Employees State Insurance Corporation Fire Detection AMC/CMC Tender Bhubaneswar 2025

Tender Overview

Employees State Insurance Corporation seeks AMC/CMC services for Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System at ESI Hospital Chandrasekherpur, Bhubaneswar. The tender carries an EMD of ₹125,794 and requires compliance with Integrity Pact, OEM authorization, and dedicated local service support. The contract clauses include an option clause allowing quantity/duration adjustments up to 25%, and an Excess Settlement mechanism for additional charges within approved limits. The absence of BOQ items indicates a service/maintenance scope rather than a pure supply lot. Bidders must demonstrate post-sale support capabilities and contractual liability coverage.

• Addressed to ESIC Bhubaneswar, with installation/delivery at the specified hospital.
• Includes OEM authorization and supplier integrity commitments.
• Emphasis on service office presence within the consignee state and toll-free support.
• The tender emphasizes compliance with buyer policies and escalation processes.

Technical Specifications & Requirements

• No explicit technical specifications are provided for the Fire Detection/Alarm/Hydrant/Sprinkler systems in the BOQ.
• Mandatory compliance items extracted from terms include: a dedicated/local service office in the consignee state, a dedicated toll-free service contact, an escalation matrix for service support, and an OEM/Manufacturer authorization requirement for distributors.
• Key contract controls: 25% quantity/duration increase allowed at contract issue, and 25% additional charge possibility under excess settlement with supporting documents.
• Important liabilities include unauthorised sub-contracting restrictions and joint liability with assignee/sub-contractor, plus Integrity Pact adherence.
• Installation/commissioning, if within scope, is to be conducted at ESIC Bhubaneswar within project boundaries and terms.

Terms, Conditions & Eligibility

• EMD: ₹125,794 (as required by tender terms).
• Integrity Pact: Signed copy to be uploaded with bid per Buyer policy.
• OEM Authorization: Manufacturer Authorization form/certificate must accompany bid for Authorised Distributors.
• Delivery/Installation: Actual delivery and commissioning (if covered) at ESI Hospital Chandrasekherpur, Bhubaneswar.
• Service Office: Evidence of an office in the state of the consignee required.
• Support: Dedicated toll-free number and escalation matrix to be provided by bidder/OEM.
• Liability: Sub-contracting requires buyer consent; joint/several liability retained by seller.
• Bidders should provide past experience proofs per the clause (contracts, invoices, or self-certification).