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Indian Oil Corporation Limited Actuator Gear Box Spares Tender Vadodara Gujarat 2026

Bid Publish Date

15-Jan-2026, 5:43 pm

Bid End Date

05-Feb-2026, 3:00 pm

Location

VADODARA , GUJARAT

Progress

Issue15-Jan-2026, 5:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Tender Overview

Organization: Indian Oil Corporation Limited; Procurement: Actuator Gear Box Spares for COKE VALVES installed in the Delayed Coker Unit; Location: Vadodara, Gujarat (PIN 391320). Delivery period: 120 days from GeM Order; Payment: 100% within 30 days of receipt and acceptance. EMD: Bid Security Declaration required. Warranty: 1 year from final acceptance; scope aligns with IOCL’s specifications and GeM GTC. No BOQ items listed. This tender emphasizes timely delivery and warranty compliance for spares across coke valve actuation systems, at IOCL Gujarat Refinery. This is a targeted procurement with a fixed non-divisible quantity and firm delivery expectations, emphasizing supplier capability to meet aerospace-grade reliability standards in refinery equipment.

Technical Specifications & Requirements

  • Product/Service: Actuator gear box spares for coke valve actuators in the Delayed Coker Unit.
  • Delivery: 120 days from GeM Order; earliest firm delivery quoted by bidder; IOCL reserves right to reject deviations.
  • Location: IOCL Gujarat Refinery, Vadodara, Gujarat.
  • Warranty: 1 year from final acceptance; industry-standard warranty terms apply per GeM GTC.
  • Payment Terms: 100% payment within 30 days after receipt and site acceptance; inline with tender terms.
  • BOQ/Items: Not listed; item quantity is described as Non-Divisible; compliance with core spares specification is required.
  • ATC/ATC Clauses: Bid must follow Buyer Added Terms and Conditions; contact points provided for procurement team.
  • Quality/Brand: Brand-new goods with standard guarantee; no third-party inspection required per ATC notes.

Terms, Conditions & Eligibility

  • EMD/BD Declaration: Bid Security Declaration required in lieu of traditional EMD.
  • Delivery: 120 days from GeM Order date; LR/RR/Bill of Lading date considered for delivery.
  • Payment: 100% within 30 days after receipt and acceptance at site.
  • Warranty: 1 year from final acceptance; IOCL GeM GTC guidelines apply.
  • Quantity: Non-divisible; single purchase for the specified spares.
  • Site & Compliance: Goods must be brand-new and meet contract specifications; conditional acceptance rights reserved by IOCL.
  • Documents: Submission under Terms and Conditions; ensure OEM authorizations and technical compliance where applicable.

Key Specifications

  • Product: Actuator gear box spares for coke valve actuators in delayed coker unit

  • Delivery: 120 days from GeM Order date; earliest firm delivery quote encouraged

  • Warranty: 1 year from final acceptance by consignee

  • Quality/Brand: Brand-new goods; warranty as per GeM GTC

  • Payment: 100% payment within 30 days after receipt and site acceptance

  • Divisibility: Non-divisible quantity

Terms & Conditions

  • Bid Security Declaration replaces traditional EMD

  • Delivery timeline fixed at 120 days from GeM Order

  • 100% payment due within 30 days of receipt/acceptance

Important Clauses

Payment Terms

100% payment within 30 days after receipt and site acceptance per GeM terms

Delivery Schedule

Delivery period of 120 days from GeM Order date; LR/RR/Bill of Lading dates act as delivery reference

Penalties/Liquidated Damages

No explicit LD mentioned; IOCL reserves right to reject delivery deviations

Bidder Eligibility

  • Not Applicable for pre-qualification criteria

  • No minimum technical PQC specified

  • No explicit financial PQC required

Documents 10

GeM-Bidding-8843493.pdf

Main Document

Other Documents

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Buyer uploaded ATC document

ATC

Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (similar projects, if any)

4

Financial Statements (last 2–3 years)

5

Bid Security Declaration (EMD alternative)

6

Technical Compliance Certificates (if applicable)

7

OEM Authorization/Dealership Certificates

8

Any GeM-specific documents referenced in ATC

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for IOCL actuator gear box spares tender in Vadodara 2026?

Bidders must submit GST, PAN, financials, and experience certificates, plus a Bid Security Declaration replacing EMD. Include OEM authorizations if applicable, ensure 1-year warranty, and deliver within 120 days of GeM Order. The process follows IOCL GeM ATC terms; ensure site acceptance before payment.

What documents are required for IOCL coke valve spares procurement in Gujarat?

Required documents include GST registration, PAN, 2–3 years of financials, experience certificates for similar gear box spares, OEM authorization, and the Bid Security Declaration in lieu of EMD. Technical compliance certificates may be needed per ATC; submit online as specified.

What are the delivery timelines for IOCL actuator gear box spares 2026?

Delivery must be completed within 120 days from the GeM Order date. The LR/RR/Coastal Bill of Lading date will be treated as the delivery date. IOCL may reject deviations that fail to meet this requirement.

What is the payment term for IOCL coke valve gear box spares?

Payment is 100% within 30 days after receipt at site and online submission of bills. This aligns with IOCL terms and GeM GTC, ensuring prompt settlement post acceptance.

What warranty is required for actuator gear box spares in IOCL tender?

A 1-year warranty is required from the date of final acceptance by the consignee. Warranty terms follow GeM GTC; IOCL reserves priority over other clauses if defined elsewhere.

Are BoQ items specified for the IOCL Vadodara tender for spares?

No BoQ items are listed; the tender specifies a non-divisible quantity for the actuator gear box spares and emphasizes conformance to contract specifications and quality standards.

What brand/quality standards are expected for these spares in IOCL tender?

Goods must be brand-new and adhere to relevant GeM GTC standards. OEM authorizations are recommended if the spares are branded; ensure compliance with any industry standards referenced in ATC clauses.

Who are the IOCL contact points for this tender in Vadodara?

Key contacts include Materials Manager-Purchase, Senior Materials Manager-Purchase, and DGM (Materials). Reach out via the provided IOCL email addresses and phone numbers in the ATC document for clarifications.

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