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Indian Army Department Of Military Affairs Automotive Lubricants Tender 2026 - ISMMA/ATF Oils & Fluids Procurement

Bid Publish Date

26-Jun-2026, 6:56 pm

Bid End Date

06-Jul-2026, 7:00 pm

Location

POONCH , JAMMU & KASHMIR
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Progress

Issue26-Jun-2026, 6:56 pm
AwardPending
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Quantity

210

Category

Mahindra Maximile Ultra Four

Bid Type

Two Packet Bid

Key Highlights

  • โ€ข Mandatory OEM certifications and OEM authorizations for listed automotive products
  • โ€ข Pre-bid meeting required; sample submission prior to technical bid opening
  • โ€ข Option clause permitting up to 25% quantity variation with corresponding delivery implications
  • โ€ข Annual turnover validated by Chartered Accountant; GST and MSME documentation required
  • โ€ข Specific brand-aligned product list including Mahindra Maximile and Tata Motors lubricants/fluids
  • โ€ข Payment/penalty terms not detailed in available data; contract delivery tied to original and extended periods

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple automotive lubricants and fluids under a single tender. Items include Mahindra Maximile Ultra Four, Mahindra Maximile Syntec F, Maximise Power Steering Fluid, ATF NWS 9638 Transfer Case Oil, Mahindra Maximile 80W90 and DOT 4, Maxi Clean Urea, 15W40, full synthetic engine oils (5W30), Tata Motors Ultra Long Life Coolant, ATF Dexron VI full synthetic, SAะ• 8W140, and Tata Motors Genuine products. The estimated quantity and value are not disclosed; however, a 25% quantity option may be exercised at contract, with delivery timelines linked to original delivery periods. A pre-bid meeting is compulsory, and samples must be provided before technical bid opening. All bidders must submit GST, PAN, MSME, MII, OEM certifications, and three years of experience as part of eligibility. The bid emphasizes OEM certifications and product sameness to specified brands.

Technical Specifications & Requirements

  • Product names and categories drawn from the tender title: Mahindra Maximile and Tata Motors lubricants/fluids; includes engine oil, transmission fluids, coolant, and fuel/urea products.
  • No explicit technical specs provided in the tender data; bidders should align with claimed brand/variant names and ensure OEM authorization where required.
  • Key compliance indicators include pre-bid attendance, sample submission prior to bid opening, and authentication via GST and PAN. 25% quantity variation rights may impact scope and pricing at contract award.

Terms, Conditions & Eligibility

  • EMD details not disclosed; bidders must meet annual turnover as certified by Chartered Accountant.
  • Mandatory documents: GST certificate, PAN, MSME certificate, last three yearsโ€™ experience certificate, MII certificate, OEM certifications.
  • Pre-bid meeting mandated; samples required before technical bid opening.

Key Specifications

  • Product names and categories derived from tender title: Mahindra Maximile Ultra Four; Mahindra Maximile Syntec F; Mahindra Maximile Power Steering Fluid; ATF NWS 9638 Transfer Case Oil; Mahindra Maximile 80W/90; Maxi Clean Urea; 15W40 engine oil; Advanced Full Synthetic Engine Oil 5W30; Tata Motors Ultra Long Life Coolant; ATF Dexron VI Full Synthetic; Tata Motors Genuine DOT 4; Tata Motors Genuine Engine Oil 15W30

  • No explicit numerical technical specifications provided in the data; bidders should ensure OEM-aligned, brand-specific formulations and approvals

  • Delivery terms subject to 25% quantity variation; delivery periods linked to original and extended windows; samples required before bid opening

Terms & Conditions

  • EMD amount not disclosed in data; ensure compliance with vendor terms and prescribed security deposit if applicable

  • Pre-bid meeting mandatory and sample submission prerequisite before technical bid opening

  • Annual turnover must be authenticated by a Chartered Accountant; GST/MSME/MII/OEM certifications required

Important Clauses

Payment Terms

Not specified in available data; bidders should expect standard government terms with contract-based payment after delivery and acceptance

Delivery Schedule

Delivery periods commence from original delivery order date; option clause may extend up to calculated time based on quantity variation

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard LD provisions in government procurements

Bidder Eligibility

  • Annual turnover authenticated by CA

  • GST registration and MSME status

  • Last three yearsโ€™ experience certificates

  • MII certification and OEM certifications

  • Pre-bid meeting attendance; sample submission prior to bid opening

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Mahindra Maximile Ultra Four , Mahindra Maximile Syntec F Two , Mahindra Maximile Power Steering Fluid , ATF NWS nine six three eight Transfer Case Oil , Mahindra Maximile Elite and SAE eighty W ninety , Mahindra Maximile Dot four , Maxi clean Urea , fifteen W forty Mahindra Maximile Full Synthetic , Advanced Full Synthetic Engine Oil five W thirty , Tata Motors Ultra Long life Coolant , ATF Dexron VI Full Synthetic Multi vehicle , SAE eight W one forty Tata Motors Genuine , Tata Motors Genuine Dot four , fifteen W forty Engine Oil , fifteen W thirty Tata Motors Genuine Engine Oil

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support โ€” bid preparation, GeM registration, document filing & compliance by industry experts.

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Documents 4

GeM-Bidding-9525977.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 15 Items Sign in for GEM prices

#1

Mahindra Maximile Ultra Four

should be original and best quality

12 nos Delivery: 15 days
#2

Mahindra Maximile Syntec F Two

should be original and best quality

4 nos Delivery: 15 days
#3

Mahindra Maximile Power Steering Fluid

should be original and best quality

8 nos Delivery: 15 days
#4

ATF NWS nine six three eight Transfer Case Oil

should be original and best quality

12 nos Delivery: 15 days
#5

Mahindra Maximile Elite and SAE eighty W ninety

should be original and best quality

10 nos Delivery: 15 days
#6

Mahindra Maximile Dot four

should be original and best quality

10 nos Delivery: 15 days
#7

Maxi clean Urea

should be original and best quality

51 nos Delivery: 15 days
#8

fifteen W forty Mahindra Maximile Full Synthetic

should be original and best quality

20 nos Delivery: 15 days
#9

Advanced Full Synthetic Engine Oil five W thirty

should be original and best quality

24 nos Delivery: 15 days
#10

Tata Motors Ultra Long life Coolant

should be original and best quality

20 nos Delivery: 15 days
#11

ATF Dexron VI Full Synthetic Multi vehicle

should be original and best quality

13 nos Delivery: 15 days
#12

SAE eight W one forty Tata Motors Genuine

should be original and best quality

5 nos Delivery: 15 days
#13

Tata Motors Genuine Dot four

should be original and best quality

2 nos Delivery: 15 days
#14

fifteen W forty Engine Oil

should be original and best quality

11 nos Delivery: 15 days
#15

fifteen W thirty Tata Motors Genuine Engine Oil

should be original and best quality

8 nos Delivery: 15 days

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (last 3 years)

4

Financial statements / CA certificate for turnover

5

MSME certificate

6

MII certificate

7

Pre-bid meeting attendance proof

8

Sample submissions prior to technical bid opening

9

OEM authorizations / certifications

10

Technical compliance certificates

Frequently Asked Questions

How to bid for automotive lubricants tender in India Army 2026

Bidders should prepare GST, PAN, MSME, and MII certificates, plus OEM authorizations. Submit CA-authenticated turnover proof and last three yearsโ€™ experience. Provide samples before technical bid opening, and attend the compulsory pre-bid meeting. Ensure the listed Mahindra/Tata lubricants align with OEM specifications.

What documents are required for Army lubricant procurement in 2026

Required documents include GST certificate, PAN card, MSME certificate, CA-based turnover statement, last three yearsโ€™ experience certificates, MII certificate, OEM certifications/authorizations, and sample products for pre-bid testing. Ensure submission accompanies technical bid as per ATC instructions.

What are the key brand requirements for Mahindra Maximile and Tata oils

The tender emphasizes OEM certifications and brand alignment with Mahindra Maximile and Tata Motors fluids. Bidders must provide OEM authorization letters, brand-specific product data sheets, and ensure compatibility with the specified formulations (Ultra Four, Syntec F, DOT 4, Dexron VI).

When is pre-bid meeting and sample submission for this tender

Pre-bid meeting is compulsory; ensure attendance as per notification. Submit product samples before opening of the technical bid. The specific dates are not disclosed here, but follow the official tender communication to avoid disqualification.

What are the delivery terms and quantity variation rights

The purchaser may increase/decrease quantity up to 25% at contract placement and during the currency. Delivery periods run from the last date of original delivery order, with added time calculated as (increased quantity/original quantity) ร— original delivery period, minimum 30 days.

What standards or certifications are required for OEM lubricant supply

Bidders must present OEM certifications and authorizations, GST/MSME documentation, and CA-authenticated turnover. While IS/ISO standards are not explicitly listed, ensure product conformity to Mahindra/Tata specified fluids and supplier-approved quality controls.

How to verify eligibility criteria for government lubricant bids in 2026

Confirm eligibility with documents: GST, PAN, MSME, MII, OEM certifications, and three yearsโ€™ experience. Ensure CA-verified turnover meets minimum thresholds. Attend pre-bid, submit samples, and provide brand-specific product data sheets before bid opening.

What is the scope of items in the BOQ for this Army tender

BOQ lists 15 items, including Mahindra Maximile Ultra Four and Syntec F lubricants, power steering fluid, ATF variants, transfer case oil, 80W90, Maxi Clean Urea, engine oils 5W30 and 15W30, Tata Motors Coolant and Dexron VI; quantities are not disclosed.

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