Hot & Water cooler 150 Ltr
Indian Army
NAINITAL, UTTARAKHAND
Posted:
24 June 2025
Closed:
19 July 2025
GEM
GEM
HQ Chief Engineer Bathinda Zone Goods Supply Tender 2026 Bathinda Punjab – EMD ₹970000, 25% Quantity Option
Bid Publish Date
06-Jun-2026, 12:17 pm
Bid End Date
16-Jun-2026, 1:00 pm
EMD
₹9,70,000
Progress
Issue06-Jun-2026, 12:17 pm
AwardPending
Quantity
1062
Key Highlights
- • Brand/OEM requirements: Imported items require registered Indian office for after-sales service; OEM/authorized seller documentation mandatory
- • Technical certifications/standards: Non-obsolescence criterion requiring minimum 2 years residual market life; ISI/ISO standards not specified
- • Special clauses: Quantity option up to 25% during contract; extended delivery time formula with minimum 30 days
- • Important eligibility criteria: EMD ₹970,000; GST handling responsibility with reimbursement rules; DD/PBG submission
- • Warranty/AMC: Not specified in data; after-sales service requirement implied for imported items
- • Penalty/Performance: Not detailed in terms; LD not specified; delivery deadlines tied to original order date
- • Delivery/Installation: Delivery of hard copies within 5 days; post-award DD submission within 15 days
Tender Overview
HQ Chief Engineer Bathinda Zone invites bids for the supply of goods under a generic scope with an estimated value not disclosed and an EMD of ₹970,000. The contract accommodates a potential 25% increase in ordered quantity at contracted rates and sets the delivery timeline relative to the original order. The procurement emphasizes non-obsolescence with a minimum two-year residual market life and requires vendors to manage GST correctly. Importantly, the tender mandates specific financial instruments (DD/online EMD, PBG) and post-award delivery of hard copies within 15 days. This procurement targets suppliers capable of timely, compliant delivery and robust after-sales support in India.
Technical Specifications & Requirements
- EMD amount: ₹970,000; submission via Account Payee Demand Draft or online as per Buyer terms
- Quantity option: up to 25% increase over contracted quantity; extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
- GST guidance: Bidder bears GST applicability; reimbursement as actuals or capped by quoted rate
- Delivery docs: Hard copy submission within 5 days of bid end/open date; post-award DD delivery within 15 days; PBG possible per GeM GTC
- Imported products: Must have Indian office for after-sales service; OEM/authorized seller proof required
- Scope: Supply of goods only (no services); scope includes compliance with non-obsolescence rules and residual market life
- BOQ: 7 items, detailed quantities not disclosed; emphasis on non-obsolete, OEM certification where applicable
Terms, Conditions & Eligibility
- EMD / PBG: EMD ₹970,000; options for DD in favor of HQ Chief Engineer Bathinda Zone; PBG allowed; hard copy DD delivery within 15 days
- Delivery terms: Delivery period linked to last delivery order date; option extension follows calculated duration with minimum 30 days
- GST: Bidder to manage GST; reimbursement as actuals or capped by quoted GST percentage
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM/authorized dealership documentation for imported items
- Eligibility: Supplier must provide non-obsolete goods with at least 2 years residual market life; verify OEM support in India
- Scope: Goods supply only; no service delivery included; delivery/installations as per contract terms
Key Specifications
-
EMD amount: ₹970,000
-
Quantity adjustment: +25% at contracted rates
-
Delivery timeline: based on original delivery order date with minimum 30 days extra
-
GST handling: bidder bears GST; reimbursement as actuals or capped to quoted rate
-
Imported products: Indian office for after-sales service required; OEM authorization
-
Scope: Supply of goods only; no service elements
-
Documentation: hard copy DD delivery within 15 days post award; 5-day window for bid end
Terms & Conditions
-
EMD of ₹970,000; DD or online submission allowed with hard copy DD within 15 days
-
Quantity variation up to 25% during and after contract at contracted rates
-
GST treatment as per bidder; reimbursement up to actuals or quoted rate
-
Imported goods require Indian after-sales service presence and OEM authorization
-
Delivery timeline linked to original order date with minimum 30 days extension
-
Non-obsolescence: offered goods must have at least 2 years residual life
Important Clauses
Payment Terms
EMD ₹970,000; DD or online payment allowed; post-award DD submission within 15 days; PBG acceptable under GeM GTC
Delivery Schedule
Delivery begins from last date of original delivery order; extended period proportional to additional quantity with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed in terms; delivery deadlines tied to contract; ensure compliance with non-obsolescence and after-sales service
Bidder Eligibility
-
Notable experience in supplying non-obsolete goods with minimum 2 years market life
-
GST registration and compliant with GST reimbursement rules
-
Imported product suppliers must have India-based OEM/authorized seller with service capability
-
Financial capability evidenced by EMD and ability to provide DD/PBG as required
-
Delivery capability aligned to original delivery order dates with option for extension
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9392214.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Desert Cooler 120 to 140 Ltr | Desert Cooler 5000 Cum per hour and sump capacity 120 to 140 Ltr | 500 | pieces | [email protected] | 30 | |
| 2 | Water Cooler of cooling capacity 150 Ltrs | Water Cooler of cooling capacity 150 Ltrs and storage capacity of 150 Ltrs | 2 | pieces | [email protected] | 30 | |
| 3 | Water Cooler of cooling capacity 60 Ltrs | Water Cooler of cooling capacity 60 Ltrs and storage capacity of 120 Ltrs | 5 | pieces | [email protected] | 30 | |
| 4 | Water Cooler of cooling capacity 40 Ltrs | Water Cooler of cooling capacity 40 Ltrs and storage capacity of 80 Ltrs | 5 | pieces | [email protected] | 30 | |
| 5 | Deep freezer | Deep freezer of capacity 320 Ltrs glass top 5 star | 5 | pieces | [email protected] | 30 | |
| 6 | Refrigerator | Refrigerator not less than 300 Ltr capacity and 3 star or higher star rating | 10 | pieces | [email protected] | 30 | |
| 7 | Desert Cooler 120 to 140 Ltr | Desert Cooler 5000 Cum per hour and sump capacity 120 to 140 Ltr | 535 | pieces | [email protected] | 30 |
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Required Documents
1
PAN card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
DD or online EMD submission proof
6
OEM authorization or certificate for imported products
7
Proof of Indian registered office for after-sales service (for imported items)
8
Non-obsolete goods confirmation and residual market life statement
9
Any documentation supporting delivery timelines and scope of supply
Frequently Asked Questions
How to bid in Bathinda Zone goods tender 2026 with EMD ₹970000
Bidders must submit PAN, GSTIN, cancelled cheque and EFT mandate; provide EMD ₹970,000 via DD or online; attach OEM/auth certificates for imported items and confirm non-obsolescence with 2+ years residual life; delivery terms tie to original order date.
What documents are required for Bathinda Zone procurement and EMD submission
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, EMD proof (DD or online), OEM authorization for imported goods, proof of Indian after-sales service, and confirmation of non-obsolescence with 2 years residual market life.
What is the 25% quantity option in this Bathinda tender
The purchaser may increase ordered quantity by up to 25% at contracted rates; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with a minimum of 30 days.
What are the GST-related bid requirements for Bathinda procurement
Bidders must self-manage GST; reimbursement is either actuals or at the quoted rate, subject to applicable rates; ensure GST compliance and documentation in bid submission.
What is the delivery timeline requirement after bid end for Bathinda Zone
Delivery period begins from the last date of the original delivery order; if option is exercised, extended duration applies; minimum extension is 30 days unless original period exceeds it.
What documents confirm non-obsolescence for this tender in Bathinda
Provide vendor declarations or OEM statements showing minimum 2 years residual market life and evidence that the offered goods are not end-of-life as per OEM guidance.
What are the essential eligibility criteria for Bathinda Zone goods
Eligibility requires EMD readiness, GST compliance, ability to supply goods with 2+ years life, and for imported items, Indian OEM/authorised service presence with appropriate certifications.
What is required for imported products in this Bathinda tender
Imported goods must have an Indian registered office for after-sales service, plus OEM authorization; provide proof of India-based service capability in bid documents.
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Documents 5
GeM-Bidding-9392214.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS