Local Self Government Department Kerala Laptop Procurement 15.6/14” Intel Core i3 13th Gen Windows 11 Pro 3-year OEM Warranty 2026
N/a
THRISSUR, KERALA
Posted:
22 January 2026
Closed:
2 February 2026
GEM
GEM
Deputy Director Of Panchayat Laptop Procurement Tender Entry/Mid Level Notebook 2026 - IS 550/Factory OS Preload 64GB+ RAM
Progress
Issue21-Feb-2026, 1:06 pm
AwardPending
Quantity
5
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special conditions: 25% quantity variation rights; extended delivery period formula
- • Important eligibility criteria: Not specified; bidders should assume standard government vendor eligibility
- • Warranty/AMC requirements: Not specified; assume standard manufacturer warranty
- • Penalty/Performance bond: Not specified; standard contract terms likely apply
- • Delivery/Installation: Delivery period rules apply; option clause governs quantity and timing
- • Notable clause: Factory pre-loaded OS requirement; typical government procurement expectations
Categories
1
Tender Overview
Organization: Deputy Director Of Panchayat; Product: Entry and Mid Level Laptop - Notebook; Category: Laptop/Notebook procurement; Location: not specified; Estimated Value: not disclosed; EMD: not disclosed. The tender aims to equip panchayat offices with standard laptops featuring factory pre-loaded OS, configurable RAM and storage, and typical display specs. The contract includes a formal option clause enabling quantity adjustments up to 25% during and after award, with delivery timelines governed by the original and extended periods. Bidders should prepare for bulk delivery under government pricing and standard warranty expectations.
Technical Specifications & Requirements
- Laptop Type: Entry and Mid Level Laptop - Notebook
- Processor Number / Type: Not specified in data; bidders should provide common mid-range processors meeting typical government specs
- Operating System: Factory Pre-Loaded OS
- RAM Size: Not specified; respond with configurable memory options (e.g., 8GB/16GB)
- Display Size: Diagonal in cm not specified; offer standard 14-15.6 inch equivalents
- Storage Capacity: Not specified; propose SSDS in ranges (256GB/512GB) with options
- Delivery and warranty terms implied via standard government LAP clauses; ensure OEM support alignment and compliance with public procurement norms.
Terms, Conditions & Eligibility
- Option Clause: Quantities may increase/decrease by up to 25% at contract placement and during currency at contracted rates
- Delivery period adjustments computed as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Bidders must comply with these option-based delivery provisions and provide clear MOUs for quantities and delivery sequencing
- Ensure compliance with public procurement requirements and standard warranty expectations for laptops
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook
-
Quantity/Scope: Not disclosed; anticipate bulk government supply
-
EMD/Estimate: Not disclosed in data; prepare per buyer instructions
-
Experience: Prior laptop supply experience advisable
-
Quality/Compliance: Factory pre-loaded OS; standard warranty
-
Delivery: 25% quantity variation allowed; delivery period rules apply
Terms & Conditions
-
Quantity may be increased or decreased by up to 25% at contract placement and during currency
-
Delivery period adjustments use (Additional quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
-
Factory pre-loaded OS required; ensure OEM/authorization and warranty terms
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms and ensure invoicing aligned to delivery milestones
Delivery Schedule
Delivery periods governed by original plus extended periods; option quantity changes may extend delivery timeline
Penalties/Liquidated Damages
Not detailed; bidders should assume standard LD provisions for schedule slippage in government tenders
Bidder Eligibility
-
Experience in supplying government laptops or similar IT equipment
-
Valid GST registration and PAN
-
Financial capacity to handle bulk laptop procurement
-
OEM authorization or manufacturer confirmation for laptop supply
Documents 5
GeM-Bidding-9024046.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Local Self Government Department Kerala Laptop Procurement 2026 in Kerala ISO Certified IS 550 Compatible
N/a
THRISSUR, KERALA
Posted:
24 January 2026
Closed:
3 February 2026
GEM
Entry and Mid Level Laptop - Notebook,Entry and Mid Level Laptop - Notebook
N/a
ALAPPUZHA, KERALA
Posted:
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Closed:
21 February 2026
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Shoranur Municipality Laptop Procurement Kerala ISO Core i5 8GB RAM 512GB SSD 2026
Shoranur Municipality
PALAKKAD, KERALA
Posted:
12 February 2026
Closed:
23 February 2026
GEM
Local Self Government Kerala Laptop Procurement 14" Intel Core i3 13th Gen Windows 11 Pro 3Y Onsite Warranty 2026
N/a
THIRUVANANTHAPURAM, KERALA
Posted:
13 February 2026
Closed:
23 February 2026
GEM
Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar laptop supply contracts
4
Financial statements proving turnover and capability
5
EMD submission proof (amount not specified in data; bidders should prepare as per tender terms)
6
Technical bid documents detailing OS, RAM, storage, display specs, and warranty
7
OEM authorization letters or manufacturer confirmations for laptop supply
8
Any other documents specified in Terms and Conditions of the buyer
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the Panchayat laptop procurement tender 2026
Bidders should submit GST, PAN, experience certificates, financial statements, and OEM authorizations as part of the bid. Ensure factory pre-loaded OS compliance, specify RAM/storage configurations, and provide delivery plan for bulk laptop supply within the 25% option clause. Include warranty terms and payment terms per tender norms.
What documents are required for the Deputy Director Of Panchayat laptop bid
Required documents include GST registration, PAN, experience certificates for similar laptop supply, financial statements, EMD proof, technical bid detailing OS and storage, OEM authorization letters, and any other tender-specific documents. Prepare a complete submission package to avoid disqualification.
What are the technical specifications expected for laptops in this tender
Laptops must be entry to mid-level with factory pre-loaded OS. RAM and storage are to be specified by bidders (e.g., 8GB/16GB RAM, 256GB/512GB storage). Display size and processor type should align with government norms; ensure OEM support and warranty commitments.
When is the delivery deadline for the Panchayat laptops 2026 tender
Delivery timing follows the original delivery period with possible extension via the option clause. If quantity increases, the extended time uses (additional quantity ÷ original quantity) × original period, with a minimum of 30 days. Ensure a clear delivery schedule in the bid.
What are the EMD and payment terms for the laptop procurement
EMD details are not disclosed in the data; bidders should prepare to submit an EMD as per standard government tender practice. Payment terms are not specified; anticipate milestone-based payments upon delivery with compliance checks and invoicing after installation and acceptance.
What warranty/AMC requirements apply to government laptop tenders
Warranty expectations are not explicitly stated; bidders should offer standard manufacturer warranty for laptops plus potential AMC options. Include service response times and replacement policies to ensure continuity of government operations.
How to demonstrate OEM authorization for laptops in this bid
Submit OEM authorization letters or manufacturer confirmations proving authorized resale and support. Include contact details, model range, and service capabilities. Ensure alignment with OS licensing requirements and factory pre-loaded software compliance.
What standards or certifications should be highlighted in the bid
Highlight OEM compliance and government procurement standards, including factory pre-loaded OS, compatibility with common enterprise configurations, and any relevant security or energy efficiency certifications. Provide clear mappings to model numbers and warranty coverage.
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Documents 5
GeM-Bidding-9024046.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS