Monthly Basis Cab & Taxi Hiring Services - SUV; 3000 Km x 364 hours; Outstation 24*7
Southern Railway
Posted:
27 May 2025
Closed:
7 June 2025
GEM
GEM
North East Centre For Technology Application And Reach (NECTAR) Mech/Transport Services Tender Meghalaya & NE States 4x4 SUV Vehicle Hire 2026
Bid Publish Date
06-Jul-2026, 10:05 am
Bid End Date
16-Jul-2026, 11:00 am
Location
Progress
Issue06-Jul-2026, 10:05 am
Corrigendum06-Jul-2026
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
1
Tender Overview
NECTAR, operating under the Department of Science and Technology, seeks a monthly cab & taxi hire service using Mahindra Bolero/Scorpio (4x4) for Meghalaya and other North East states. The contract covers 3000 Km and 364 hours with 24x7 outstation support. Vehicles must be commercial, NE region permitted, display a Government duty sign, and be maintained with emergency gear. Key differentiators include strict driver experience requirements and replacement timelines to minimize downtime.
Technical Specifications & Requirements
- Vehicle type: Mahindra Bolero / Mahindra Scorpio (4x4), commercial use
- Regions: Meghalaya and other North East states; NE permits mandatory
- Equipment & safety: serviceable spare wheel, jack, wheel spanner, tow rope, torch, tool kit, puncture kit, reflective triangles; annual safety compliance
- Replacement: within 2 hours in Shillong/Guwahati; within 6 hours elsewhere; night duty exclusion after 9 PM
- Signage: vehicle must display “On Govt of India duty”
- Documentation: RC, Insurance, permits and all relevant documents carried at all times
- Driver criteria: minimum 3 years' experience, at least 2 years in hilly/NE remote areas
- Serviceability: 24x7 outstation availability; office of service provider must be in consignee’s state
- ATC/ATC compliance: penalties for non-compliance as per contract terms
Terms, Conditions & Eligibility
- EMD/Financial: bid must comply with standard EMD requirements; bidders must not be in liquidation or bankruptcy; provide undertaking
- Office location: service provider office in the NE state of the consignee
- Documentation: upload all required certificates and documents; address ATC requirements
- Acceptance & deployment: contract acceptance triggers deployment obligations; deviations may incur penalties
- Night duty terms: night duty allowance not paid for breakdown after 9 PM
- Signage & compliance: ensure proper government-duty signage and regulatory compliance throughout the contract
Key Specifications
-
Vehicle category: 4x4 SUV (Mahindra Bolero or Scorpio)
-
Region: Meghalaya and other North East states with NE permits
-
Safety equipment: spare wheel, jack, wheel spanner, tow rope, torch, tool kit, puncture kit, reflective triangles
-
Maintenance: regular sanitization and adherence to Government of India rules
-
Replacement timelines: 2 hours (Shillong/Guwahati), 6 hours (other NE locations)
-
Signage: display 'On Govt of India duty' on each vehicle
-
Driver requirement: min 3 years experience, 2 years in NE hilly/remote areas
-
Documentation: carry RC, Insurance, permits, and other documents at all times
Terms & Conditions
-
Emergency/penalty framework for non-compliance with equipment and signage
-
Office presence requirement of the service provider within the consignee's state
-
Driver experience and NE region permit compliance as eligibility cornerstones
Important Clauses
Payment Terms
Not provided in data; standard tender terms apply per ATC with 50% quantity/contract duration flexibility
Delivery Schedule
24x7 outstation service; replacement within 2 hours (Shillong/Guwahati) or 6 hours elsewhere; night duty terms apply after 9 PM
Penalties/Liquidated Damages
Penalties for failure to maintain equipment and for non-compliance with NE permits and signage as per contract
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; provide an undertaking
-
NE region commercial vehicle with valid NE permits
-
Minimum 3 years driver experience; 2 years in NE hilly/remote areas
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - SUV; 3000 Km x 364 hours; Outstation 24*7
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
East Khasi Hills
Delivery Pincodes
793001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gavin Vandroff Siangshai | 793001,North East Centre for Technology Application & Reach (NECTAR), Survey of India Campus, Bonnie Brae Estate, Barik Point, Shillong | East Khasi Hills | Meghalaya | 793001 | 1 | - | Estimated number of outstation nights per month per vehicle : 20 Duration in Months for which service is required : 12 |
Authority Records
MINISTRY OF SCIENCE AND TECHNOLOGYSCIENCE AND TECHNOLOGY DEPARTMENT
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Documents 3
GeM-Bidding-9533117.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar NE/Meghalaya transport contracts
4
Financial statements and proof of financial stability
5
EMD/Security deposit payment proof
6
Technical bid documents showing vehicle model (4x4 SUV) and compliance
7
OEM authorizations for Mahindra Bolero/Scorpio (if required)
8
Driver experience certifications and NHET/NE region permits (if applicable)
9
Vehicle registration certificates (RC) and insurance
10
Proof of NE region permits and government duty signage compliance
Corrigendum Updates
2 Updates
#1
06-Jul-2026 Update
#2
06-Jul-2026 Update
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for NE transport service tender in Meghalaya 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and technical documentation showing 4x4 SUV capability (Mahindra Bolero/Scorpio). Ensure NE region permits, government duty signage, and driver experience criteria (3 years, 2 NE hill years). Replacement timelines and service availability must be demonstrated.
What documents are required for NE cab hire procurement in 2026?
Submit GST registration, PAN, company financials, EM D proof, vehicle RC, insurance, NE permits, OEM authorization if applicable, driver certificates, and proof of NE office location; ensure all documents align with ATC terms and bidder eligibility.
What are the vehicle specification requirements for NE transport contract?
Vehicles must be 4x4 Mahindra Bolero or Scorpio, commercial type, equipped with essential safety gear, NE region permits, and clearly display government duty signage; replacement timelines apply for breakdowns within Shillong/Guwahati or other NE locations.
When is replacement time for NE region vehicles during breakdowns?
The contract requires replacement within 2 hours in Shillong/Guwahati and within 6 hours at any other NE location; after 9 PM, night duty allowance is not paid.
What are driver experience requirements for NE cab procurement?
Drivers must have a minimum of 3 years total experience, with at least 2 years in hilly or remote North East areas; this is essential for eligibility and successful bid evaluation.
What signage and safety equipment must NE vehicles carry?
Each vehicle must display On Govt of India duty signage; carry serviceable spare wheel, jack, wheel spanner, tow rope, torch, basic tool kit, puncture kit, and reflective triangles; equipment must be maintained in working condition.
What are NE permit requirements for vehicle participation?
Vehicles must hold valid North East region permits and be compliant with regional government transport guidelines; this ensures legality for 24x7 outstation service across NE states.
What is the scope of service for this NE cab tender in 2026?
Scope covers monthly cab hire for a combined 3000 Km and 364 hours with 24x7 outstation support; vehicles must be NE permitted, 4x4 SUVs, and supported by a local NE-based service provider office.
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Documents 3
GeM-Bidding-9533117.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS