Thane Police Procurement of Entry/Mid-Level Desktop, Laptop, Printer & Scanner Solutions Maharashtra 2026 with OEM Onsite Warranty

Tender Overview

Thane Police Department, Home Department Maharashtra invites bids for an integrated set of IT hardware including Entry and Mid Level Desktop Computers, Notebooks/Laptops, Multifunction Printers (Print, Scan, Copy), and Scanners. The project carries an EMD of ₹200,000 and requires experience supplying similar government-category equipment for at least 2 years with verifiable contracts. The scope references standard OEM data sheets, on-site warranty, and device specifications across processors, RAM, storage, display, and scanning capabilities. The contract allows a quantity variation of up to ±25% and specifies delivery periods tied to the original order with a minimum 30-day extension rule. The procurement location is Thane, Maharashtra 400601. A robust data-sheet verification process is required to ensure conformity with tender specifications and to avoid mismatches. This tender emphasizes data-sheet alignment, supplier eligibility, and OEM authorization as differentiators. Unique aspects include the Malicious Code Certificate requirement and mandatory OEM authorization where applicable. The opportunity is positioned for local and regional vendors experienced in government procurements.

Technical Specifications & Requirements

• Product categories: Entry/Mid Level Desktop Computers, Laptops, Multifunction Printers, Scanners
• Key hardware: Processor details, RAM (GB), storage (SSD/HDD capacities), Cabinet form factor, monitor availability and size, display resolution, and connectivity
• Operating system: Factory pre-loaded OS by Desktop OEM
• Printer/Scanner: Print speed (A4/A3 as per ISO/IEC 24734), duplex capability, paper handling (ADF, paper trays), scanner resolutions, feeder types, and scanning speeds
• Warranty & service: On-site OEM warranty in years; service/AMC expectations
• Compliance: Data Sheet alignment, Malicious Code Certificate, OEM authorization
• Other requirements: Original Document Feeder, duty cycles, connectivity options, and network compatibility
• Standards emphasis: Exact model data must be ISI/ISO compliant where applicable, and vendor must provide detailed product specs to match the data sheet

Terms, Conditions & Eligibility

• EMD: ₹200,000; payment terms to be clarified in terms & conditions
• Experience: Minimum 2 years of regular supply of similar category products to Central/State Govt organizations; contracts to be submitted
• Data Sheet compliance: Bidder must upload product data sheet to enable verification against offered specs
• Malicious Code Certificate: Certification that hardware/software lacks embedded malicious code
• Manufacturer Authorization: OEM authorization or authorized distributor details required
• Delivery flexibility: Quantity variation up to ±25% with extended delivery timelines as per option clause
• On-site warranty: OEM on-site warranty commitment; period specified in terms and conditions
• Documentation: GST, PAN, experience certificates, financials, EMD documents, OEM authorizations
• Compliance verification: Unexplained parameter mismatches may lead to bid rejection