Video Conferencing Camera / Web Camera (V2),Speakerphone
N/a
KAITHAL, HARYANA
Posted:
7 October 2025
Closed:
24 October 2025
GEM
GEM
Indian Army Video Conferencing Camera & Speakerphone Tender Bangalore Karnataka 2026 ISI/OTA Standards
Progress
Issue02-Jul-2026, 1:05 pm
AwardPending
Quantity
3
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Tender Overview
The Indian Army, Department of Military Affairs, located in BANGALORE, KARNATAKA, seeks procurement of Video Conferencing Camera / Web Camera (V2) and Conference Speakerphone with Bluetooth. The scope is focused on high-quality videoconferencing gear with capabilities for PTZ control, high-resolution capture, and integrated audio. The buyer reserves the right to adjust quantity by up to 25% during and after contract formation, with delivery time recalculated per extended orders. Bidders must comply with on-site inspection and installation requirements at the designated site. This tender emphasizes on-site deployment readiness and adaptable quantities within contract terms.
Technical Specifications & Requirements
- Product types: Video conferencing camera, web camera; conference speakerphone with Bluetooth
- Key features: PTZ function, maximum resolution per camera, optical zoom (maximum), field of view (degrees)
- Audio: Microphone configuration per unit, cascading capability, external microphone support, wireless cascading, speakerphone power per unit, duplex audio processing
- Connectivity & power: Bluetooth version, power source, minimum battery capacity (mAh); microphone expansion capability
- Warranty: Comprehensive on-site warranty (years) and warranty terms
- Compliance: Compliance with stated standards and certifications; on-site installation by bidder
- Delivery & inspections: On-site inspection and installation mandated; delivery timelines subject to option clause and extended periods
- BOQ: No BOQ items specified; total items listed as zero, indicating a potential evaluation/format nuance
Terms, Conditions & Eligibility
- Quantity flexibility: Up to 25% quantity increase/decrease at contract placement or during currency at contracted rates
- Delivery schedule: Calculated extension based on ratio of increased to original quantity, with a minimum of 30 days unless original period exceeds that
- Site inspection: Bidder must attend on-site inspection and installation
- ATC/ATD clauses: Buyer-added terms and ATC clauses apply
- Submission readiness: Vendors should prepare for on-site verification and deployment as part of bid
- Documentation expectations: Standard GST, PAN, experience, financials, EMD, OEM authorizations, and technical compliance documents are typically required for participation
Key Specifications
-
- Product category: Video Conferencing Camera / Web Camera and Conference Speakerphone with Bluetooth
-
- Standards & compliance: Explicit standards not listed; expect IS/ISO alignment to be specified in final tender (IS 550-like or equivalent guidance not provided in data)
-
- Performance metrics: PTZ function, Resolution (Maximum) per camera, Optical Zoom (Maximum), Field of View (Degree)
-
- Audio specs: Microphone Configuration per Unit, Cascading Capability, Wireless Cascading, External Microphone, Microphone Pickup Range (in meters), Speakerphone Power per Unit (in watts), Duplex Audio Processing
-
- Connectivity: Bluetooth Version, Microphone Expansion Capability
-
- Power & warranty: Power Source, Minimum Battery Capacity (mAh), Comprehensive on-site Warranty (Year)
Terms & Conditions
-
Option Clause: quantity may vary by up to 25% during or after contract at contracted rates.
-
On-site inspection and installation are mandatory for bidders.
-
Delivery timelines adjust with quantity changes; a minimum 30-day extension applies.
-
No BOQ items specified; procurement readiness relies on technical bid and compliance.
-
Standard bidder documentation (GST, PAN, EMD, financials) is expected for participation.
Important Clauses
Payment Terms
Not specified in data; typical government tenders require payment after delivery and acceptance per contract.
Delivery Schedule
Delivery period may be extended based on the option clause; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
Penalties/Liquidated Damages
Not provided in data; usually LD clauses apply for late delivery or performance shortfalls.
Bidder Eligibility
-
On-site inspection and installation capability at Bangalore, Karnataka
-
Ability to supply Video Conferencing Cameras and Bluetooth speakerphones with PTZ, high-resolution optics, and audio integration
-
Compliance with standard procurement paperwork (GST, PAN, financials, EMD) and OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Conference Speakerphone with Bluetooth (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 7
GeM-Bidding-9548029.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Zoom Range Optical (Maximum) | 10X, 12X, 16X, 20X, 22X, 30X Or higher |
| Genric | Field of View (Degree) | more than 60-75 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
Experience Criteria
2
Past Performance
3
Bidder Turnover
4
Certificate (Requested in ATC)
5
OEM Authorization Certificate
6
OEM Annual Turnover
7
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
8
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Bangalore video conferencing tender with Army procurement
Bidders should prepare on-site inspection readiness, ensure OEM authorizations, and submit GST, PAN, EMD, and financial statements. The project requires PTZ cameras, Bluetooth speakerphones, and compliant audio systems with on-site warranty. Ensure submission includes standard technical compliance documents and performance specifications.
What documents are required for Army video conferencing gear tender in Karnataka
Required documents typically include GST registration, PAN card, experience certificates, audited financial statements, EMD deposit, technical bid, OEM authorizations, and installation capability evidence. Ensure all documents reflect current organization details and match tender requirements.
Which specifications define PTZ and audio capabilities in this tender
The tender specifies maximum camera resolution, optical zoom, PTZ functionality, field of view, microphone configuration, cascading and wireless cascading capabilities, external microphone support, and speakerphone power. Compliance with on-site installation and comprehensive warranty is also required.
When is delivery expected after contract formation for Army tender
Delivery is governed by the option clause allowing up to 25% quantity changes. The extension formula is (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days, adjusting from the last date of the original order.
What are the warranty expectations for video conferencing equipment bid
Bidders must offer comprehensive on-site warranty for the equipment. Specific duration is not stated in data, but on-site coverage is expected; verify warranty period during final bid and align with supplier support terms.
What is the on-site inspection requirement for the Bangalore procurement
Bidder must attend on-site inspection and installation at the designated location. Demonstrate ability to deploy conferencing cameras and speakerphones with required connectivity and power solutions, and provide installation readiness plans in bid submission.
What is the scope of quantity flexibility in this Army tender
The purchaser reserves the right to increase or decrease quantity up to 25% at the time of contract placement and during contract currency. Delivery timeline is recalculated using a defined formula with a minimum 30 days extension.
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Documents 7
GeM-Bidding-9548029.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS