Invitation to Bid - Custom Bid for Services - Event for Special Schools in HYDERABAD, TELANGANA

The eligibility requirements include being a registered entity capable of providing services for educational events specifically aimed at special schools. Bidders should demonstrate experience in similar projects, ensuring compliance with the requirements outlined in the tender documents. Proof of prior successful engagements and a commitment to inclusivity are also necessary.

Bidders must submit appropriate registration certificates confirming their legal status and operational capacity. This includes VAT registration, GST registration, and any other licenses pertinent to service provision. Additional certifications regarding past project success in similar educational environments may also be required.

The registration process for participating in this tender involves creating an account on the designated e-procurement platform. Once registered, bidders should upload all required documents and their proposals through the portal, ensuring adherence to submission guidelines provided within the tender documentation.

Accepted document formats for submission include PDF, Word documents, and other compatible formats specified by the tender guidelines. It is advisable to review the tender documents for any format-specific requirements to ensure complete compliance during submission.

Bidders need to detail technical specifications that clearly outline their service delivery methods, materials to be used, and adaptations for students with special needs. Emphasizing the inclusivity of programs and the training of staff involved in the event management is vital.

Bidders are expected to adhere to high quality standards as defined by the educational department. This includes following best practices in event management, ensuring safety protocols are in place, and fulfilling content quality for educational engagement.

Compliance with applicable regulations and laws is mandated, which encompasses educational policies, accessibility standards, and any local procurement rules. Bidders must also commit to the principles laid out within the 'Make in India' policy, emphasizing local sourcing wherever feasible.

The EMD details state that a deposit of ₹300,000 is required from bidders. This deposit serves to ensure the commitment of bidders and will be returned post-evaluation, barring any disqualifications or non-compliance issues during the bid process.

Bidders must provide a performance security as indicated in the tender documents, typically a percentage of the total contract value. This security ensures that contractual obligations are fulfilled, and it can be forfeited in cases of non-compliance or failure to deliver.

Payment terms for successful bidders will be defined within the scope of the tender. Generally, payments may be milestone-based, contingent upon the satisfactory deliverance of services provided in the event management plans, while adhering to the stipulated timelines.

Price evaluation considerations will be based on the total value of proposals submitted. The evaluation committee will assess bids not just on price but also on the projected quality and effectiveness of the services rendered. This dual focus ensures that cost does not compromise service quality.

Bids must be submitted electronically via the designated e-procurement platform. All documents should be uploaded as per the guidelines detailed in the tender documentation, ensuring all required files are included for comprehensive evaluation.

Key timelines, including deadlines for submission, will be outlined in the tender documents. Bidders must ensure their proposals are completed and submitted within the specified timeframe to be eligible for evaluation.

Bidders will be notified about the results following the evaluation and selection process outlined in the tender documentation. All participants are encouraged to keep track of announcement channels for timely updates regarding bid outcomes.

Benefits for Micro, Small, and Medium Enterprises (MSEs) include relaxed eligibility criteria and potential financial incentives. MSEs encourage inclusivity and participation within the tendering process, providing opportunities for diverse service providers.

Adhering to 'Make in India' policies promotes local manufacturing and sourcing, which can enhance the competitiveness of proposals. Bidders demonstrating compliance with these policies may be given preference, encouraging support for local economies and industries.

Local content refers to the percentage of materials and services sourced from within the country. The tender encourages compliance with local procurement rules, which may prioritize bids that utilize fair amounts of local resources and services to bolster domestic economies.