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Indian Army Procurement: OEM-Branded Exhaust Fans, Cook House Units, RO Plant AMC, Pressure Pumps 2026

Bid Publish Date

21-Jan-2026, 2:18 pm

Bid End Date

03-Feb-2026, 9:00 am

Location

DARJEELING , WEST BENGAL

Progress

Issue21-Jan-2026, 2:18 pm
AwardPending
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Quantity

12

Category

Plastic Modern design exhaust Fan 8 Inch Metal

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/BRANDED requirement for all equipment
  • • Explicit ban on local and China-origin items
  • • Delivery and on-site handover to unit location with 15-day replacement window
  • • Must provide Make, Model, Brand, OEM, Manufacturing date, Expiry date, and ISN Code
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate
  • • AMC RO Plant and Pressure Pump components included in scope
  • • ASC logo 2x2 ft item; specific inclusion noted in tender
  • • No specifications published; emphasis on OEM compliance and documentation

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for multiple equipment categories including an 8-inch plastic modern design exhaust fan, a metal unit, a Hawkins 3 Ltr cook house component, partial replacements, and AMC services for RO plant, a pressure pump, and a 2x2 ft ASC logo element. Specific quantities and item details are not disclosed, but the BOQ contains 5 items. The buyer requires branded/OEM items with strict vendor criteria; local or China-origin items are not accepted. The engagement emphasizes on-site delivery and post-delivery replacement within 15 days for damaged goods, and complete documentation of Make/Model/OEM with dates. This procurement features a tight turnover of vendor responsibility and explicit documentation discipline, signaling a high compliance bar and rigorous post-delivery accountability.

  • Organization: Indian Army, Department of Military Affairs
  • Product category: Exhaust fans, cook-house units, RO plant AMC, pressure pump, ASC logo
  • Location: Not specified; delivery to unit locations
  • Estimated value/EMD: Not disclosed
  • Key differentiator: OEM branding requirement, strict non-China policy, on-site handover, 15-day replacement window
  • Unique aspects: Explicit model/brand/ OEM documentation and ISN/expiry data demanded

Technical Specifications & Requirements

  • All equipment must be branded/OEM; local and China-origin items are rejected
  • Items must be delivered to the responsible unit location by the seller; post-delivery replacement obligations apply if damaged within 15 days
  • Vendors must specify Make, Model, Brand, OEM, Manufacturing date, Expiry date, and ISN Code in their submission
  • No explicit technical specs or performance metrics are provided in the tender data; bidders should prepare to demonstrate OEM compliance and warranty terms
  • Documentation requirements include copies of PAN Card, GSTIN, cancelled cheque, and EFT mandate duly certified by bank
  • All submissions should align with the buyer’s ATC terms and ensure not to include non-OEM or non-branded components

Terms, Conditions & Eligibility

  • EMD/financial terms: Not specified in the tender data; bidders must adhere to common procurement norms and provide EMD as required
  • Delivery timeline: On-site handover to unit location; 15-day replacement window for damaged items
  • Payment terms: Not specified; standard government terms to apply upon award
  • Documentation: Provide PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and technical compliance certificates (if requested)
  • Disqualification triggers: Non-OEM/China-origin items; failure to provide requested Make/Model/OEM/Date/ISN code; non-compliance with replacement clause
  • Warranty/AMC: Not stated; bidders should anticipate standard OEM warranty terms and AMC provisions as per buyer’s further instructions

Key Specifications

  • Exhaust fan: 8 inch plastic modern design (OEM-branded)

  • Cook-house unit: Hawkins 3 Ltrs component

  • RO Plant: AMC service capabilities

  • Pressure pump: standard industrial grade (OEM)

  • ASC logo: 2x2 ft (likely display panel/branding component)

Terms & Conditions

  • OEM branding mandatory; no local/China items

  • On-site delivery to unit location with 15-day replacement

  • Provide Make, Model, Brand, OEM, Mfg date, Expiry, ISN Code

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate

Important Clauses

Payment Terms

Not specified in tender; expect standard government payment upon acceptance and delivery

Delivery Schedule

Items to be delivered to the unit location; replacement for damaged goods within 15 days

Penalties/Liquidated Damages

Not specified; bidders must comply with OEM warranties and replacement obligations

Bidder Eligibility

  • Must provide OEM authorization and ensure branded/original equipment

  • Must deliver to Indian Army unit location and facilitate on-site handover

  • No local or China-origin procurement; compliance with mandatory documentation

Documents 4

GeM-Bidding-8866291.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Plastic Modern design exhaust Fan 8 Inch Metal Plastic Modern design exhaust Fan 8 Inch Metal 6 set supplyplasc 15
2 Hawkin 3 Ltrs Unit Cook house Hawkin 3 Ltrs Unit Cook house 1 set supplyplasc 15
3 Part change and AMC RO Plant Part change and AMC RO Plant 1 set supplyplasc 15
4 Pressure Pump Pressure Pump 1 set supplyplasc 15
5 ASC Logo 2 x2ft ASC Logo 2 x2ft 3 set supplyplasc 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

OEM/Branded certificate or authorization (if requested)

6

Technical compliance certificates (if requested)

7

Experience certificates (as per standard tender practice)

8

Any other unit-specific delivery documents

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for OEM branded equipment tender in Indian Army?

To bid, ensure all items are OEM-branded, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Include Make/Model/OEM/Manufacturing and Expiry dates, ISN code where available, and confirm unit delivery responsibility. Ensure no local/China-origin items and comply with post-delivery 15-day replacement conditions.

What documents are required for Army hardware tender submission?

Submit PAN Card copy, GSTIN copy, cancelled cheque, EFT Mandate certified by bank, and any OEM authorization. Include technical compliance certificates if requested and standard financial documents. Ensure all documents align with buyer-added terms and replacement obligations for damaged goods within 15 days.

What are the technical specification expectations for exhaust fans?

The tender requires OEM-branded 8-inch exhaust fans; ensure model, brand, and manufacturing dates are disclosed. While explicit performance specs are not listed, provide OEM data sheets, warranty terms, and ISN code if applicable, with clear on-site delivery and post-delivery replacement commitments.

When is replacement for damaged items required in this tender?

The buyer requires replacement of damaged items within 15 days of delivery. Vendors must supply a replacement at unit location without extra lead time, and the seller bears responsibility for replacement costs and logistics during this period.

What are the brand/origin restrictions for Army procurement?

All items must be branded/OEM with explicit prohibition on local and China-origin components. Vendors must detail Make, Model, Brand, OEM, manufacturing and expiry dates, and ISN code to avoid rejection during bid evaluation.

What is required for RO Plant AMC services in this Army tender?

Submit OEM-certified AMC capabilities for RO plant maintenance, include service scope, response times, and compatibility with Army-grade equipment. Provide references or certificates showing prior AMC support for similar installations and ensure on-site service commitments at unit locations.

How should delivery to unit locations be arranged for Army bids?

Delivery must occur at the designated unit location; the seller is responsible for handover. Confirm packaging, transport, and installation readiness in the bid, and commit to on-site delivery schedules with contingency plans for remote or restricted locations.

What documentation ensures eligibility for Army procurement bids?

Eligibility requires PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations, and potentially technical compliance certificates. Adhere to the buyer-added ATC terms, provide model/year details, and ensure no non-OEM components or China-origin items are included.

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