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Uttar Pradesh Social Welfare Department Event Management Tender UP 2026 - ISI/AAA-TRTL Style Setup, LED TV, Decor & Videography

Bid Publish Date

16-Jul-2026, 11:39 am

Bid End Date

28-Jul-2026, 6:00 pm

EMD

₹2,42,850

Location

SITAPUR , UTTAR PRADESH
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Progress

Issue16-Jul-2026, 11:39 am
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Quantity

81442

Category

German Hanger or Shadi Mandap or Marriage Hall

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹242,850
  • • Option clause enabling up to 25% quantity variation
  • • Delivery time calculation formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
  • • No explicit itemized technical specs; BOQ lists 23 items across décor, AV, catering, videography, banners, and VIP hospitality
  • • Multi-disciplinary event services procurement requiring cohesive coordination
  • • ATC attached by purchaser for Bid Specific terms
  • • No location specifics beyond Uttar Pradesh state; procurement by Social Welfare Department
  • • Essential compliance with sale terms and contract delivery conditions

Categories 23

DISCRETE COMPONENTS BREAKFAST WIND MILL ENERGY PROJECT COOLER DECORATION AIR COOLED ENGINE BUNDI ADDITION MATH KITS HANGER COUNTERS SOUND SYSTEM TELEVISION SUPPLY RAIN COAT TENT DAM SOFA FAN CENTRE TABLE CUSTOMIZED DECALS PAPER AND PRINTING SERVICES CALENDAR BLANK FLASH CARDS PLASTIC

Tender Overview

The Uttar Pradesh Social Welfare (Sanik Kalyan) Department seeks a comprehensive event management and related services package covering wedding and ceremonial arrangements, stage décor, LED TV setup, videography, catering packets, banners, Havan and puja items, and VIP hospitality supports. The contract involves 23 listed items with an estimated value implied by an EMD of ₹242,850. Location is UP state, with procurement execution by the Social Welfare Directorate. A broad array of services is included (decor, lighting, sound, banquet/catering packages, gifts, and event governance). The tender emphasizes flexible quantity handling via an option clause (up to 25% variation) and a defined delivery schedule linked to the original delivery order. This is a multi-item event management procurement requiring diverse vendors and strong coordination across vendors.

Technical Specifications & Requirements

  • No formal technical specifications are published. The BOQ comprises 23 items spanning event decor, printed banners, stage and pandal styling, LED displays, Hi-Fi sound systems, generators with cooling, chairs, gadda mat sets, padding/lamination for certificates, breakfast and lunch provisions, Bhangra/Shahnai entertainment, videography, large hoardings, and special wedding ceremonies materials.
  • EMD: ₹242,850 to secure bid eligibility. ATC/terms indicate a broad scope with delivery based on last delivery date and potential extension only via option clause.
  • Key implied requirements include coordination across multiple service domains (catering, decoration, AV, audience management, VIP hospitality) and compliance with the purchaser’s extended delivery provisions.

Terms, Conditions & Eligibility

  • EMD: ₹242,850 as security deposit.
  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
  • Delivery: Commencement tied to original delivery order date; extended duration governed by option clause.
  • Documents: Buyer added ATC exists; bidders must comply with tender terms and provide required bid documents as per the ATC when viewing.

Key Specifications

  • Event management scope including: décor, stage, lighting, audio-visual, banners, ceremonies, catering packets, VIP arrangements, videography

  • EMD amount: ₹242,850

  • BOQ comprises 23 items (no detailed item specs published)

  • Delivery terms based on original delivery order with option for 25% quantity variation

  • Coordination across multiple service domains (catering, decor, AV, hospitality, gifting)

Terms & Conditions

  • EMD amount of ₹242,850; bid security required

  • Option clause allows ±25% quantity change during contract and currency periods

  • Delivery period anchored to last date of original order; extensions via option clause with minimum 30 days

Important Clauses

Payment Terms

Not specified in available data; bidder should review ATC for exact terms upon bid submission

Delivery Schedule

Delivery begins from the last date of the original delivery order; extended duration determined by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days

Penalties/Liquidated Damages

Not specified in provided terms; ATC may include LD provisions in final tender document

Bidder Eligibility

  • Experience in managing multi-item event setups (decor, AV, catering, videography) within government or large institutional projects

  • Financial stability evidenced by turnover or statements

  • GST registration and PAN submitted; compliance with UP procurement norms

  • Ability to coordinate with multiple sub-vendors under one contract

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

One album with five photographs , Jaymala Gulab ke Phool ki , Dulhe hetu Pagdi or Safa , Shadi karane hetu Pujari or Moulvi , German Hanger or Shadi Mandap or Marriage Hall , Manch and Pandal ki Sajawat , LED TV Setup , Entry Gate with Banner and Decoration , Hi Fi Sound System with Mic , Stage Decoration and Banner , Breakfast Packet , Lunch Packet , Five kg Bundi Laddu with Tokri , Dry Fruits with Covered Tokri , Event Videography , Large Hording , Coloured Marriage Certificate with Lamination , Special Breakfast and Lunch for VIP Persons , Covered Area Counters for Gift item Distribution , Bhangra or Shahnai , One Generator with 10 Cooler and 20 Fan , Plastic Chair Gadda Chadar Mat Table Sofa , Vivah hetu Havan Samagri

Advisory Bank

State Bank of India

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Sitapur

Delivery Pincodes

261001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
ARVIND KUMAR261001,Room No. 123, Lohar Bagh, Vikas Bhawan, Sitapur, Uttar PradeshSitapurUttar Pradesh261001161915-

Authority Records

SOCIAL WELFARE DEPARTMENT

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Documents 6

GeM-Bidding-9600795.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 23 Items Sign in for GEM prices

#1

One album with five photographs

One album with five photographs

1,619 pieces Delivery: 15 days
#2

Jaymala Gulab ke Phool ki

Jaymala Gulab ke Phool ki

3,238 pieces Delivery: 15 days
#3

Dulhe hetu Pagdi or Safa

Dulhe hetu Pagdi or Safa

1,619 pieces Delivery: 15 days
#4

Shadi karane hetu Pujari or Moulvi

Shadi karane hetu Pujari or Moulvi

50 person Delivery: 15 days
#5

German Hanger or Shadi Mandap or Marriage Hall

German Hanger or Shadi Mandap or Marriage Hall

1 pieces Delivery: 15 days
#6

Manch and Pandal ki Sajawat

Manch and Pandal ki Sajawat

1 pieces Delivery: 15 days
#7

LED TV Setup

LED TV Setup

4 pieces Delivery: 15 days
#8

Entry Gate with Banner and Decoration

Entry Gate with Banner and Decoration

1 pieces Delivery: 15 days
#9

Hi Fi Sound System with Mic

Hi Fi Sound System with Mic

5 pieces Delivery: 15 days
#10

Stage Decoration and Banner

Stage Decoration and Banner

1 pieces Delivery: 15 days
#11

Breakfast Packet

Breakfast Packet

32,380 pieces Delivery: 15 days
#12

Lunch Packet

Lunch Packet

32,380 pieces Delivery: 15 days
#13

Five kg Bundi Laddu with Tokri

Five kg Bundi Laddu with Tokri

3,238 pieces Delivery: 15 days
#14

Dry Fruits with Covered Tokri

Dry Fruits with Covered Tokri

3,238 pieces Delivery: 15 days
#15

Event Videography

Event Videography

1 pieces Delivery: 15 days
#16

Large Hording

Large Hording

1 pieces Delivery: 15 days
#17

Coloured Marriage Certificate with Lamination

Coloured Marriage Certificate with Lamination

1,619 pieces Delivery: 15 days
#18

Special Breakfast and Lunch for VIP Persons

Special Breakfast and Lunch for VIP Persons

100 pieces Delivery: 15 days
#19

Covered Area Counters for Gift item Distribution

Covered Area Counters for Gift item Distribution

25 pieces Delivery: 15 days
#20

Bhangra or Shahnai

Bhangra or Shahnai

1 group Delivery: 15 days
#21

One Generator with 10 Cooler and 20 Fan

One Generator with 10 Cooler and 20 Fan

1 pieces Delivery: 15 days
#22

Plastic Chair Gadda Chadar Mat Table Sofa

Plastic Chair Gadda Chadar Mat Table Sofa

300 pieces Delivery: 15 days
#23

Vivah hetu Havan Samagri

Vivah hetu Havan Samagri

1,619 pieces Delivery: 15 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar event management deployments

4

Financial statements or turnover proof

5

EMD submission document (receipt or deposit slip)

6

Technical bid documents and compliance statements

7

OEM authorizations or subcontractor arrangements (if applicable)

8

ATC view/download confirmation (as per Buyer Added Terms)

Frequently Asked Questions

How to bid for UP Social Welfare event services tender in 2026?

Bidders must submit GST, PAN, financial statements, and experience certificates along with EMD of ₹242,850. Review ATC for bid-specific terms, and ensure capability across décor, AV, catering, and VIP hospitality. Ensure delivery terms align with the original order date and prepare for potential 25% quantity variation.

What documents are required for UP event management tender submission 2026?

Submit GST certificate, PAN card, experience certificates for similar events, financial statements, EMD submission proof, technical bid compliance, and OEM authorizations if applicable. Include ATC acknowledgment and any subcontractor arrangements as per tender terms for a complete bid.

What are the core technical scope items in this UP tender?

The scope covers 23 items including décor, stage, banners, LED TV setup, Hi-Fi sound systems, generator with cooler and fans, chairs, videography, large hoardings, VIP breakfast/lunch, and shadi-related ceremonial materials. No granular specs published; bidders must ensure AV, decor and catering integration.

When is the delivery timeline for UP Social Welfare event services?

Delivery is governed by the last date of the original delivery order. The option clause allows up to 25% quantity variation with extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What is the EMD amount for the UP event services procurement 2026?

The EMD amount is ₹242,850. Ensure payment through the specified secure channel and attach EMD receipt with the bid submission to qualify for evaluation under the government procurement guidelines.

What standards or certifications are required for this UP tender?

No explicit standards are published in the provided data. Bidders should rely on ATC terms for any required certifications (GST, PAN, experience proofs) and ensure capability across event management disciplines. Verify IS/ISO or brand-specific requirements in the final Tender ATC.

How to handle quantity variation under this UP tender?

The purchaser may increase or decrease by up to 25% of the bid quantity during contract placement and currency. The new delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum extension.

What are the VIP/ceremonial service expectations in this UP tender?

Expect VIP hospitality arrangements, breakfast and lunch for VIPs, special ceremonies, banners, and stage management. Vendors should coordinate decor, catering, and AV to ensure seamless ceremonial flow and adherence to security and protocol requirements defined in the ATC.

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