Madhya Pradesh Department of Higher Education Ashoknagar Abney Level and Geographical Equipment Tender 2026 ISO 9001

Tender Overview

The procurement is issued by the Department of Higher Education, Madhya Pradesh, for a broad range of surveying, geographical, drawing and educational apparatus in Ashoknagar (473338). The estimated contract value is ₹1,500,000 with an EMD of ₹25,000. The scope includes 50 diverse items such as Abney level, Auto level 24x, Theodolite, GPS model, Dry/Wet Bulb thermometers, Plan Tables, Globes, drawing instruments, desktop computers, and related educational apparatus. The buyer highlights a requirement for sample submission, and preference for manufacturers of Seller Lab products. The award will depend on quality, conformity to brochure specifications, and tested samples. ISO 9001 certification is mandated for bidders or their OEMs. The opportunity targets suppliers capable of handling varied, listed items with standardization to ensure uniform quality across categories. Unique aspects include a broad catalog and pre-sampling validation prior to final purchase. This tender is positioned as a procurement exercise for government education infrastructure in Madhya Pradesh, with emphasis on compliance, demonstrated experience, and post-award testing.

Technical Specifications & Requirements

• No item-specific technical specs are published in the BOQ; emphasis is on supplier capability and compliance.
• Mandatory standards include ISO 9001 certification for bidders or their OEMs.
• The vendor must submit an advance sample for buyer approval before bid end date, and provide sample material along with tender.
• Required documentation includes GST clearance certificate, GSTIN certificate, and latest GSTR-3B.
• The bid calls for products to follow the parameters in the submitted brochure; non-compliance leads to rejection.
• EMD must be submitted in scanned form with the technical bid, with original copy due within 3 days of bid closing.
• The bidder must furnish copies of last three years’ Income Tax returns and notarized affidavit of non-blacklisting.
• Only bidders manufacturing Seller Lab products are eligible to participate.
• Payment terms and delivery terms are governed by the general option clause allowing quantity variations up to ±25%.

Terms, Conditions & Eligibility

• EMD: ₹25,000 must be submitted; non-submission leads to bid rejection.
• Experience/Eligibility: Only manufacturers of Seller Lab products can participate; past orders worth at least 70% of bid value for a single order must be demonstrated.
• Standards: ISO 9001 certification for bidder or OEM; quality ISO 9001/ISO 14001/CE/ZED compliance mentioned.
• Documentation: GST clearance (6 months prior), GSTN registration, last three years’ IT returns, sample submission, and finished goods conformity with brochure specifications.
• Delivery & Payment: Option clause permits ±25% quantity variation; delivery period and penalties follow standard terms; advance sample approval required.
• Quality & Testing: College may test samples; final decision rests with Principal; tender includes an overall quality assurance process.
• Compliance: Notarized non-blacklisting affidavit; original EMD within 3 days post bid closing.