Monthly Basis Cab and Taxi Hiring Service - Without Fuel - SUV; Maruti Suzuki Ertiga, Mahindra Bole
Bharat Heavy Electricals Limited (bhel)
KARIM NAGAR, TELANGANA
Posted:
13 January 2026
Closed:
19 January 2026
GEM
GEM
Northern Coalfields Limited Cab Hiring Tender SIDHI Madhya Pradesh SUV/MUV 3-Year Vehicle Eligibility 2026
Bid Publish Date
24-Jan-2026, 5:39 pm
Bid End Date
09-Feb-2026, 6:00 pm
EMD
₹27,300
Value
₹63,33,013
Location
Progress
Issue24-Jan-2026, 5:39 pm
AwardPending
Quantity
3
Bid Type
Two Packet Bid
Tender Overview
This procurement by Northern Coalfields Limited (Coal India subsidiary) seeks monthly, fuel-free cab and taxi services in SIDHI, Madhya Pradesh for SUV/12-seater van equivalents. Estimated contract value is ₹63,33,012.80 with an EMD of ₹27,300. Vehicles must be city-appropriate light motor vehicles not older than 3 years from first RTO registration as of bid submission. The scope emphasizes reliable transport for mine operations, with strict driver and vehicle standards, and operational rules to be enforced via an SOP.
Technical Specifications & Requirements
- Vehicle categories: SUV/Bolero or equivalent; MUV/12 Seater Van; age limits: light vehicles ≤ 3 years; buses ≤ 1 year (as applicable per vehicle type) from first RTO registration at bid last date.
- Mandatory safety and compliance features: Seat belts for all seats, CCTV cameras, GPS tracking, and Speed Governors on buses; driver certification includes minimum 5 years’ experience and VTC training for all drivers.
- Operational controls: Toll/Entry/Parking charges reimbursed on production of documentary evidence; fuel reimbursement based on actual running with documented fuel efficiency and prevailing local prices; periodic driver re-training and quarterly counselor sessions.
- Additional governance: SOP to be displayed and followed; authorization only after mine manager approval; regular vehicle fitness checks every 3 months.
Terms, Conditions & Eligibility
- EMD: ₹27,300; payment terms to be clarified in tender documents.
- Vehicle age and compliance: strict adherence to age limits and Automotive Industry Standards; GPS access to Engineer-In-Charge; annual driver refresher after 1 year.
- Penalties and contract adjustments: contract quantity/duration can vary up to ±25%; non-compliance may trigger termination after warnings. All terms governed by buyer’s ATC clauses with uniform GST treatment.
- Submission requirements: GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents as specified in Terms & Conditions.
Key Specifications
-
Vehicle categories: SUV/Bolero or equivalent; 12-seater MUV/Van
-
Age limit: light vehicles ≤ 3 years; buses ≤ 1 year from first RTO registration
-
Fuel reimbursement: based on actual usage, with documentary evidence; GST as per prevailing rules
-
Toll/Entry/Parking reimbursement: on documentary evidence
-
Driver requirements: minimum 5 years’ experience; VTC trained
-
Safety: Seat belts for all seats; CCTV in buses/trucks/ambulances; GPS visibility to Engineer-In-Charge
-
Speed Governors installed on all buses; proper bus body AIS standards compliance
Terms & Conditions
-
EMD of ₹27,300 to be submitted with bid
-
Contract quantity/duration adjustable up to ±25% at award and post-award
-
Vehicle age and safety standards strictly enforced; GPS/CCTV enabled
-
GST treatment per prevailing rules; toll/entry/parking costs reimbursed on proof
-
Driver qualifications: 5+ years experience; formal VTC training; refresher after 12 months
-
SOPs and mine-manager authorizations mandatory for vehicle access
Important Clauses
Payment Terms
Reimbursement of fuel and toll/entry/parking on documentary evidence; GST as per law; final payment terms to be defined inATC.
Delivery Schedule
Monthly basis cab/Taxi deployment; vehicles must meet age and safety criteria at submission date and maintain uptime according to SOP.
Penalties/Liquidated Damages
Warnings issued for non-compliance; after 3 warnings, contract termination may occur; quantity/duration adjustments permitted within ±25%.
Bidder Eligibility
-
Experience in supplying or operating monthly cab/taxi services for industrial/mining sectors
-
Vehicles compliant with age limits and AIS standards; cab/van categories eligible
-
Financial stability evidenced by audited statements and GST compliance
Documents 4
GeM-Bidding-8880677.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience Certificates for similar transport contracts
4
Financial Statements or Turnover Proof
5
EMD submission (₹27,300) via specified mode
6
Technical Bid Declarations and Compliance Certificates
7
OEM Authorization/Dealership Certificates (where applicable)
8
Vehicle registration documents and age proof
9
Driver training certificates (VTC) and experience proofs
10
Minimum three months bank statements for financial stability (if requested)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for cab hiring tender in SIDHI Madhya Pradesh 2026?
Bidders must submit GST, PAN, experience proofs, financial statements, and EMD ₹27,300 along with the technical bid. Vehicles must meet age limits (≤3 years for light vehicles) and safety standards (GPS, CCTV, seat belts). Follow ATC terms and submit OEM authorizations where required.
What documents are required for NCL transport tender 2026 SIDHI?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD receipt, vehicle registrations, driver qualifications (VTC), OEM authorizations, and technical compliance declarations. Ensure SOPs and mine manager authorizations are included.
What are the vehicle age limits for light vehicles in this tender?
Light vehicles (cars/jeeps/utility vans) must be not more than three years old from the date of first RTO registration as of bid last date; buses have a separate limit of not more than one year for RTO registration.
What safety features are mandatory for vehicles under this procurement?
Mandatory features include GPS tracking, CCTV cameras, seat belts for all seats, and speed governors on buses. Vehicle access requires mine manager authorization and adherence to an issued SOP.
How is fuel reimbursement determined in this tender?
Fuel reimbursement is on actual running basis, using documented fuel efficiency and prevailing local fuel prices; GST handling follows prevailing rules, and documentary evidence is required for reimbursement.
What is the bid quantity adjustment policy for this contract?
The buyer may adjust contract quantity or duration by up to ±25% at the time of contract issuance and after issuance within the same range; bidders must accept revised quantities or durations.
Which organization is issuing the cab hiring procurement in Madhya Pradesh?
The procurement is issued by Northern Coalfields Limited, under Coal India Limited, for operations in SIDHI district, Madhya Pradesh, focusing on monthly basis cab and taxi services without fuel.
What are the driver qualification requirements for this transport contract?
Drivers must have a minimum of 5 years’ experience, be VTC trained, and comply with quarterly counseling; regular refresher training after one year for drivers is required.
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Documents 4
GeM-Bidding-8880677.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS