GEM

Panchayat And Rural Development Department Chhattisgarh Desktop Computer and Multifunction Printer Tender 2025

Bid Publish Date

28-Nov-2025, 3:44 pm

Bid End Date

08-Dec-2025, 9:00 pm

EMD

₹19,000

Progress

Issue28-Nov-2025, 3:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

52

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Tender Overview

The Chhattisgarh Panchayat And Rural Development Department seeks bids for entry and mid-level desktop computers and ** Multifunction Printer (MFM) devices** in a state-wide procurement drive. The project covers the supply, installation, testing and commissioning (SITC) with an estimated value not disclosed and an EMD of ₹19,000. The tender emphasizes device capabilities for printing, scanning, and connectivity, with emphasis on auto duplexing and paper handling. The procurement aims to equip district and panchayat offices with reliable, standards-compliant hardware under a single contract, enabling uniform IT infrastructure across the department. The option clause allows quantity variation up to ±25% of bid quantity, with delivery timelines anchored to the original delivery period and extended periods as described in the terms. This opportunity targets established bidders with capacity for SITC of office automation equipment under a government framework.

Technical Specifications & Requirements

  • Product categories: Entry/mid-level desktop computers; Multifunction Printer (MFM) version 2
  • Print/Scan capabilities: Printing speeds per ISO/IEC 24734 (A4 Mono/Colour, A3 Mono/Colour); auto duplexing; scanning with a defined maximum platen size; original document feeder; multiple paper trays; total tray capacity at 75 GSM
  • Connectivity: Standard office connectivity options (likely USB, Ethernet, and optional network capabilities)
  • BOQ status: No BOQ items listed; scope includes SITC per tender terms and ATC documentation
  • EMD: ₹19,000; scope implies competitive pricing with included installation services
  • Delivery scope: Supply, Installation, Testing and Commissioning (SITC) across Chhattisgarh offices
  • ATC/Green terms: Buyer Added Terms specify quantity variation up to 25% and extended delivery timelines with formula-based calculation

Terms, Conditions & Eligibility

  • EMD: ₹19,000; must be paid as per tender terms
  • Scope of supply: SITC of goods, including installation and commissioning
  • Delivery terms: Updated delivery period via option clause; extended time calculations based on quantity changes
  • Documentation: Include GST registration, PAN, financial statements, prior experience certificates, and OEM authorizations per ATC
  • Payment terms: Not explicitly detailed; standard govt practice to be verified in RFP
  • Eligibility: Bidders must meet the terms in the ATC and possess capability for deploying, installing, and commissioning desk PCs and MFMs across government offices

Key Specifications

  • Product categories: Entry/mid-level desktop computers; Multifunction Printer (MFM) V2

  • Printing: ISO/IEC 24734 speeds for A4 Mono/Colour and A3 Mono/Colour; auto duplexing

  • Paper handling: minimum number of main trays, total capacity at 75 GSM, original document feeder

  • Scanning: maximum scan area (platen/flatbed) and feeder type

  • Connectivity: standard office interfaces (USB/Ethernet); network capability

Terms & Conditions

  • EMD amount and payment mechanism must be fulfilled as per ATC

  • Scope includes Supply, Installation, Testing and Commissioning

  • Quantity may vary ±25% during contract with proportional delivery extension

Important Clauses

Payment Terms

EMD ₹19,000; overall payment terms to be confirmed in RFP and ATC; install/commission payments subject to acceptance tests

Delivery Schedule

Delivery timeline governed by option clause; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties for delayed SITC and non-conformance to technical specs to be detailed in ATC; LD rates not disclosed here

Bidder Eligibility

  • Proven experience in SITC of desktop computers and MFMs for government bodies

  • Sufficient financial strength demonstrated by last 3 years of financial statements

  • Authorized OEM or distributor授权 with valid certifications

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) No, Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 101 to 200, 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
Connectivity Connectivity USB Port

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar SITC of desktop computers and MFMs

4

Financial statements (last 3 years) showing stability

5

EMD deposit receipt (₹19,000)

6

Technical bid submission with product specifications

7

OEM authorizations or authorized distributorship letters

8

Any additional manufacturer compliance certificates referenced in ATC

Frequently Asked Questions

How to bid on desktop computer and MFM tender in Chhattisgarh 2025?

Bidders must submit the technical bid with product specifications, document all required details, and deposit the EMD of ₹19,000. Include GST, PAN, and OEM authorizations. Ensure SITC capability for installation and commissioning; comply with the ATC’s option clause for quantity variation up to 25%.

What documents are required for Chhattisgarh DRD tender participation?

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates for similar SITC, EMD deposit receipt, OEM authorization, and technical bid detailing printer and desktop specifications per ISO/IEC guidelines.

What are the essential technical specifications for MFMs in this tender?

MFMs must support auto duplex printing, A4 and A3 speeds per ISO/IEC 24734, at least dual paper trays with a combined capacity suitable for 75 GSM stock, and a functional original document feeder suitable for scanning and copying tasks within government workflows.

What is the EMD amount and how is it paid for this bid?

The EMD is ₹19,000 and should be submitted as per the ATC terms, typically via online payment or demand draft. Ensure the payment is linked to the bid reference and obtain the receipt to accompany the bid submission.

When is delivery expected under the option clause for this procurement?

Delivery can be adjusted up to ±25% of the bid quantity. If quantity increases, the extended delivery period uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What standards or certifications must be cited in the bid for desktops and MFMs?

Bidders should cite relevant standards, including ISO/IEC 24734 for printing speeds, and any OEM certifications. Ensure documentation shows compliance with stated ATC requirements and OEM authorizations, enabling government validation of equipment compatibility.

What is the scope of supply for this government tender in Chhattisgarh?

Scope includes Supply, Installation, Testing and Commissioning (SITC) of desktop computers and MFMs across panchayat and district offices, with the option to extend delivery in line with quantity changes and accepted terms in the ATC.

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