GEM

Indian Army Desktop Computers & Multifunction Machines Tender Patiala Punjab 2025 - Q2 Equipment Supply & After-Sales

Bid Publish Date

22-Nov-2025, 6:33 pm

Bid End Date

13-Dec-2025, 7:00 pm

Location

PATIALA , PUNJAB

Progress

Issue22-Nov-2025, 6:33 pm
AwardPending
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Quantity

5

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for India-based after-sales service
  • • 25% quantity variation rights during contract and delivery periods
  • • Scope includes SITC and operator training with statutory clearances
  • • MFM (V2) and Desktop Computers (Q2) as combined procurement categories
  • • Patiala, Punjab location with Indian Army departmental involvement
  • • No BOQ items disclosed; terms hinge on standard government tender clauses

Categories 1

MACHINE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for Entry and Mid Level Desktop Computers (Q2) and Multifunction Machines MFM (V2) (Q2) to be supplied at PATIALA, PUNJAB. The scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. The tender contemplates flexible quantities with a 25% option clause, and requires OEM or Authorized Seller with an India-based registered office for after-sales service. Unique aspects include a combined IT hardware and MFM offering under a single procurement frame with on-site deployment considerations.

Technical Specifications & Requirements

  • Scope of supply includes: Supply, Installation, Testing, Commissioning (SITC) and operator training
  • Product categories: Desktop Computers (Q2) and Multifunction Machines MFM (V2) (Q2)
  • Delivery/option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity
  • Delivery timing rule: Additional time calculation formula provided; minimum extension baseline is 30 days; extended periods may apply
  • OEM/Imported product rule: For imported items, OEM or Authorized Seller must have a registered office in India for after-sales service
  • Compliance: Scope to include any statutory clearances required for delivery and operation
  • No BOQ items available in current data; procurement focuses on IT hardware and MFMs under standard government terms

Terms, Conditions & Eligibility

  • Option clause allows quantity adjustments of up to 25% during both initial and extended delivery periods
  • OEM/Authorized Seller must provide evidence of a registered Indian office for after-sales service
  • Scope of supply includes SITC and operator training plus any applicable statutory clearances
  • Delivery periods and calculated extensions must follow the formula provided in terms
  • EMDequivalence and financial/eligibility proofs should align with standard government tender practices (not explicitly listed here) to qualify for bid submission

Key Specifications

  • Product/service names: Entry/Mid Level Desktop Computers (Q2), Multifunction Machines MFM (V2) (Q2)

  • Quantities: 25% variation allowed on bid/contract quantity

  • Estimated value: Not disclosed; procurement is at Q2 category scale

  • Standards/Certifications: Not specified in available data

  • Delivery/Installation: SITC + training; statutory clearances as required

  • Experience: Prior supply of similar IT hardware recommended; exact years not specified

Terms & Conditions

  • EMD amount not disclosed; follow standard bid submission protocols

  • Delivery period extensions calculated as (increased quantity / original quantity) × original delivery period

  • OEM/Authorized Seller must have India-based registered office for after-sales support

Important Clauses

Option Clause

Quantity may increase or decrease by up to 25% during contract; extended delivery period allowed with calculated time extensions

OEM/Importer

Imported products require OEM or Authorized Seller with India registration for after-sales service

Scope of Supply

Bid price must cover SITC of Goods, installation, testing, commissioning, operator training, and statutory clearances

Bidder Eligibility

  • Experience in supplying similar desktop computing and multifunction devices

  • Financial viability demonstrated by annual turnover or solvency evidence

  • Ability to provide Indian-based after-sales service via OEM/authorized entity

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar desktop computer/MFM supply

4

Financial statements or solvency certificates

5

EMD documentation (amount not disclosed in data) and payment terms

6

Technical bid documents confirming product specifications

7

OEM authorization letter or authorized seller certificate

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army Patiala desktop computers tender 2025?

Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documents, plus OEM authorization. Submit technical bids with desktop computer and MFM specifications, confirm SITC scope, and provide Indian-based after-sales service evidence per OEM rules. Ensure compliance with the 25% quantity option clause.

What documents are required for the Indian Army MFM bid in Punjab?

Required documents include GST registration, PAN card, experience certificates for similar devices, financial statements, EMD submission, technical compliance certificates, and OEM authorization. Also provide proof of Indian registration for after-sales support and any statutory clearance documents applicable.

What are the delivery terms for the Patiala procurement of IT hardware?

Delivery terms allow a 25% quantity variation and require SITC, installation, testing, commissioning, and operator training. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days extension, subject to contract conditions.

What OEM requirements apply to imported desktops in this tender?

Imported products must have an OEM or Authorized Seller with a registered office in India to provide after-sales service. Documentation confirming this India-based presence must be submitted with the bid, ensuring timely on-ground support.

What is the scope of supply for this Indian Army bid in Patiala?

Scope includes supply of Entry/Mid Level Desktop Computers (Q2) and Multifunction Machines MFM (V2) with SITC, operator training, and any required statutory clearances. The bid should cover all costs in the bid price, including installation and commissioning activities.

What are the key eligibility criteria for bidders in this tender?

Eligibility centers on prior experience supplying similar IT hardware, demonstrated financial stability, and the ability to provide Indian-based after-sales service via OEM authorization. Bidders should meet standard government criteria and provide relevant certificates and performance records.

How do quantity adjustments impact delivery for the Patiala tender?

The purchaser may adjust quantities by up to 25% during contract and extended delivery, with delivery extensions computed by the stated formula. Bidders should plan to accommodate variable orders and ensure scalable manufacturing and logistics readiness.

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