GEM

Gujarat Metro Rail Corporation Limited Food & Beverage Tender Gandhinagar Gujarat 2025

Bid Publish Date

29-Nov-2025, 1:53 pm

Bid End Date

20-Dec-2025, 2:00 pm

EMD

₹1,00,000

Value

₹56,66,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue29-Nov-2025, 1:53 pm
AwardPending
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Quantity

468358

Category

Roasted Coffee Beans

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/sku categories: roasted coffee beans, premix coffee powder, premix tea powder, assorted tea bags, sugar cubes, Amul Shakti milk
  • • Delivery flexibility: ±25% quantity variation at contracted rates during and after award
  • • GST compliance: mandatory GST invoice and GST portal payment confirmation on GeM
  • • Minimum extension: 30 days if additional time is needed; delivery periods tied to original order date
  • • No explicit technical specifications; rely on BOQ/item descriptions and standard procurement terms

Categories 5

COFFEE AND TEA CAFFEINE BIRD AND FOWL FOOD PULSES SUGAR

Tender Overview

Gujarat Metro Rail Corporation Limited seeks supplier bids for a comprehensive supply of food & beverage items, including premix coffee powder, premix tea powder, tea bags in multiple flavors, sugar cubes, milk, and related staples. Estimated contract value is ₹56,66,000 with an EMD of ₹1,00,000. Location is Gandhinagar, Gujarat. The procurement encompasses multiple SKU categories such as roasted coffee beans, masala and plain tea bags (double chamber), green tea with honey lemon and lemon variants, white sugar cubes, Madhur sugar, and Amul Shakti milk, with delivery charges included. The scope allows quantity adjustments up to ±25%, at contracted rates, and delivery timing extends from the last date of original delivery order, with a minimum extension of 30 days. This tender emphasizes GST invoice submission on the GeM portal and adherence to GST payment confirmations.

Technical Specifications & Requirements

  • Total items: 11 SKUs across coffee, tea, sugar, and milk product lines.
  • Delivery terms: Delivery period adjustments per option clause; minimum 30 days extension; delivery to commence from the last date of the original order.
  • Pricing flexibility: Option clause permits ±25% quantity variation during contract and currency.
  • EMD: ₹100,000; value indicates moderate scope procurement for Gandhinagar-based operations.
  • GST compliance: Upload GST invoice and GST portal payment confirmation on GeM portal.
  • No explicit technical specs in the data; bidders should rely on item descriptions in the BOQ.

Terms, Conditions & Eligibility

  • Option clause allowing flexible quantity and extended delivery time with proportional adjustment.
  • GST invoicing requirement on GeM portal, with GST payment screenshot.
  • Readiness to submit all terms/scope prior to submission per ATC guidance.
  • No tender ID to be mentioned; compliance with buyer terms is mandatory.
  • Delivery schedule alignment with original and extended periods as applicable.

Key Specifications

  • Product categories include: roasted coffee beans, premix coffee powder, premix tea powder, tea bags (double chamber with various flavors), tea bags staple-less variants, green tea with honey lemon, green tea with lemon, white sugar cubes, Madhur sugar, Amul Shakti milk

  • Estimated contract value: ₹56,66,000; EMD: ₹1,00,000

  • Delivery terms: option clause permits ±25% quantity variation; delivery period extension minimum 30 days

  • GST compliance: upload GST invoice on GeM and GST payment screenshot

Terms & Conditions

  • Quantity variation allowed up to 25% over contract quantity

  • Delivery period extensions based on option clause with minimum 30 days

  • GST invoicing and GST portal payment confirmation are mandatory

Important Clauses

Payment Terms

Not specified beyond GST invoice requirement on GeM; bidders should anticipate standard GeM payment processing after delivery and verification

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extended time proportional to quantity variation, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should assume standard contract LDs for late delivery per GeM terms

Bidder Eligibility

  • Turnover evidence compatible with multi-SKU food & beverage supply

  • Experience in supplying similar items to large government or metro rail projects

  • GST registration and tax compliance readiness

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Roasted Coffee Beans Roasted Coffee Beans 1,428 1 kg bhoomi@1 730
2 Tea Bags Assam Staple less double chamber Tea Bags Assam Staple less double chamber 148,180 1 each sachet bhoomi@1 730
3 Tea Bags Masala double chamber Tea Bags Masala double chamber 137,520 1 each sachet bhoomi@1 730
4 TeaBags Staple less Cardamom double chamber TeaBags Staple less Cardamom double chamber 129,540 1 each sachet bhoomi@1 730
5 Green Tea Bags with Honey Lemon Staple less double chamber Green Tea Bags with Honey Lemon Staple less double chamber 12,320 1 each sachet bhoomi@1 730
6 Green Tea Bags with Lemon Staple less double chamber Green Tea Bags with Lemon Staple less double chamber 5,220 1 each sachet bhoomi@1 730
7 White Sugar Cubes In KG Popular Brand White Sugar Cubes In KG Popular Brand 54 1 packet of 1 kg bhoomi@1 730
8 Madhur Sugar in KG Madhur Sugar in KG 540 1 bag of 5 kg bhoomi@1 730
9 Amul Shakti Milk in LTR Including Delivery Charges Amul Shakti Milk in LTR Including Delivery Charges 32,644 1 ltr bhoomi@1 730
10 Premix Coffee powder Premix Coffee powder 456 1kg bhoomi@1 730
11 Premix Tea Powder Premix Tea Powder 456 1kg bhoomi@1 730

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Required Documents

1

GST Registration certificate

2

PAN card

3

Experience certificates for similar food & beverage supply

4

Financial statements or turnover proof

5

EMD submission receipt (₹100,000)

6

Technical bid documents showing product categories and SKUs

7

OEM authorizations (if applicable) for branded items

8

GST payment confirmation screenshots

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Gujarat Metro Rail beverage tender in Gandhinagar 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD of ₹1,00,000. Ensure GeM GST invoice uploads and GST payment proof. Adhere to the option clause for quantity adjustments up to 25% and deliver within the extended period with minimum 30 days.

What documents are required for food and beverage tender in Gandhinagar?

Submit GST registration and PAN, experience certificates, financial statements, EMD receipt, technical bid, OEM authorizations if applicable, and GST payment confirmation screenshots. Ensure items align with SKUs like premix coffee/tea, tea bags, sugar, milk, and related staples.

What are the delivery terms for the Gandhinagar beverage procurement?

Delivery starts from the last date of the original order. Quantity may vary ±25% at contracted rates. If extended, additional time is calculated as (increase/original quantity) × original delivery period, with a minimum of 30 days.

Which standards or certifications are required for beverage suppliers?

Data does not specify explicit standards; bidders should rely on generic GeM compliance and GST-related documentation, plus any OEM authorizations for branded items as applicable.

When is the EMD amount and how to submit it for this tender?

EMD is ₹1,00,000. Submit via demand draft or online as per GeM guidelines; ensure the amount is reflected in the bid to qualify for evaluation and consider timely GST invoice submission.

What items are included in the BoQ for this Gandhinagar tender?

The BoQ comprises 11 SKUs across roasted coffee beans, premix coffee tea powders, various double chamber tea bags, green tea variants, sugar cubes, Madhur sugar, and Amul Shakti milk, all including delivery charges.

What is the payment process for supply contracts under this tender?

Payment terms are aligned with GeM and delivery verification. Ensure GST invoice and payment confirmation are uploaded; contract payments follow delivery acceptance and verification per standard GeM processes.

How to verify eligibility for the Gandhinagar beverage tender 2025?

Eligibility requires prior similar supply experience, valid GST registration, PAN, and financial stability documentation. Provide turnover evidence and equipment/brand authorizations for branded items where applicable.

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