Indian Army Department of Military Affairs Modular Office Furniture & AV System Tender 2026 - EMD ₹494,200
Bid Publish Date
22-Jul-2026, 9:05 am
Bid End Date
01-Aug-2026, 10:00 am
EMD
₹4,94,200
Progress
Quantity
1818
Category
136 inch AI Based direct view LED video Wall system
Bid Type
Two Packet Bid
Key Highlights
- • OEM turnover criteria with last 3 years audited turnover requirement
- • EMD amount ₹494,200 and submission via specified payment method
- • Option clause allowing ±25% quantity variation during and after contract
- • Dedicated toll-free service support requirement for OEM/bidder
- • SITC of direct-view LED video wall and AI-enabled integrated AV control system
- • Comprehensive 28-item BOQ covering furniture, AV, and IT networking
- • Delivery terms trigger from last delivery order date with minimum 30 days extension
- • PAN, GSTIN, cancelled cheque, EFT mandate required for bid submission
Categories
55
Tender Overview
Indian Army Department of Military Affairs invites bids for a comprehensive suite of furniture and integrated AV solutions, including modular metal framed workstations with lacquered glass finish, modular L-shaped desks, mobile pedestals, acoustic EMI/EMC wall panels, wooden display panels, laminated storage cabinets, center tables, ergonomic chairs, LED lighting, 136 inch AI-based direct-view LED video wall, AI-enabled AV control, 4K PTZ cameras, DSP-based audio processing with camera tracking, ceiling arrays, wired/wireless mics, 98 inch interactive display, 30 KVA online UPS, and related installation works. EMD ₹494,200 applies. BoQ lists 28 items, with delivery and integration scope spanning AV, networking, and furniture components. No explicit location or start/end dates published. The tender emphasizes option-based quantity adjustment up to 25% and mandatory turnover and service-support prerequisites for OEMs. Unique scope includes SITC of direct-view LED video wall and AI-enabled AV control integration.
Technical Specifications & Requirements
- Product categories: Modular office furniture, acoustic wall panels, storage cabinets, LED video wall system, AI-enabled AV control, 4K PTZ camera, DSP audio processor, ceiling array mics, professional IP/networking equipment, UPS and battery racks.
- Key items: 136 inch direct-view LED video wall, 98 inch interactive flat panel, 30 KVA UPS system, Layer2 managed switch, UHF wireless mic system, ceiling-mounted speakers.
- Documentation requirements: PAN, GST, cancelled cheque, EFT mandate; OEM authorization where applicable; audited turnover figures for last 3 financial years.
- Service support: Dedicated toll-free support required for OEM/bidder.
- Commercial terms: Quantity may be increased/decreased by up to 25% at contract; delivery period tied to last order date with minimum 30 days extension; payments terms not specified.
- Compliance expectations: ISI/ISO/other certifications not explicitly listed; emphasis on integration and SITC work across AV and IT systems.
Terms, Conditions & Eligibility
- EMD: ₹494,200.
- OEM turnover criterion: requires minimum average annual turnover over last 3 financial years; documented via audited balance sheets or CA certificate.
- Delivery: extended delivery period rules apply with option clause; minimum 30 days extension if applicable.
- Service & support: dedicated toll-free number required.
- Vendor-code documents: PAN, GST, cancelled cheque, EFT mandate.
- Notices: bidder must comply with Buyer Added Terms and Conditions including option to adjust quantities and delivery timelines.
- No explicit unit prices or delivery locations published in the summary.
Key Specifications
-
28-item BOQ across modular furniture, AV systems, and network/UPS components
-
136 inch AI-based direct-view LED video wall SITC
-
98 inch interactive flat panel display SITC
-
30 KVA online double conversion UPS with SMF VRLA battery bank
-
Layer2 managed network switch and UHF wireless mic system
-
IS/IEC standard compliance not explicitly specified; must ensure integration readiness
-
Delivery and installation of composite AV/workspace solution across 28 items
Terms & Conditions
-
EMD ₹494,200 required and submission details per T&Cs
-
Quantity may vary by up to 25% during and after contract
-
Last-date-driven delivery with minimum 30-day extension, extended delivery rules
Important Clauses
Payment Terms
Details not fully disclosed; payment terms aligned with contract delivery milestones and GOV procurement norms; ensure EMD suffices and bid includes financing plan.
Delivery Schedule
Delivery timeline linked to last order date; option clause may extend delivery period; minimum 30 days extension if quantity increases.
Penalties/Liquidated Damages
Not explicitly stated in summary; LIKELY applies per standard GOV L&D terms; bidders should assume LDs for late delivery and non-performance.
Bidder Eligibility
-
OEM turnover demonstrated for last 3 financial years meeting specified threshold
-
Demonstrated service support capability with dedicated toll-free number
-
Submission of PAN, GST, EFT mandate, and cancelled cheque
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Modular Metal framed work station with lacquered glass finish , Modular L shaped Executive Work Station , Mobile Pedestal unit with integrated storage , Acoustic EMI EMC shielded wall paneling for system , Wooden Display Panel with mountings , Laminated Storage Cabinet with Cam lock , Centre Table unit , High back ergonomic mesh chair , Low back ergonomic mesh operator chair , Smart LED Linear throw lighting Fixtures , Smart COB Downlights , Modular File Storage cabinet , 136 inch AI Based direct view LED video Wall system , SITC of direct view LED video wall system , AI Enabled integrated AV control system , 4K smart PTZ camera , DSP Based audio processor with camera tracking , Ceiling Array microphone system with AV integration , Ceiling mounted professional audio speaker , AV Wiring integrated installation works , Layer2 Managed network switch , UHF wireless microphone system with receiver unit , 98 inch interactive flat panel display 4K UHD , SITC of interactive flat panel microphone , SITC of Manged networking infrastructure system , 30 KVA online double conversion UPS system , SMF VRLA battery bank for UPS backup system , Heavy duty battery rack
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
16
Delivery Locations
1
Delivery Cities
PARAGANAS NORTH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | 24 PARAGANAS NORTH | PARAGANAS NORTH | - | - | 6 | 16 | - |
Authority Records
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Documents 5
GeM-Bidding-9440814.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
28 Items Sign in to view GEM price trends Sign in for GEM prices
Modular Metal framed work station with lacquered glass finish
As per Specification
Modular L shaped Executive Work Station
As per Specification
Mobile Pedestal unit with integrated storage
As per Specification
Acoustic EMI EMC shielded wall paneling for system
As per Specification
Wooden Display Panel with mountings
As per Specification
Laminated Storage Cabinet with Cam lock
As per Specification
Centre Table unit
As per Specification
High back ergonomic mesh chair
As per Specification
Low back ergonomic mesh operator chair
As per Specification
Smart LED Linear throw lighting Fixtures
As per Specification
Smart COB Downlights
As per Specification
Modular File Storage cabinet
As per Specification
136 inch AI Based direct view LED video Wall system
As per Specification
SITC of direct view LED video wall system
As per Specification
AI Enabled integrated AV control system
As per Specification
4K smart PTZ camera
As per Specification
DSP Based audio processor with camera tracking
As per Specification
Ceiling Array microphone system with AV integration
As per Specification
Ceiling mounted professional audio speaker
As per Specification
AV Wiring integrated installation works
As per Specification
Layer2 Managed network switch
As per Specification
UHF wireless microphone system with receiver unit
As per Specification
98 inch interactive flat panel display 4K UHD
As per Specification
SITC of interactive flat panel microphone
As per Specification
SITC of Manged networking infrastructure system
As per Specification
30 KVA online double conversion UPS system
As per Specification
SMF VRLA battery bank for UPS backup system
As per Specification
Heavy duty battery rack
As per Specification
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Modular Metal framed work station with lacquered glass finish | As per Specification | 6 | pieces | paopai | 16 | |
| 2 | Modular L shaped Executive Work Station | As per Specification | 2 | pieces | paopai | 16 | |
| 3 | Mobile Pedestal unit with integrated storage | As per Specification | 8 | pieces | paopai | 16 | |
| 4 | Acoustic EMI EMC shielded wall paneling for system | As per Specification | 1,320 | sqft | paopai | 16 | |
| 5 | Wooden Display Panel with mountings | As per Specification | 205 | sqft | paopai | 16 | |
| 6 | Laminated Storage Cabinet with Cam lock | As per Specification | 76 | sqft | paopai | 16 | |
| 7 | Centre Table unit | As per Specification | 1 | pieces | paopai | 16 | |
| 8 | High back ergonomic mesh chair | As per Specification | 6 | pieces | paopai | 16 | |
| 9 | Low back ergonomic mesh operator chair | As per Specification | 24 | pieces | paopai | 16 | |
| 10 | Smart LED Linear throw lighting Fixtures | As per Specification | 20 | pieces | paopai | 16 | |
| 11 | Smart COB Downlights | As per Specification | 28 | pieces | paopai | 16 | |
| 12 | Modular File Storage cabinet | As per Specification | 72 | sqft | paopai | 16 | |
| 13 | 136 inch AI Based direct view LED video Wall system | As per Specification | 1 | set | paopai | 16 | |
| 14 | SITC of direct view LED video wall system | As per Specification | 1 | set | paopai | 16 | |
| 15 | AI Enabled integrated AV control system | As per Specification | 1 | pieces | paopai | 16 | |
| 16 | 4K smart PTZ camera | As per Specification | 1 | pieces | paopai | 16 | |
| 17 | DSP Based audio processor with camera tracking | As per Specification | 1 | pieces | paopai | 16 | |
| 18 | Ceiling Array microphone system with AV integration | As per Specification | 1 | pieces | paopai | 16 | |
| 19 | Ceiling mounted professional audio speaker | As per Specification | 3 | pieces | paopai | 16 | |
| 20 | AV Wiring integrated installation works | As per Specification | 1 | set | paopai | 16 | |
| 21 | Layer2 Managed network switch | As per Specification | 1 | pieces | paopai | 16 | |
| 22 | UHF wireless microphone system with receiver unit | As per Specification | 1 | pieces | paopai | 16 | |
| 23 | 98 inch interactive flat panel display 4K UHD | As per Specification | 2 | pieces | paopai | 16 | |
| 24 | SITC of interactive flat panel microphone | As per Specification | 1 | set | paopai | 16 | |
| 25 | SITC of Manged networking infrastructure system | As per Specification | 1 | set | paopai | 16 | |
| 26 | 30 KVA online double conversion UPS system | As per Specification | 1 | pieces | paopai | 16 | |
| 27 | SMF VRLA battery bank for UPS backup system | As per Specification | 32 | pieces | paopai | 16 | |
| 28 | Heavy duty battery rack | As per Specification | 1 | set | paopai | 16 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT mandate certified by bank
Audited Balance Sheets or CA certificate showing turnover for last 3 financial years
OEM authorizations (if applicable)
Technical bid documents and compliance certificates
Vendor code creation documents per Terms and Conditions
Frequently Asked Questions
How to bid for modular furniture and AV systems tender in Indian Army 2026
Bidders must submit PAN, GST, cancelled cheque, EFT mandate, audited turnover for last 3 years, and OEM authorizations if applicable. Include EMD ₹494,200 and technical bid with 28-item BOQ compliance. Ensure service support contact and adherence to option clause for 25% quantity changes.
What documents are required for Indian Army AV integration tender submission 2026
Required documents include PAN, GST certificate, cancelled cheque, EFT mandate, audited financials for last 3 years, OEM authorization if required, and detailed technical bid with compliance to 28-item BOQ. Include service-support contact details and any ATC document referenced by buyers.
What are the delivery terms for Indian Army AV and furniture SITC
Delivery is tied to the last date of the original delivery order, with possible extension. Option clause may increase quantity by 25% during the contract. Minimum extension time is calculated as ( Increased quantity / Original quantity ) × Original delivery period, with a floor of 30 days.
What is the EMD amount and payment prerequisites for this tender
EMD is ₹494,200. Bidders must provide payment proof via the specified method for EMD submission and align with bank EFT mandate. Ensure EMD validity through bid submission and attach as part of the technical bid.
Which standards or certifications are required for the AV SITC tender
The tender requires AIS/ISO/compliance where referenced; however explicit standard numbers are not listed in the summary. Bidders should demonstrate compatibility with IS/IEC-based AV integration best practices and provide certifications for equipment where applicable.
What is the scope of the 28-item BOQ in this Indian Army tender
BOQ spans modular furniture, acoustic wall panels, storage cabinets, LED wall, interactive displays, AI AV control, cameras, mics, networking gear, and UPS. Each item requires installation, SITC, and integration with the centralized AV system, with compatibility to the 136 inch LED wall and 98 inch display.
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Documents 5
GeM-Bidding-9440814.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS