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Invitation to Bid - Custom Bid for Services - Transportation work of 12 nos iron cages containing 28 and half Tonnes CI in NAGPUR, MAHARASHTRA

Bid Publish Date

20-Nov-2025, 4:02 pm

Bid End Date

01-Dec-2025, 4:00 pm

Value

₹4,52,760

Location

NAGPUR , MAHARASHTRA

Progress

Issue20-Nov-2025, 4:02 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 6

TRANSPORTATION SERVICES WEIGHTS DERBY SHOE TRANSITION METALS TRANSPORTATION WORK

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited). Service: Transportation of 12 iron cages containing 28.5 tonnes CI weights (20 kg each) over a 140 km route across Umrer Area mines, using a trailer truck. Schedule & scope: 7 days per quarter, with trips conducted to multiple mines; estimated contract value around ₹4,52,760. Location: Nagpur, Maharashtra 440001. Key differentiator: directional quarterly transport across multiple mines under single service contract with 25% quantity/duration flexibility at issue and post-issue. Unique aspects: SLA-linked eligibility and extensive eligibility checklist in NIT terms.

Technical Specifications & Requirements

  • Item/service: Transportation of heavy CI weights (28.5 tonnes total) in 12 iron cages via trailer truck.
  • Distance/coverage: ~140 km per quarter, through different WCL Umrer Area mines.
  • Duration: 7 days per quarter; renewal/extension governed by option clause up to 25%.
  • Performance & compliance: In-scope with service-level agreement; no BOQ items; no explicit material specs beyond transport of cages/weights.
  • Documentation/EMD: EMD not specified; detailed bidder eligibility form and Make in India declaration required as per NIT.
  • Standards: Not specified in specifications; bidders must adhere to the NIT terms and internal SLAs for transport services.

Terms, Conditions & Eligibility

  • Option Clause: Contractor must accept revised quantity/duration up to 25% at contract issue and post-issuance.
  • Excess Settlement: Allows additional charges up to a specified percentage of item-level total; must declare applicability during invoice creation.
  • Bidder documents: Include PAN, GST status, submission confirmation, legal status documents, make in India declaration, CMPF/EPF status, and Annexures per NIT.
  • Submission format: Single PDF per eligibility criterion; additional docs may be appended to same file.
  • SLAs/ATCs: Refer to Service Level Agreement for detailed NIT terms.
  • EMD/Payment: Not specified in data; payment terms and security deposit require confirmation in the NIT terms.

Key Specifications

  • 12 iron cages transport; total weight 28.5 tonnes; 20 kg per weight unit

  • Trailer truck required for 140 km per quarter

  • 7-day service window per quarter

  • Eligible bidders must accept 25% quantity/duration variation

Terms & Conditions

  • Option Clause allows +/-25% quantity/duration changes

  • Excess settlement enables additional invoicing up to a percentage

  • Strict eligibility documents and Make in India declarations required

Bidder Eligibility

  • PAN card

  • GST registration

  • Bid Submission Confirmation Sheet

  • Legal status document (proprietor/partners/Company MOA)

  • Make in India declaration

  • CMPF/EPF registration status

  • NIT Annexures

Documents 9

GeM-Bidding-8611287.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN card

2

GST Status

3

Bid Submission Confirmation Sheet

4

Legal Status proof (proprietorship/partnership/INC)

5

Make in India declaration

6

CMPF/EPF registration

7

Annexures as per NIT

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the transport tender in Nagpur 2025 for iron cages?

Bidders must submit PAN, GST status, Bid Submission Confirmation Sheet, and legal status documents. Include Make in India declaration and CMPF/EPF proofs; attach Annexures as per NIT and ensure a single PDF per eligibility criterion. Ensure compliance with SLA terms and option clause up to 25%.

What are the eligibility criteria for WCL Umrer Area transport bid?

Eligibility requires PAN, GST status, legal status documents, Make in India declaration, and CMPF/EPF registration. Bidder must provide experience in moving heavy loads, and submit NIT Annexures; ensure vendor meets Make in India and EPC guidelines. Attach Bid Submission Confirmation Sheet.

Which documents are required for transporter bidding in Nagpur transport tender?

Required documents include PAN, GST status, Bid Submission Confirmation Sheet, legal status proof, Make in India declaration, CMPF/EPF registration, and Annexures per NIT. Use a single PDF per criterion; upload supporting documents for eligibility criteria as applicable.

What are the delivery and distance specifications for the transport service?

The service covers 12 iron cages totaling 28.5 tonnes, with 20 kg per weight unit, transported over ~140 km per quarter across Umrer Area mines using a trailer truck; delivery window is 7 days per quarter; SLA governs performance.

What are the payment and cost terms for the transport contract?

Excess settlement is allowed up to a defined percentage with documentation; exact percentage is in the NIT SLA. EMD details are not disclosed here; bidders should refer to the NIT for payment terms and security deposit requirements.

What standards or certifications are required for the transport tender?

No explicit transport-specific standards listed in data; bidders must comply with NIT SLA and Make in India declarations. Ensure GST compliance, PAN accuracy, and valid EPF/CMPF registration; adherence to internal SLA terms is mandatory.

When is the quarter-wise transport schedule expected to run?

Contracts run quarterly with 7-day deployment windows. Each quarter involves transport across 140 km routes in Umrer Area; quantity/duration adjustments permitted up to 25% at contract issue and thereafter.

What is the maximum quantity adjustment allowed in this tender?

The contract allows a maximum of 25% adjustment in contract quantity or duration at the time of issue, and the same limit applies post-issuance; bidders must accept revised terms accordingly.