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Tahasil Office Belpara IT Equipment Tender Balangir Odisha Multifunction Machine All-in-One PC & Laptops 2025

Bid Publish Date

21-Nov-2025, 6:57 pm

Bid End Date

01-Dec-2025, 7:00 pm

Bid Opening Date

01-Dec-2025, 7:30 pm

Location

BALANGIR , ODISHA

Progress

Issue21-Nov-2025, 6:57 pm
AwardPending
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Quantity

4

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Categories 2

LAPTOP MACHINE

Tender Overview

The Tahasil Office Belpara under the Revenue and Disaster Management Department Odisha invites bids for procurement of IT equipment including Multifunction Machine MFM (V2), All in One PC (V2), and Entry/Mid Level Laptops under Balangir, Odisha. The tender references a flexible quantity clause allowing up to 25% variation and contract delivery coordination based on the original and extended delivery periods. Bidders must meet mandatory certifications, including ISO 9001, vendor assessment, and Odisha DIC registration, with additional OEM/ISV documentation. The process prioritizes OEM presence in India for imported products and ensures compliance with state procurement preferences for MSE bidders. Unique scope rests on integrated IT devices for district-level government operations with emphasis on after-sales support and certification compliance.

Key Specifications

  • Product names: Multifunction Machine MFM (V2), All in One PC (V2), Entry and Mid Level Laptop

  • Quantities: up to 25% quantity variation allowed

  • Standards: ISO 9001 certification required

  • Documentation: vendor assessment, Odisha DIC, EOL certificate, antivirus authorization

  • Manufacturer requirements: OEM must have registered office in India for after-sales service if imported

  • MSME reservation: eligibility requires Udyam Registration and OEM eligibility

Terms & Conditions

  • Key Term 1: Option clause allows ±25% quantity and extended delivery calculations

  • Key Term 2: ISO 9001 certification mandatory for bidder or OEM

  • Key Term 3: Indian OEM/registered after-sales requirement for imported products

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms linked to delivery milestones and installation

Delivery Schedule

Delivery starts from the last date of original delivery order; option clause can extend delivery period with calculated time based on increased quantity

Penalties/Liquidated Damages

Not specified; implied reliance on standard procurement penalties for delay may apply

Bidder Eligibility

  • Must be the OEM/manufacturer of offered IT equipment to avail MSME state reservation

  • Must hold valid Udyam Registration for MSME participation from the state

  • Must provide ISO 9001 certification and vendor assessment documents

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Vendor assessment report

4

Odisha DIC registered certificate

5

ISO 9001 certificate (Bidder or OEM)

6

Compliance sheet (with seal and sign)

7

EOL certificate

8

OEM authorization / brand certificate

9

Trade license

10

Antivirus authorization certificate

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for IT equipment tender in Balangir Odisha 2025?

Bidders must submit GST, PAN, vendor assessment, Odisha DIC registration, ISO 9001 certificate, compliance sheet, EOL certificate, OEM authorizations, and antivirus authorization. Ensure the OEM is registered in India for imported items and that you meet MSME state reservation via Udyam Registration.

What documents are required for the Belpara IT procurement bid in Odisha?

Required documents include GST certificate, PAN card, vendor assessment report, Odisha DIC certificate, ISO 9001 certificate, OEM authorization, trade license, EOL certificate, antivirus authorization, and compliance sheet signed by company manager.

What are the technical specifications for the MFM and All in One PC?

Tender specifies product names as Multifunction Machine MFM (V2) and All in One PC (V2); exact models aren't listed. Emphasizes ISO 9001 certification and vendor assessment; ensure devices meet standard IT performance criteria and compatibility with government software.

What is the delivery timeline for Belpara IT equipment tender?

Delivery period begins from the last date of the original delivery order; option clause allows up to 25% quantity changes with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Are MSMEs eligible for the Odisha IT procurement in Belpara?

Yes, procurement reserves for Micro and Small Enterprises with valid Udyam Registration; bidder must be the OEM/manufacturer of offered product and credentials verified online; traders are excluded from public procurement for MSME goods.

What certifications are mandatory for bid submission in Odisha IT tender?

Mandatory certifications include ISO 9001 (bidder or OEM), vendor assessment, Odisha DIC registration, EOL certificate, and antivirus authorization; imported equipment requires Indian registered office for after-sales service.

How does the option clause affect delivery during the contract?

If quantity changes up to 25%, the delivery period adjusts; additional time equals (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extended duration may apply within contracted rates.

What is the role of ODISHA DIC in the bid process?

Odisha DIC registration is mandatory; bidders must upload the DIC certificate as part of bid submission, ensuring local enterprise credentials and compliance with state procurement regulations.

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