Local Self Government Department Kerala Laptop Procurement 15.6/14” Intel Core i3 13th Gen Windows 11 Pro 3-year OEM Warranty 2026
N/a
THRISSUR, KERALA
Posted:
22 January 2026
Closed:
2 February 2026
GEM
GEM
Local Self Government Department Kerala Laptop Procurement 2026 - OEM New Entry/Mid Level Notebooks with 3-Year Warranty & ISI/AAA compliant specs
Bid Publish Date
26-Feb-2026, 5:16 pm
Bid End Date
09-Mar-2026, 5:00 pm
Value
₹40,00,000
Location
ERNAKULAM , KERALA
Progress
Issue26-Feb-2026, 5:16 pm
AwardPending
Quantity
85
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • Vendor must be based in Kerala and provide GST proof as evidence of locality
- • Minimum vendor rating 4.6 on Gem platform; OEM/MAF required
- • Laptop package to include bag and mouse; warranty of 3 years
- • Prebid meeting mandatory; products must be demonstrated at bidding time
- • Service Centre requirement: Kerala location; 30-day setup if absent
- • Delivery for quantity adjustments allowed up to 25%; extended timeline rules
Categories
1
Tender Overview
- Organization: Local Self Government Department Kerala. - Product/service: Entry and Mid Level Laptop – Notebook procurement (Q2). - Estimated value: ₹4,000,000.00. - Location: Kerala, India (Kerala-based vendors required). - Scope: OEM laptops with factory pre-loaded OS, specified RAM, storage, processor, and display configurations; includes laptop bag and mouse; 3-year warranty mandatory. - Unique aspects: Prebid meeting compulsory; GST proof and 4.6+ seller rating required; OEM/authorized partner with MAF; on-site/off-site warranty as applicable; market survey may influence acceptance. - Deliverables: Laptops, basic installation, and accessories; review of specifications in BOQ needed for acceptance.
Technical Specifications & Requirements
- Product category: Laptop/Notebook; OS: Factory pre-loaded; Display: Diagonal size in cm specified in tender; RAM: specified in GB; Storage: capacity in GB; Processor details: Laptop type and processor number; Warranty: 3 years; - Accessories: Laptop bag and mouse included; - OEM requirement: Bidder must be OEM or Authorized Partner with MAF; - Service: Functional service centre in Kerala state; establish within 30 days if not existing; payment upon documentary evidence of service setup; - Documentation: Serial number upload for verification; specification clearly mentioned in BOQ; prebid presentation of proposed products.
Terms, Conditions & Eligibility
- EMD: Noted in terms (if applicable, submit as per tender); - Delivery: Delivery timeline aligned with original delivery order; option to adjust quantity up to 25% with extended delivery period rules; - Service & Support: Kerala service centres required; on-site warranty may apply; - Bidder requirements: GST registration for native Kerala vendors; minimum seller rating 4.6; must upload MAF from OEM; prebid participation mandatory; - Warranty & penalties: 3-year warranty; supply includes basic installation; market survey may influence acceptance; - Documentation: PAN, GST, experience certificates, financial statements, EMD documentation, OEM authorization; non-compliance may lead to rejection.
Key Specifications
-
- Product category: Laptop/Notebook with factory pre-loaded OS
-
- RAM: specified in GB (e.g., 8GB/16GB variants to be confirmed in BOQ)
-
- Storage: capacity in GB (e.g., 256GB/512GB SSD or equivalent) as per BOQ
-
- Display: diagonal size in cm (exact size to be confirmed in BOQ)
-
- Processor: Laptop type and processor number as per BOQ
-
- Warranty: 3 years including hardware and basic installation
-
- Accessories: includes laptop bag and mouse
-
- Standards/Compliance: bidder must be OEM or authorized partner with MAF; GST proof; service centres in Kerala
-
- Delivery/Installation: price inclusive of supply and basic installation
Terms & Conditions
-
OEM/Authorized partner with MAF required; Kerala-based seller mandatory
-
Prebid meeting compulsory; serial numbers must be uploaded for specification verification
-
Warranty of 3 years; bag and mouse included; delivery terms allow up to 25% quantity fluctuation
Important Clauses
Payment Terms
Price quoted must be all-inclusive of supply and basic installation; payment conditional upon documentary evidence of service readiness where required
Delivery Schedule
Option to increase quantity by 25% during contract with proportional delivery period; minimum 30 days for extended delivery time; delivery starts from last date of original order
Penalties/Liquidated Damages
Details not fully specified in data; bidders should anticipate standard LD provisions tied to delivery delays and non-conformance per tender terms
Bidder Eligibility
-
Kerala-based seller with GST registration
-
Minimum vendor rating 4.6 on Gem platform
-
OEM or Authorized partner with Manufacturer Authorization Form (MAF) submitted
Documents 4
GeM-Bidding-9051747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Local Self Government Kerala Laptop Procurement 14" Intel Core i3 13th Gen Windows 11 Pro 3Y Onsite Warranty 2026
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply
4
Financial statements / turnover documentation
5
EMD submission document (as applicable)
6
Technical bid documents detailing specifications
7
OEM Manufacturer Authorization (MAF) or Authorized Partner authorization
8
Proof of Functional Service Centre in Kerala or arrangements within 30 days
Frequently Asked Questions
How to bid for the laptop tender in Kerala government 2026?
Bidders must be OEM or Authorized partners with MAF, provide GST proof, and meet a 4.6+ seller rating. Submit PAN, financials, experience certificates, EMD, and technical bid. Prebid meeting is mandatory; ensure serial numbers are uploaded for verification. Include 3-year warranty and bag/mouse in the offer.
What documents are required for Kerala laptop tender submission 2026?
Submit GST certificate, PAN card, annual turnover/financial statements, experience certificates for similar supply, EMD documents, OEM authorization, technical bid detailing OS, RAM, storage, display, processor, and warranty, plus proof of Kerala service centre or plan to establish within 30 days.
What are the technical specifications expected for laptops in this tender?
Laptops must include factory pre-loaded OS, required RAM (as per BOQ), storage capacity (GB), display size in cm, processor type/number, and 3-year warranty. The BOQ will specify exact RAM and storage variants and display diagonal; ensure BIS/IS standards if indicated.
When is the bid submission deadline for the Kerala laptop contract?
Deadline details are not provided in the data; bidders should monitor GeM updates and ensure submission ahead of the prebid meeting. Verify latest schedule on the GeM portal and confirm vendor registration before the event.
What are the delivery terms for quantity adjustments in this Kerala tender?
The purchaser may increase or decrease quantity up to 25% at contract time and during currency, with delivery duration calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days, and potential extension up to the original period.
What warranty and accessories are required for the laptops in this bid?
A 3-year warranty is mandatory; each laptop must be supplied with a laptop bag and a mouse. The price must include basic installation and support; service centre must be established in Kerala if not already present, with documentary evidence required for payment release.
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Documents 4
GeM-Bidding-9051747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS