Indian Army Department Of Military Affairs Office Stationery Tender 2026 India ISO 9001 Compliance

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an office stationery procurement covering a broad list of 42 items including paper cutters, re-sticky notes in multiple sizes, pencils, erasers, drafting supplies, binders, and writing accessories. The estimated value and EMD are not disclosed in the public data, but the scope encompasses 42 distinct stock-keeping units with varied categories such as paper products, writing tools, and display materials. A notable differentiator is the option clause allowing quantity adjustments up to 25% during contract execution, with delivery timelines linked to the original delivery schedule. The tender emphasizes OEM considerations, ISO 9001 certification, and mandatory material test certificates for acceptance. Unique terms include extended delivery time calculations and requirement for in-country after-sales support for imported items.

Technical Specifications & Requirements

• 42 item BOQ across stationery and office supplies (e.g., paper shreds, drafting pads, tag materials, markers, pencils, erasers, file ledgers).
• ISO 9001 certification required for bidder or OEM; material test certificates to accompany supply.
• Imported products must have an Indian registered office for after-sales service (OEM authorization evidence required).
• Material Test Certificate to be provided; buyer lab results prevail for acceptance.
• Generic option clause permits +/-25% quantity adjustment during contract and currency of contract with minimum 30 days added time when extended.
• Delivery period starts from the last date of the original delivery order; extension rules defined in the option clause.
• Non-disclosure of EMD/estimated value; emphasis on certificates and financial standing to avoid rejection.

Terms, Conditions & Eligibility

• EMD/financial standing: bidder must not be in liquidation or court receivership; an undertaking to this effect is required.
• ISO 9001 certification mandatory for bidder or OEM; OEM must have registered Indian office for after-sales service for imported items.
• Material Test Certificate required with supply; lab results are sole criteria for acceptance.
• Bidder must upload all certificates/documents sought in Bid document, ATC, and Corrigendum; non-submission leads to rejection.
• The terms place responsibility on the bidder to comply with the option clause for quantity variation and delivery extensions; bidders must adhere to delivery calculations and minimum 30-day baselines.