Deep freezer
N/a
KOZHIKODE, KERALA
Posted:
20 February 2025
Closed:
28 March 2025
GEM
GEM
Indian Army Deep Freezer Tender Kollam Kerala Q2 – Capacity, CO2 Backup & Temperature Chart Recorder 2026
Progress
Issue03-Jul-2026, 3:50 pm
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Functional Service Centre presence in each consignee state; 30-day establishment window after award
- • Technical standards: Conformity to standards; IS/ISO references not explicitly listed
- • Special clauses: CO2 backup cylinder provision with freezer; temperature chart recorder included
- • Eligibility: 3-day warranty service response; penalties 0.5% per week; max 10% contract value
- • Warranty/AMC: Warranty period defined from installation date; post-warranty service support required
- • Penalty provisions: Cumulative penalties up to 10% of contract value; option for alternate sourcing at bidder risk
- • Delivery/installation: Service center evidence required prior to payment; 30-day setup window
- • Penalties/Performance bond: PBG may be forfeited to cover service failures
Categories
1
Tender Overview
The opportunity is issued by the Indian Army, Department of Military Affairs for a deep freezer in KOLLAM, KERALA – 689695. The procurement falls under the Deep freezer (Q2) category and requires a cabinet with capacity in liters, insulated inner storage compartments, and corrosion-resistant racks. A CO2 cylinder backup and a temperature chart recorder are mandated. The contract includes a defined warranty period and service commitments, with emphasis on standards conformity and field readiness. This tender emphasizes on-site service support, timely rectification, and post-sale service obligations, distinct from generic supply bids. Key differentiators include the need for a dedicated service center in the consignee’s state and a guaranteed 3-day service window after defect notification.
Technical Specifications & Requirements
- Conformity to Standards expected; exact standards not specified in data.
- Capacity in liters to be defined by BOQ/ Technical bid; bidders must meet or exceed stated volume.
- Type of cabinet: deep freezer cabinet with insulation; Castors for mobility.
- Number of corrosion resistant racks and the number of inner storage compartments with insulated doors are required.
- Warranty of freezer: duration measured from date of installation.
- CO2 cylinder backup supply must accompany the freezer.
- Temperature chart recorder to be provided with the unit.
- Additional clauses include service center availability and dedicated service support lines.
Terms, Conditions & Eligibility
- Warranty servicing window: complete within 3 days of defect notice; penalties of 0.5% of unit price per week, up to a maximum of 10% of contract value; possible execution via alternate sources with PBG forfeiture.
- Service centers must exist in the state of each consignee or be established within 30 days of award; payment contingent on documentary evidence of functional center.
- Dedicated toll-free service line required.
- Incorporates standard post-warranty and on-site/ carry-in scenarios as applicable.
Key Specifications
-
Deep freezer cabinet with capacity in liters as per BOQ
-
IS/IS-IS conformity or equivalent standards (not specified)
-
Corrosion resistant racks quantity and inner compartments with insulated doors
-
CO2 backup cylinder supplied with freezer
-
Temperature chart recorder included
-
On-site or carry-in warranty terms and 3-day service response
Terms & Conditions
-
3-day warranty service/rectification timeframe with 0.5% weekly penalty
-
Service Center must be functional in each consignee state or established within 30 days
-
Dedicated toll-free service line required and payment after evidence of center
-
Penalty cap up to 10% of contract value and possible PBG forfeiture
Important Clauses
Payment Terms
Payment released after submission of documentary evidence of functional Service Centre; terms not fully specified in data
Delivery Schedule
Establishment of service center within 30 days post-award; project delivery timelines tied to installation
Penalties/Liquidated Damages
0.5% unit price per week for delay in warranty service; cumulative cap 10% contract value; possible service by alternate sources with PBG forfeiture
Bidder Eligibility
-
Functional service center presence or capability to establish in bidder's state
-
Proven experience in supplying deep freezers with insulation and CO2 backup capability
-
Compliance with required warranty response times and support infrastructure
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Deep freezer (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9547727.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Standards | Conformity to Standards | CE (with 4 digit notified number) |
| Performance Parameters | Capacity in liters | 250-300 |
| Performance Parameters | Type of cabinet | Horizontal |
| Performance Parameters | Castors | Heavy duty lockable |
| Performance Parameters | Number of corrosion resistant racks | 6 |
| Performance Parameters | Number of inner stroage compartments with insulated doors and | 2 |
| Performance Parameters | Warranty of Freezer in Years (from the date of installation) | 3 |
| Additional Parameters | CO? cylinder should be supplied with freezer for backup | No |
| Additional Parameters | Tempearture Chart recorder to be provided | No |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar deep freezer supply
4
Financial statements (annual turnover as evidence)
5
EMD/Security deposit details
6
Technical bid documents demonstrating compliance with specified features
7
OEM authorization (if applicable) and service center proof
8
Proof of functional Service Centre in bidder's state
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Indian Army deep freezer tender in Kollam Kerala 2026
Bidders must meet eligibility criteria, submit GST, PAN, financials, and experience certificates, along with OEM authorization if required. Provide evidence of a functional service center, 3-day warranty response capability, and EMD. Ensure CO2 backup provision and temperature chart recorder are specified in your technical bid.
What documents are required for the Kollam deep freezer procurement bid 2026
Required documents include GST registration, PAN, company financial statements, experience certificates for similar freezer supply, EMD details, OEM authorizations, and proof of a functional service center in the state. Technical bid should demonstrate compliance with capacity, racks, and CO2 backup requirements.
What are the key technical specifications for the Indian Army freezer tender 2026
Key specs include capacity in liters, type of cabinet, castors, corrosion resistant racks, inner storage compartments with insulated doors, CO2 backup cylinder, and temperature chart recorder. Conformity to applicable standards is required, with installation-date warranty triggering 3-day service responses.
What are the warranty and penalty terms for the Kollam freezer tender
Warranty defect rectification must occur within 3 days of notification; penalties of 0.5% of unit price per week apply, up to a cap of 10% of contract value. Post-penalty, the buyer may procure from alternate sources with PBG forfeiture and seek reimbursement for service costs.
How is service support structured for bidders in this Indian Army tender
Bidders must maintain a dedicated toll-free service line and ensure a functional service center in the consignee state; if not present, establish within 30 days post-award. Payment is released after documentary proof of the service center’s operation.
What is the significance of CO2 backup in this freezer tender in Kerala
CO2 backup ensures uninterrupted cooling during power failure or remote operation. Bidders must supply a CO2 cylinder with the freezer and demonstrate handling, safety, and compatibility with the cabinet model, alongside the temperature chart recorder requirement.
What does the temperature chart recorder requirement entail for bidders
The bidder must include a temperature chart recorder with each freezer unit, displaying continuous logging of cabinet temperatures and providing verifiable records for warranty and maintenance audits by the Indian Army.
Are there any specific standards mentioned for the deep freezer tender
The tender requires conformity to stated standards, with explicit numbers not provided in the data. Bidders should reference IS/ISO-like conformity and provide certificates or test reports validating compliance with the stated performance and safety requirements.
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Documents 3
GeM-Bidding-9547727.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS