Uttarakhand Tourism Development Board Winter Carnival Event Management Tender Nainital Uttarakhand 2025
Bid Publish Date
08-Dec-2025, 7:58 pm
Bid End Date
19-Dec-2025, 11:00 am
Value
₹1,50,00,000
Location
Progress
Key Highlights
- • Mandatory ATC document submission with bid
- • Outdoor Event Management for three-day Winter Carnival in Nainital
- • Estimated contract value ₹15,000,000
- • Contract quantity/duration can vary up to 25% at issue and post-issuance
- • Excess settlement option permits additional charges within vetted limits with documentation
- • No BOQ; broad service scope implied; seek clarification on deliverables
- • Location-specific procurement by Uttarakhand Tourism Development Board
Tender Overview
Uttarakhand Tourism Development Board seeks an Outdoor Event Management Service for the Winter Carnival in NAINITAL, UTTARAKHAND (Three day event). The opportunity covers the complete management of a high-profile winter festival, with an estimated total contract value of ₹15,000,000. Unique elements include a flexible contract quantity/duration mechanism (up to 25%), and an excess settlement option allowing additional charges up to a defined limit. An ATC document is compulsory and must be uploaded with the bid. No BOQ items are listed, indicating a broad service scope rather than discrete line items.
- Organization: Uttarakhand Tourism Development Board
- Location: NAINITAL, UTTARAKHAND
- Category: Event/Exhibition/Outdoor Event Management for a national-level winter carnival
- Estimated value: ₹15,000,000; duration: three days
- Key differentiator: mandatory ATC document and flexible contract quantity/duration
- Context: agency-led management of a state-sponsored winter festival with outdoor operations
Technical Specifications & Requirements
- Service category: Outdoor Event Management for a three-day Winter Carnival
- No BOQ items provided; procurement scope appears to be comprehensive event management rather than itemized deliverables
- Financial context: estimated contract value of ₹15,000,000; no EMD amount specified
- Contract flexibility: 25% increase/decrease in quantity or duration at contract issuance and post-issuance
- Pricing mechanism: Excess Settlement option allowing additional charges up to a defined percentage, with required supporting documents
- Documentation: ATC document mandatory and to be uploaded with the bid
- Compliance focus: no explicit technical standards listed; bidders should prepare for broad service requirements and coordination with state tourism authorities
Terms, Conditions & Eligibility
- EMD: amount not specified in the provided data
- ATC requirement: mandatory upload with bid
- Option clause: contract quantity/duration can vary up to 25%, with acceptance implied
- Excess settlement: enables extra charges up to a specified percentage; must be declared during invoicing with supporting documents
- Delivery/setup: no explicit timeline stated; bidders should seek clarification on event dates and on-site requirements
- Submission documents: ATC document and standard bid submission materials as per tender process; GST/PAN likely required though not specified here
- Warranty/penalties: not detailed; bidders should inquire about post-event liabilities and performance conditions
Key Specifications
-
Event type: Outdoor Event Management
-
Location: Nainital, Uttarakhand
-
Event duration: Three days
-
Estimated contract value: ₹15,000,000
-
Option clause: +/- 25% quantity/duration
-
Excess settlement: additional charges up to a defined percentage with supporting documents
-
Mandatory ATC document with bid
Terms & Conditions
-
25% variation in contract quantity or duration allowed
-
Excess settlement option with required documentation
-
ATC document mandatory for bid submission
Important Clauses
Payment Terms
Not specified in the tender data; bidders should confirm payment terms during bid clarification
Delivery Schedule
Three-day Winter Carnival; exact dates not provided; bidders to confirm on-site setup and teardown timelines
Penalties/Liquidated Damages
No LD details provided; bidders should seek explicit penalty/LD terms in the ATC and contract
Bidder Eligibility
-
Experience in outdoor event management for large-scale public events
-
Financial capacity to support a ₹15,000,000 contract
-
Ability to submit mandatory ATC document with bid
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; WINTER CARNIVAL; WINTER CARNIVAL; Outdoor Event; Three day
Authority Records
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Documents 4
GeM-Bidding-8686696.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
ATC document (mandatory) uploaded with bid
Bid submission form as per UTDB tender terms
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar outdoor event management
Financial statements or proof of financial stability
OEM authorizations or agency agreements if applicable
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for the Winter Carnival event management tender in Nainital?
To bid, bidders must upload the mandatory ATC document with the bid, submit standard bid materials, and prepare for a contract valued at ₹15,000,000. Expect a 25% variation clause for quantity or duration and an excess settlement option requiring additional charges with proper documentation.
What documents are required for Uttarakhand UTDB event tender submission 2025?
Required documents include the mandatory ATC document, GST registration, PAN card, experience certificates in outdoor events, financial statements, and any OEM authorizations or agency agreements. Ensure all documents are current and match tender requisites for UTDB bidding.
What is the estimated value and scope of the UTDB Winter Carnival procurement?
The estimated contract value is ₹15,000,000 for three days of outdoor event management in Nainital. The scope is broad, with no itemized BOQ; bidders should anticipate end-to-end festival coordination, stage setups, crowd management, and on-site logistics.
What are the key variation rights in this Uttarakhand tender?
The contract allows a 25% increase or decrease in quantity or duration at issue and after contract issuance. Bidders must accept revised quantities, and the selection process will consider the adjusted scope without renegotiating base terms.
What is the excess settlement mechanism in this UTDB tender?
Excess settlement enables adding charges up to a defined percentage of the item-level total value, including addons, provided bidders declare applicability during invoicing and supply mandatory supporting documents for audit.
Which city and department are managing the Winter Carnival tender 2025?
The tender is managed by the Uttarakhand Tourism Development Board under the Tourism Department Uttarakhand for the Winter Carnival in NAINITAL, UTTARAKHAND. Proposals should align with state tourism objectives and outdoor event standards.
Are there any explicit technical standards or BOQ items for this tender?
No BOQ items or explicit technical standards are listed in the provided data. Bidders should prepare for a comprehensive event management response and seek clarification on deliverables, timelines, and quality expectations through official channels.
What is the expected delivery timeline for the Winter Carnival event management?
Exact delivery timelines are not specified. Bidders should confirm setup, execution, and teardown schedules during bid clarification, ensuring readiness for a three-day outdoor festival in Nainital with on-site coordination and safety management.