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Rural Development Department Udhampur Solar Street Lighting System Tender 2025 - ISO 9001 NABL 5-Year Warranty JK

Bid Publish Date

31-Oct-2025, 7:22 pm

Bid End Date

10-Nov-2025, 8:00 pm

EMD

₹1,80,000

Location

UDHAMPUR , JAMMU AND KASHMIR
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Progress

Issue31-Oct-2025, 7:22 pm
AwardPending
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Quantity

226

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification is mandatory for bidder or OEM
  • • NABL lab test reports required at bid opening
  • • 5-year OEM warranty with documentation at delivery
  • • Service centre requirement in the state; 30-day establishment window
  • • Dedicated toll-free service line and escalation matrix
  • • Option clause allows ±25% quantity variations with defined delivery timing
  • • Delivery at Block Chenani, Jammu & Kashmir; installation if in scope
  • • Bidder must upload all requested certificates/documents; rejection for missing items

Categories 4

AD FILM LIGHTING STREET LIGHTING SOLAR LIGHT

Tender Overview

  • Organization: Rural Development Department, Udhampur, Jammu & Kashmir; procured Solar Street Lighting System under NTPC category in 2025.
  • Scope focuses on solar street lighting with related hardware, installation, and commissioning within Block Chenani.
  • EMD: ₹180,000; no BOQ items listed; delivery terms follow option clause up to 25% quantity variation.
  • Delivery addresses specify Block Chenani; contract execution requires robust warranty and post-sales support.
  • Key differentiators include mandatory ISO 9001 certification, NABL lab test reports, and 5-year OEM warranty; service centre presence in the state is mandatory or to be established within 30 days of award.
  • Unique clauses demand escalation matrices, toll-free service support, and strict adherence to bid certificates; risks include delivery time calculations and extended delivery period mechanics.

Technical Specifications & Requirements

  • Product category: Solar Street Lighting System; no itemized BOQ provided.
  • EMD: ₹180,000; no explicit estimated contract value; option to modify quantity by up to 25% during and after award.
  • Must hold ISO 9001 certification and provide NABL lab test reports at bid opening.
  • Warranty: 5 years from final acceptance or after installation, with OEM warranty documentation required at delivery.
  • Service: functional service centers in the consignees’ state; if absent, to be established within 30 days of award; dedicated toll-free number and escalation matrix required.
  • Delivery location: Block Chenani, Jammu & Kashmir; installation and commissioning if within scope.

Terms, Conditions & Eligibility

  • EMD: ₹180,000; acceptable payment and submission as per terms.
  • Compliance: must upload all certificates and documents requested; non-submission risks bid rejection.
  • Certifications: ISO 9001; NABL lab test reports to accompany bid.
  • Warranty: 5-year period; OEM warranties to be submitted at delivery.
  • Service: established or to-be-established service centre in state; toll-free service support and escalation matrix required.
  • Delivery: extended delivery mechanics governed by option clause; delivery start from last date of original delivery order; minimum extension 30 days.
  • Installation & commissioning: required if scope includes; payment linked to delivery evidence.

Key Specifications

  • Solar Street Lighting System

  • EMD: ₹180,000

  • ISO 9001 certified bidder or OEM

  • NABL lab test reports

  • 5-year warranty from final acceptance/installation

  • Block Chenani delivery location in JK

  • Service centre within state or established within 30 days

  • Dedicated toll-free service number and escalation matrix

  • Option clause: ±25% quantity variation

Terms & Conditions

  • EMD amount and submission requirements

  • Delivery timelines with option clause and 30-day extension rule

  • Warranty, service centre obligations, and certification needs

Important Clauses

Payment Terms

EMD of ₹180,000 to be submitted; payment terms aligned with delivery and acceptance; no advance without milestone clearance.

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time calculation = (additional quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Liquidated damages apply for late delivery; details to be specified in bid document/ATC.

Bidder Eligibility

  • bidder or OEM must hold ISO 9001 certification

  • presence or establishment of service centre in the State of Jammu & Kashmir within 30 days

  • NABL lab test reports available at bid opening

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Solar Street Lighting System (NTPC) (Q3)

Authority Records

RURAL DEVELOPMENT AND PANCHAYATS DEPARTMENTRURAL DEVELOPMENT DEPARTMENT

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Documents 3

GeM-Bidding-8532354.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar solar street lighting projects

4

Financial statements (last 3 years) or turnover proof

5

EMD submission receipt (₹180,000) via online payment or DD as specified

6

ISO 9001 certificate of bidder or OEM

7

NABL lab test reports

8

OEM authorization letter (if bidding on behalf of OEM)

9

Technical bid documents demonstrating product specifications

10

Delivery and installation plan including timelines

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for solar street lighting tender in Udhampur JK 2025

Bidders must meet eligibility criteria including ISO 9001 certification, NABL test reports, and 5-year OEM warranty. Submit GST, PAN, financials, and experience documents, plus EMD ₹180,000. Ensure delivery plan to Block Chenani and establish a state service centre if not existing.

What documents are required for the solar lighting tender in Jammu & Kashmir

Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD receipt of ₹180,000, ISO 9001 certificate, NABL lab test reports, OEM authorization, technical compliance notes, and installation/delivery plan.

What are the technical standards for the JK solar street light tender

Bidders must provide ISO 9001 certification and NABL lab test reports; product must comply with standards cited in the bid documents, including warranty of 5 years from final acceptance or post-installation testing completion.

When is the delivery deadline and how is extension calculated for this tender

Delivery begins from the last date of the original delivery order; if quantity increases by up to 25%, extended time = (additional quantity/original quantity) × original delivery period, minimum 30 days; extension may continue to the original delivery period.

What is the EMD amount and payment terms for this procurement

EMD is ₹180,000. Payment terms require submission of delivery evidence and compliance with contract terms; no advance payment without milestone-based approval as per the ATC; ensure EMD is valid at bid opening.

What is the warranty period for solar street lighting systems in this bid

Warranty is 5 years from final acceptance or post-installation testing completion; OEM warranty certificates must be supplied at the time of goods delivery and installation.

Are service centres in-state required for this solar lighting bid

Yes. A functional service centre in the state is required for carry-in warranty; if not present at bidding, the bidder must establish one within 30 days of award, with evidence of the centre before payment release.

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