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Indian Air Force Engine Oil 20W40 and Gear Oil 85W140 Tender 2026 IS 13656/IS 1118 Compliant

Bid Publish Date

08-Jan-2026, 12:53 pm

Bid End Date

19-Jan-2026, 9:00 am

Location

GANDHINAGAR , GUJARAT

Progress

Issue08-Jan-2026, 12:53 pm
AwardPending
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Quantity

420

Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656

Bid Type

Single Packet Bid

Key Highlights

  • • Engine oil: 20W40; Gear oil: 85W140; quantities 210 LTR each
  • • IS conformity: IS 13656 (engine oils) and IS 1118 (gear oils) required
  • • IS 13656 Q3 and IS 1118 Q3 compliance with accompanying test reports
  • • Bidder must provide ink-signed documents; no liquidation or bankruptcy status
  • • Scope: supply of goods only; no service/installation included
  • • OEM authorizations and technical compliance certificates anticipated
  • • Clarity on packing size to be provided by bidder

Tender Overview

Organization: Indian Air Force, Department of Military Affairs. Procurement targets two lubricants: Engine Oil 20W40 and Gear Oil 85W140, with specified quantities of 210 LTR each. The scope is limited to the supply of goods (no installation). The tender emphasizes conformity to IS standards (IS 13656 for engine oil, IS 1118 for gear oil) and demands on-demand test reports and certificates. The absence of BOQ items suggests fixed lot quantities per para 1 of the buyer ATC. The procurement is formalized under government terms, requiring ink-signed documents and vendor due diligence. The unique requirement is precise product pairing and standard compliance for aviation-grade lubricants.

Technical Specifications & Requirements

  • Product names: Engine Oil 20W40; Gear Oil 85W140.
  • Quantities: 210 LTR each (total: 420 LTR).
  • Standards: IS 13656 (engine oil, Q3) and IS 1118 (gear oil, Q3); conformity documentation must be provided on demand.
  • Viscosity/Grade: SAE 20W40 (engine); SAE 85W140 (gear).
  • Packing/Marking: Packing size unspecified; bidders must report packing size per bid.
  • Certification: Required test reports and certificates proving conformity; OEM authorization where applicable.
  • Delivery/Scope: Bid price to include all costs; delivery of goods only; no installation.

Terms, Conditions & Eligibility

  • EMD/Financial standing: Bidder must not be in liquidation or similar proceedings; upload undertaking.
  • Documentation: All requested certificates and documents must be uploaded; non-submission may lead to rejection.
  • ATC clauses: Ink-signed copies of all documents required; contact via official email for queries.
  • Delivery terms: Not specified beyond scope of supplying goods; ensure adherence to IAF supply timelines.
  • Payment terms: Not specified in ATC; treat as standard government procurement payments post-delivery.

Key Specifications

  • Product/service names: Engine Oil 20W40 and Gear Oil 85W140

  • Quantities: 210 LTR each

  • Standards: IS 13656 (engine oils) and IS 1118 (gear oils)

  • Viscosity grades: SAE 20W40 (engine) and SAE 85W140 (gear)

  • Packing/marking: required packing size to be specified by bidder

  • Testing: on-demand test reports/certificates proving conformity

Terms & Conditions

  • Supply-only contract; price should cover all costs

  • Bidder must be free of liquidation/receivership and provide an undertaking

  • Mandatory documents and certificates must be uploaded; non-compliance risks rejection

Important Clauses

Payment Terms

Not specified in ATC; treated as standard government procurement terms post-delivery

Delivery Schedule

Delivery of 210 LTR engine oil and 210 LTR gear oil as per buyer schedule; no installation required

Penalties/Liquidated Damages

Not specified; implied standard LDs for late delivery may apply per government norms

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Demonstrated experience supplying automotive lubricants to government/military entities

  • Compliance with IS 13656 and IS 1118 standards; ability to furnish required test reports

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Internal combustion engine lubricating oils Diesel Engine Oil
Generic Designated Category / International Equivalent for Engine Oils as per clause 3.1 of IS 13656 EDL 2 / API CF
Generic Engine Oil Viscosity Classification (SAE Viscosity Grade) SAE 20W-40
Generic Pack Size (In Liters) 210 Liter
Generic Unit Container
Generic Requirements As per Clause 4 of IS 13656
Certification and Testing Conformity to Indian Standard As per IS 13656
Certification and Testing Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply

4

Financial statements demonstrating financial standing

5

EMD/Security deposit proof (as applicable)

6

Technical bid documents demonstrating IS 13656 and IS 1118 conformity

7

OEM authorization/agency certificate (if applicable)

8

Ink-signed copies of all documents

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for engine oil 20W40 and gear oil 85W140 tender in India Air Force?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, and IS conformity documents. Include ink-signed copies and OEM authorizations if applicable. Ensure IS 13656 and IS 1118 compliance with on-demand test reports. Delivery is goods-only; price must cover all costs, per ATC.

What documents are required for IAF lubricant procurement bid 2026?

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates for lubricant supply, EMD proof, technical compliance certificates for IS 13656/IS 1118, OEM authorization if needed, and ink-signed copies of all documents as per ATC.

What are the technical specifications for IS standards in this tender?

Engine oil must meet IS 13656 (Q3) with SAE 20W40 grade; gear oil must meet IS 1118 (Q3) with SAE 85W140 grade. Conformity requires test reports and certificates to prove compliance; packing size to be reported by bidder.

When is the delivery deadline for engine oil and gear oil supply?

ATC specifies delivery as goods-only; exact delivery timeline follows buyer's schedule. Bidders should prepare for prompt delivery after order, with compliance to IS standards and on-demand documentation testing by the buyer.

What is required to prove bidder financial stability for this IAF tender?

Bidder must not be liquidated or undergoing receivership; upload an undertaking. Financial statements should demonstrate stable turnover adequate for 210 LTR of each lubricant, and ability to sustain supply without default.

What are the packing and marking requirements for the supplied lubricants?

Bidder must specify packing size per item (engine oil and gear oil) and ensure clear markings. IS conformity certificates should accompany the packing details; on-demand documentation of packing standards may be requested during supply.

What are the price bid expectations for the two lubricants?

Price must cover all cost components for the two items: Engine Oil 20W40 and Gear Oil 85W140, each 210 LTR. Bid should reflect per-LTR and total cost; delivery terms and penalties, if any, will be governed by AtC and standard government norms.

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