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Agriculture Department Maharashtra Printing & Computing Equipment Tender Nagpur 2026 ISO 9001 BIS & ISI Compliance

Bid Publish Date

13-Feb-2026, 8:51 pm

Bid End Date

26-Feb-2026, 9:00 pm

Location

NAGPUR , MAHARASHTRA

Progress

Issue13-Feb-2026, 8:51 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Government procurement opportunity from the Agriculture Department Maharashtra in Nagpur (440001) seeks supply, installation, testing, and commissioning of IT hardware including Multifunction Printers (Print/Scan/Copy), Entry/Mid-Level Desktop Computers, and High-End Notebook Laptops. Estimated scope includes delivery, on-site installation, and post-deployment support across the state with a 25% quantity variation clause. Emphasis on OEM-backed service centers in Maharashtra and BIS/ISO certified suppliers. Unique clauses require material test certificates and pre-loaded OS where applicable.

Technical Specifications & Requirements

  • Products: Multifunction Printer (Print/Scan/Copy), Desktop Computers (Entry/Mid-Level), High-End Laptops
  • Printing specs include ISO/IEC 24734 measurement for A4/A3, mono/color, duplex capability, and paper handling with assumed feeder and tray counts
  • Connectivity: standard network options, USB-C, and local display where applicable
  • OS: Factory pre-loaded OS for desktops; RAM, SSD/HDD capacities to be specified by OEM
  • Warranty: on-site OEM warranty; material test certificate required; ISO 9001 certified bidder/OEM; BIS/type test certificates
  • Delivery: Scope includes delivery, installation, testing, and commissioning; service centers in-state; escalation matrix and toll-free support
  • Performance: Minimum print speeds per the standard suite; verify 2-sided print/copy functionality and original document feeder details

Terms, Conditions & Eligibility

  • EMD: not disclosed; ensure alternative security as per tender ATC
  • Delivery terms: extension options up to 25% quantity with staged delivery; minimum 30 days additional time
  • Service centers: mandatory in-state; establishment within 30 days if not existing; documentary evidence required
  • Certifications: ISO 9001; BIS/type test certificates; OEM authorizations; material test certificate
  • Payment terms: as per bid; ensure documentation aligns with purchase order
  • Warranty/Party obligations: on-site warranty; penalties via LD if delivery/defaults occur
  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, and MT certificates

Key Specifications

  • Product categories: Multifuntion Printer (Print/Scan/Copy), Entry/Mid-Level Desktop Computers, High-End Laptop

  • Minimum ISO/IEC 24734 speeds to be validated for A4 Mono/Color and A3 Mono/Color

  • Auto duplexing printing/copier capability

  • Original Document Feeder Type for scanning/copying

  • Number of main paper trays (specify count in BOQ)

  • Connectivity options including network, USB-C

  • Factory pre-loaded Operating System for desktops; RAM and storage capacities to be specified

  • SSD/HDD capacities; monitor availability and display size

  • On-site OEM warranty duration; service center coverage in Maharashtra

  • Material Test Certificate accompanying supply; ISI/BIS compliance where applicable

Terms & Conditions

  • Provision for quantity variation up to 25% at contract time with adjusted delivery period

  • Scope includes Supply, Installation, Testing, and Commissioning of goods

  • In-state service centers mandatory; establishment within 30 days post award with documentary evidence

Important Clauses

Payment Terms

Payment will follow standard government norms post acceptance; ensure alignment with delivery milestones and documentary evidence from service centers

Delivery Schedule

Delivery extension allowed as per option clause; additional time calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties apply for non-performance; LD rate not specified here but expected per ATC and contract

Bidder Eligibility

  • ISO 9001 certification must be held by bidder or OEM

  • Must have BIS/type test certificates and OEM authorizations

  • Dedicated toll-free service support number and Maharashtra-based service centers

Documents 6

GeM-Bidding-8985120.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar hardware supply projects

4

Financial statements for the last 2 years

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (where applicable)

8

ISO 9001 certification and BIS/type test certificates

9

Material Test Certificate for supplied items

10

Evidence of functional Service Centre in Maharashtra (or plan to establish within 30 days)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for printing and computing equipment tender in Nagpur Maharashtra 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, ISO 9001 and BIS/type test certificates. Ensure on-site/warranty terms, and confirm service center availability in Maharashtra. Include details on supply, installation, testing, and commissioning as per ATC.

What documents are required for the Maharashtra IT hardware bid in Nagpur?

Submit GST certificate, PAN, experience proofs, financial statements, EMD documents, technical compliance certificates, OEM authorization, ISO 9001, BIS/type test certificates, and Material Test Certificate. Include plan for establishing a local service center if not existing.

What are the technical specifications for printers and desktops in this tender?

Expect ISO/IEC 24734 speed measurements for A4 and A3, mono/color; duplex printing; original document feeder; connectivity options; factory pre-loaded OS; RAM and SSD/HDD capacities to be specified by OEM; on-site warranty commitment required.

When is the delivery period and how is it extended for quantity variation?

Delivery starts after order confirmation; option clause allows up to 25% increased quantity with time extension calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What are the minimum service requirements for Maharashtra procurement of IT hardware?

Bidder must have functional service centers in Maharashtra; if absent, establish within 30 days of award. Provide documentary evidence of the center and provide a toll-free support number with escalation matrix.

What certificates are mandatory for bidder eligibility in this tender?

Mandatory ISO 9001 certification, BIS/type test certificates, OEM authorizations, and Material Test Certificate; ensure all certificates are uploaded with the bid and aligned to product specifications.

What are the warranty and payment terms for the Maharashtra procurement?

The contract requires on-site OEM warranty; payment terms follow government norms and milestone-based release after delivery acceptance; ensure submission of service center evidence and warranty quotes prior to bid submission.

How to verify ISI/BIS compliance for the offered hardware in this tender?

Obtain BIS license and type test certificates; attach compliance certificates to the bid; ensure product meets ISI/BIS standards as per Product Specification in the bid document and ATC.

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