Indian Army Coimbatore Signage & Office Fixtures Tender 2026 – 2x2 ft/4x3 ft boards, banners, GST compliance

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a bundle of office fixtures and signage in COIMBATORE, TAMIL NADU 641001. The procurement covers a mix of visual boards and accessories: 2 x 2 ft white boards, 4 x 3 ft soft pin boards, towels for washrooms, Hassan cloth Green, various flex boards with frames in multiple sizes, bamboo baskets, wooden trays, small brass bowls, 8 inch plates, acrylic name plates with backlight, sign holders, wall and desk name plates, and 250 ml transparent glass bottles. The BOQ lists 17 items, indicating a broad catalog rather than a single-item contract. The presence of multiple display and hygiene-related items suggests a campus/installation-wide signage and amenity upgrade. Notable tender differentiators include a reliance on standard GST handling by bidders and required vendor-code documentation. The terms emphasize lifecycle viability and non-obsolescence, with option clauses governing quantity adjustments.

Technical Specifications & Requirements

• Product categories include: 2 x 2 ft white boards, 4 x 3 ft soft pin boards, flex boards with frames in sizes 3x2 ft, 5x3 ft, 10x10 ft, and 6x9 in acrylic signs; wall/desk name plates and acrylic signage backlit frames; Acrylic sign holders in 5x7 inch and 6x9 inch; Acrylic wall name plates 10x3 inch; transparent glass bottle 250 ml; bamboo basket; wooden tray; and brass small bowl.
• Dimensions provided directly in item list: 2x2 ft, 4x3 ft, 3x2 ft, 5x3 ft, 10x10 ft, 6x9 inch, 5x7 inch, 10x3 inch, 6x2 inch, 250 ml.
• Delivery/installation details are not specified; bidders should assume on-site fulfillment at COIMBATORE,
  with delivery term governed by the option clause in the terms.
• Compliance notes include non-obsolescence of offered components (minimum 2 years residual market life) and Malicious Code Certificate along with a Non-Disclosure Declaration.
• GST, PAN, and EFT mandate documentation are required as part of vendor credentialing; GST applicability is bidder’s responsibility with potential reimbursement as per policy.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may adjust quantity by up to 25% during contract and extended periods; delivery time scales with quantity changes and minimum 30 days when extended.
• Obsolescence: Bidders must ensure products have at least 2 years residual market life and not be declared end-of-life by the OEM within that period.
• Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; Malicious Code Certificate and Non-Disclosure Declaration are mandatory with bid.
• GST: Bidder responsible for self-verification of GST; reimbursement will follow actuals or applicable rate with a cap at quoted GST percentage.
• Vendor Code Creation: Documents required for vendor code setup must be included with bid submission.