should expect standard government payment processes post-installation, requiring completion certificates and acceptance by the buyer
Delivery Schedule
Not specified; installation and commissioning timelines to be defined in bid document and project schedule after site assessment
Penalties/Liquidated Damages
Not specified in the given terms; typical tenders may impose LD for delays or non-compliance, to be confirmed in official bid document
Bidder Eligibility
-
OEM authorization for CCTV equipment proposed in the bid
-
Proven experience in similar integrated security surveillance installations
-
Submission of all required registrations (PAN, GST, MSME/UDYAM if applicable) and incorporation documents
-
Completion of mandatory site visit and submission of certificate
-
Ability to provide technical datasheets, brochures, and conformity statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
INTEGRATED SECURITY SURVEILLANCE SYSTEM SERVICE - OFFICE; USB; High media quality; Buyer’s premises
Authority Records
PANCHAYATI RAJ DEPARTMENT
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Documents 2
GeM-Bidding-9473489.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
Bidders must submit: PAN card, GST registration certificate, address proof of firm, certificate of incorporation/partnership deed/proprietorship declaration, OEM authorization certificate for CCTV equipment, site visit certificate, and detailed technical datasheets with product brochures
2
Experience documents: Work orders, completion certificates, or performance certificates for similar CCTV/security surveillance works
3
UDYAM/MSME registration certificate (if applicable), authorization letters for bid signatory, and relevant financial statements
Frequently Asked Questions
How to bid on Palghar security surveillance tender in 2026
Bidders must submit PAN, GST, MSME/UDYAM as applicable, incorporation documents, OEM authorization for CCTV products, site visit certificate, and detailed technical datasheets. Ensure submission includes work orders or performance certificates from similar CCTV projects and all requested documents in the terms.
What documents are required for CCTV surveillance tender submission in Palghar
Required documents include PAN, GST certificate, address proof, incorporation/partnership documents, OEM authorization for CCTV equipment, site visit certificate, and detailed datasheets plus product brochures. Include experience certificates for similar work and any MSME/UDYAM registrations if applicable.
What are the mandatory site visit requirements for this tender
All bidders must complete a site visit and obtain a site visit certificate from the buyer’s authorized representative. Bids submitted without the certificate may be rejected, and the site visit validates installation conditions and scope prior to tender submission.
Which CCTV equipment certifications are required for this bid in Palghar
The bid requires OEM authorization certificates for quoted CCTV equipment. While specific standards aren’t listed, ensure all equipment is compliant with the OEM’s approved specifications and that datasheets clearly demonstrate conformity to the bid’s technical requirements.
When will installation and payment terms be defined for this tender
Delivery and payment terms are not explicitly specified in the available data. Expect terms to be finalized in the official bid document after site assessment, with milestones tied to installation, testing, and acceptance by Palghar District Panchayats.
What is required to prove experience in similar surveillance projects
Provide work orders, completion certificates, or performance certificates for similar CCTV/security surveillance works. These documents should verify scope, client name, project value, timelines, and successful handover or operational performance.
Where can I obtain OEM datasheets and conformity statements for this tender
Submit detailed technical datasheets, product brochures, and conformity statements for all quoted CCTV equipment. Ensure datasheets reflect compatibility with the site requirements and include installation, warranty, and maintenance details per the bid terms.
What is the procurement category for the Palghar CCTV tender 2026
Category: Integrated security surveillance system service for office premises, including CCTV installation and ongoing surveillance support under the Department of Panchayati Raj for Palghar District, Maharashtra.
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Documents 2
GeM-Bidding-9473489.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS