Procurement Opportunity: Automatic External Defibrillator (AED) in CENTRAL DELHI, DELHI

Q1: How to participate in the Indian Army AED tender in 2025?
To participate in this tender, suppliers must be registered on the GeM portal and ensure that all required documents such as experience certificates, OEM authorization, and certification under Drugs and Cosmetics Act are uploaded correctly. The process involves submitting competitive bids through the GeM platform, meeting the technical specifications outlined in the tender, and complying with eligibility criteria, including the exemption benefits for Micro and Small Enterprises (MSEs). Proper documentation and timely submission increase the chances of winning this strategic procurement opportunity. For professional GeM registration assistance, visit https://tenderai.in/services/gem-profile-registration. Bid opening is scheduled for July 31, 2025, at 12:30 PM, so early preparation is advised.

Q2: What are the eligibility criteria for supplying AEDs in this Indian Army tender?
Eligible suppliers need to demonstrate at least 2 years of experience in supplying relevant medical equipment and have prior experience of delivering to government or PSU entities. OEM certification and compliance with the Drugs and Cosmetics Act are mandatory. MSEs can benefit from exemptions from certain experience and turnover requirements if registered as Micro or Small Enterprises under the Udyam portal. Suppliers must also possess appropriate product certifications, with supply ability to meet the specified technical standards such as LCD display, warranty provisions, and packaging integrity.

Q3: How do MSE benefits apply to this tender for AED supply?
Micro and Small Enterprises (MSEs) can avail exemptions from the experience and turnover criteria, provided they hold valid Udyam registration and meet the quality standards. Additionally, MSEs are eligible for purchase preferences, allowing them to quote prices within 15% of L1 and potentially secure up to 25% of the total contract quantity if their bid is competitive. This creates an excellent opportunity for small businesses to participate actively. All MSE documentary evidence must be uploaded during bid submission, and the evaluation will be based on the submitted documents.

Q4: What technical specifications should the AED comply with for this Indian Army tender?
The AED must feature a display with LCD text prompts and ECG configuration. It should have a minimum warranty of 5 years with the provision of free battery replacement during the warranty period. The device must meet all standards stipulated by the Drugs and Cosmetics Act, 1940, and adhere to certification requirements by relevant authorities. The packaging must be sturdy, suitable for transit, and include clear markings. The technical specifications finalized by GeM are to be strictly followed to ensure bid eligibility.

Q5: How is the bid evaluation process conducted for this AED procurement?
The evaluation is based on the total bid value, with bids assessed on their competitiveness and compliance with technical specifications. The estimated bid value is around ₹59,800, but the final decision depends on the bids submitted. The process emphasizes past performance, experience, OEM certification, and adherence to the specified technical and quality standards. The evaluation method awards points for past supply to government bodies—minimum 10% of bid quantity in any recent financial year—and considers the overall compliance with the scope and specifications.

Q6: What documents are required for bid submission for the AED tender?
Bidders must upload experience certificates, past performance, OEM authorization, technical datasheets, warranty documents, and OEM certification. For MSE benefits, a valid Udyam registration certificate is necessary. Additional support documents such as financial turnover proof, delivery guarantees, and certification under Drugs and Cosmetics Act are also required. It's vital that all documents are certified, up-to-date, and validated to prevent disqualification.

Q7: What are the logistical requirements for delivering AEDs to the Indian Army?
The delivery must reach Central Delhi within 20 days after order confirmation. Proper packaging to withstand rough handling and transit conditions is essential. The packages should include clear labels, relevant certifications, and documentation for easy verification. Vendors should ensure the readiness of local service centers to provide ongoing maintenance and support, aligning with the warranty provisions specified in the bid.

Q8: Are there specific legal or regulatory compliance requirements for supplying AEDs to the Indian Army?
Yes, all AED devices supplied must conform to the Drugs and Cosmetics Act, 1940, and must hold valid licenses, certifications, and approvals from relevant health authorities. The devices should meet quality standards stipulated by Central Drugs Standard Control Organisation (CDSCO). Price offerings must comply with the Maximum Retail Price (MRP) or other price regulations. Non-compliance with these legal provisions can lead to disqualification, so vendors must ensure full adherence before submission.

Q9: How can small businesses leverage the government’s procurement policies for this AED tender?
Small businesses that have Udyam registration are eligible for purchase preferences and exemption benefits, making them competitive bidders. They can also quote within the prescribed margin and aim to secure a portion of the total supply through the purchase preference scheme. Participating in this tender provides a platform to expand business within the government procurement space, especially in high-priority sectors like defense medical supplies.

Q10: What steps should vendors follow to ensure successful registration and bidding on the GeM portal for this tender?
Vendors need to complete their GeM profile registration with valid business credentials, upload necessary certifications, and verify product compliance. It is critical to regularly update the profile and certifications to stay eligible for government tenders. For expert assistance, visit https://tenderai.in/services/gem-profile-registration. Once registered, vendors can access tender details, upload required documents, and submit competitive bids efficiently.

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