Directorate Of Employment & Training Gujarat Event Management Tender Banaskantha 2026 - 25% Scope Variations & IS/ISD Requirements
Bid Publish Date
03-Oct-2026, 4:20 pm
Bid End Date
13-Oct-2026, 5:00 pm
Value
₹3,60,000
Location
Progress
Tender Overview
Directorate Of Employment & Training (Gujarat) invites bids for comprehensive Event/Seminar/Workshop/Exhibition management services in Banaskantha, Gujarat (385001) with an estimated value of ₹360,000. The scope covers full-day events, theme-based activities, venue development, execution, participation arrangements, coordination and staffing, and third-party premises management. A key differentiator is the 25% contract quantity/duration variation right and the requirement for an in-state service office. Bidders must demonstrate past execution capability and supply chain readiness to support nationwide or state-level events, with strict adherence to ATC terms and a structured SOW.
Technical Specifications & Requirements
- Category: Event/Seminar/Workshop/Exhibition management service (National scope; Gujarat focus)
- Estimated value: ₹360,000; quantity adjustments allowed up to 25% by the buyer during tender and post-contract issues
- Service office: Must have an office located in the state of consignee (Gujarat); documentary proof required
- SOW/ATC: Refer to uploaded ATC and SOW documents for detailed scope of work, staffing, and venue management
- Escalation: Provide a formal Escalation Matrix with telephone contact numbers for service support
- Past experience proof: Acceptable documents include contract copies with invoices, execution certificates, client release notes, or equivalent
- BOQ status: No items listed in BOQ; tender focuses on service delivery rather than material procurement
- Implementation risk: Adherence to state procurement norms and vendor compliance documents is expected
Terms, Conditions & Eligibility
- Quantity/Duration variation: Up to 25% increase/decrease; consent required for scope changes in lump-sum contracts
- Office requirement: In-state service presence; documentary evidence mandatory
- Escalation: Provide complete Escalation Matrix for service support
- Past-experience proof: Accepts multiple documents; self-certification acceptable with client contract/invoice
- ATC/SOW: Must view and comply with uploaded ATC and Scope of Work attachments
- Overall compliance: Bidder must align with state procurement rules; no BOQ items to guide pricing
Key Specifications
-
Event/Seminar/Workshop/Exhibition management service with full-day execution
-
In-state service office requirement with documentary proof
-
Escalation Matrix containing telephone numbers for service support
-
Past experience proof accepted via contract copies/invoices or client execution certificates
-
25% variation in contract quantity or duration permitted by buyer
Terms & Conditions
-
25% quantity/duration variation allowed by buyer
-
Office of service provider must be in Gujarat with evidence
-
Escalation matrix required for service support
-
Past experience documentation acceptable in multiple formats
-
Detailed SOW/ATC documents govern scope and obligations
Important Clauses
Payment Terms
Not specified in data; payment terms to be clarified in ATC/SOW; expect standard government tender terms
Delivery Schedule
Not specified in data; scope indicates full-day events with venue development and staffing; exact timelines to be defined in SOW
Penalties/Liquidated Damages
Not specified in data; potential LDs would be governed by ATC and Gujarat procurement norms
Bidder Eligibility
-
Must have an in-state Gujarat service office
-
Demonstrated past experience in event/EXPO management with contract-based evidence
-
Compliance with uploaded ATC and Scope of Work attachments
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
72
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Venue Development, Complete Execution of Activity, Participation arrangements, Coordination and Staffing, as per atc; Third-party premise; Full day
Advisory Bank
Bank Of Baroda
ePBG Percentage
3%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
05-10-2026 16:00:00
Pre-Bid Venue
EMPLOYMENT OFFICE PALANPUR SEVA SADAN II JORAVAR PALACE PIN CODE 385001
Delivery Details
Delivery Locations
1
Delivery Cities
Banas Kantha
Delivery Pincodes
385001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pravinkumar Chhaganbhai Baidva | 385001,District Employment Office Jilla Seva Sadan-2, Joravar Palace, Palanapur Dist. Banaskantha | Banas Kantha | Gujarat | 385001 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
GeM-Bidding-9981212.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proofs: contract copies with invoices or execution certificates
Financial statements or proof of financial capacity
EMD documents (if applicable as per ATC)
Technical bid documents and compliance checklists
OEM authorizations (if required by ATC/SOW)
Escalation matrix and contact details for service support
Proof of in-state office presence in Gujarat
SOW/ATC reference documents whitepaper or uploaded files
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Banaskantha Gujarat 2026?
To bid, submit all mandatory documents (GST, PAN, past experience proofs, financials) and comply with ATC/SOW. Ensure your Gujarat-based office is documented, provide Escalation Matrix, and be ready for up to 25% variation in scope. Follow submission deadlines in the ATC.
What documents are required for Gujarat event management tender submission?
Required documents include GST registration, PAN card, past experience proofs (contracts/invoices or client certificates), financial statements, EMT/EMD documents if applicable, technical bid, OEM authorizations if required, and evidence of a Gujarat-based service office.
What is the scope of work for the Gujarat SOW and ATC?
Scope covers full-day event management, venue development, participation arrangements, staffing, third-party premises coordination, and on-site execution. Refer to uploaded ATC/SOW for detailed tasks, staffing levels, and service standards to meet client requirements.
What is the percentage variation allowed in contract scope?
The buyer may increase or decrease the contract quantity or duration by up to 25% either at tender issuance or post-contract, subject to mutual consent when required for lump-sum contracts.
What is the delivery timeline for Gujarat event management services?
Specific delivery timelines are defined in the SOW/ATC; the tender requires full-day event execution with pre-event venue setup and on-site coordination, followed by post-event wrap-up as per the approved plan.
How to prove past experience for this Gujarat tender?
Provide one or more documents: contract copy with invoices and bidder self-certification, client execution certificate, or third-party release notes demonstrating successful delivery of similar events.
What certifications or standards are required for this bid in Gujarat?
While no explicit standard is listed, ensure compliance with Gujarat government tender norms; present ISI/ISO or equivalent certifications in the SOW if mandated by ATC, along with evidence of in-state operation.
Who can participate in this Banaskantha event management tender?
Bidders with a Gujarat-based service office, proven event management experience, and ability to align with uploaded ATC/SOW are eligible, provided they meet all documentation and compliance requirements.