GEM

Ap Postal Circle Department Of Posts Desktop Computer Tender 2025 – Entry/Mid Level PC Supply, India with IS0 Standards

Bid Publish Date

28-Nov-2025, 11:36 am

Bid End Date

12-Dec-2025, 12:00 pm

EMD

₹23,480

Location

SPSR NELLORE , ANDHRA PRADESH

Progress

Issue28-Nov-2025, 11:36 am
AwardPending
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Quantity

40

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover requirement: minimum average annual turnover for last 3 years as per bid document
  • • EMD amount: ₹23,480
  • • Quantity variation clause: ±25% during/after contract with calculated delivery extension
  • • GeM IP address monitoring; duplicate IPs may lead to rejection
  • • GST handling: bidder responsible; reimbursement as per actuals or applicable rates
  • • Scope includes Supply, Installation, Testing and Commissioning of desktop computers
  • • Imported products require OEM authorization or confirmed seller eligibility

Tender Overview

The procurement is led by Ap Postal Circle Department Of Posts for Entry and Mid Level Desktop Computers (Q2), with an EMD of ₹23,480. The contract covers Supply, Installation, Testing and Commissioning of the specified desktop computers, in addition to related services. Although the BOQ shows zero items, the scope explicitly includes delivery, installation, and commissioning, under a framework that permits scope expansion. The terms emphasize compliance with GST rules and a bidder integrity clause, while the option clause allows a ±25% quantity variation at contract placement and during currency. The procurement supports capacity-building for postal operations, leveraging OEM turnover compliance and delivery flexibility. This tender is positioned in a competitive governmental procurement channel, requiring technical and financial due diligence.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of desktop computers.
  • EMD: ₹23,480.
  • GST: Bidders to check applicable GST; reimbursement as per actuals or prevailing rates, capped to quoted GST percentage.
  • Delivery/Contract Extension: Option to increase/decrease quantity up to ±25%; delivery period calculated from last delivery order date with a minimum of 30 days, extendable to original delivery period.
  • ATC/Compliance: IP address monitoring by GeM; bids from matching IP addresses may be rejected; bidder to upload an anti-liquidity undertaking and financial standing proof.
  • Turnover: OEM must meet minimum average annual turnover for the last 3 years as specified in the bid document; audited statements or CA certificate required.
  • Export/Import: Imported products require OEM/Authorized Seller authentication.
  • Category: Government procurement for desktop computers under the Department of Posts framework.

Terms, Conditions & Eligibility

  • EMD: ₹23,480 to be submitted as specified (DD/online per GeM rules).
  • Turnover: OEM must meet minimum average annual turnover for the last 3 years; documentary evidence required.
  • Delivery: Delivery period to commence after order; option clause enables quantity adjustments within 25% during and after contract, with time extensions derived from the formula.
  • GST: Bidders responsible for GST; reimbursement as per actuals or capped rate.
  • Anti-Competition: Bids with identical IP sources may be rejected; ensure unique IP usage.
  • Commercial Scope: Supply, Installation, Testing and Commissioning included in bid price.
  • Eligibility: Bidder must not be under liquidation or similar proceedings; provide undertaking.
  • Warranty/Support: Not explicitly stated; ensure post-sale support aligns with standard government IT equipment norms.

Key Specifications

  • Product category: Entry and Mid Level Desktop Computers (Q2)

  • Scope: Supply, Installation, Testing and Commissioning

  • EMD: ₹23,480

  • GST: Applicable rates as per government norms; reimbursement rules apply

  • Delivery/extension: ±25% quantity control; minimum 30 days extension rule

  • GeM anti-IP-sharing clause; unique bid IP required

  • Turnover: OEM to meet minimum average turnover for last 3 years

  • Imported products: OEM authorization required

Terms & Conditions

  • EMD must be submitted with bid; ₹23,480 specified

  • Quantity may vary by ±25% during contract; delivery extension rules defined

  • GST responsibility on bidder; reimbursement as per actuals or quoted rate

  • GeM IP tracking may disqualify bids with shared IPs

  • OEM turnover proof required; audited statements or CA certificate

Important Clauses

Payment Terms

GST handling by bidder; payment terms aligned to government procurement norms; EMD to be submitted with bid

Delivery Schedule

Delivery period starts after original delivery order; extension rules apply with minimum 30 days; 25% quantity variation allowed

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with standard GeM terms and post-delivery support

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • OEM must have required turnover for last 3 years

  • Authorized to supply imported desktop PCs (OEM/Authorized Seller)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing OEM turnover

4

Experience certificates for similar desktop computer supply projects

5

OEM authorization letter (for imported components) or Authorized Seller confirmation

6

Anti-liquidity/financial standing undertaking

7

Technical compliance certificates (if any) related to desktop PCs

8

Bid security/EMD submission document for ₹23,480

9

Tax invoices and GST compliance statements for prior engagements

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for desktop computer tender in AP Postal Circle?

Bidders must submit GST registration, PAN, EMD ₹23,480, and turnover evidence for the OEM for the last 3 years. Include OEM authorization for imported PCs, anti-liquidity undertaking, andGeM IP compliance. The scope covers supply, installation, testing and commissioning of desktops.

What documents are required for desktop tender participation in AP Postal Circle?

Required: GST certificate, PAN, audited turnover proofs, experience certificates for similar desk top procurements, OEM authorization, EMD submission, anti-liquidity undertaking, and technical compliance certificates. Include post-delivery warranty/support terms if available.

What is the EMD amount and its payment method for this bid?

EMD is ₹23,480. Submit via online GeM payment or Demand Draft as per GeM guidelines. Ensure EMD is valid through evaluation period; failure to provide may lead to bid rejection.

What are the delivery terms and quantity variation for this desktop tender?

Quantity can vary by ±25% from the bid quantity at contract placement and during the currency. Delivery period starts after the last delivery order date; minimum extension is 30 days and can extend to original delivery period per option clause.

Which standards or certifications are required for imported desktop PCs?

Imported PCs require OEM authorization or an Authorized Seller acknowledgment. Ensure compliance with applicable GST and vendor certification standards; ISI/ISO standards if specified in bid document should be verified.

What are the GST rules and reimbursement norms for this procurement?

GST is the bidder's responsibility; reimbursement is as per actuals or the quoted GST rate, capped at the applicable percentage. Verify the GST rate with current government norms and ensure proper invoicing.

What qualifies as eligible turnover for the OEM in this tender?

The OEM must show minimum average annual turnover for the last 3 years as specified in the bid document; provide certified audited balance sheets or CA certificate indicating turnover details for the relevant period.

How to ensure GeM IP policy compliance during bid submission?

Bidders must avoid matching IP addresses with others; IP-based checks are performed. Ensure a unique submission origin and include an undertaking against IP sharing to prevent disqualification.

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