Itda Champua Odisha Desktop Computers & Multifunction Machines Tender 2025 — IS/ISO Standards, Make in India Antivirus, EOL, IDC Top Vendor
Progress
Tender Overview
Itda Champua, under the St And Sc Develpment Minorities And Backward Classes Welfare Department Odisha, invites bids for Entry and Mid Level Desktop Computers and Multifunction Machine (MFM) V2 in KENDUJHAR, ODISHA (758001). The scope includes Supply, Installation, Testing and Commissioning of the specified IT equipment. Bidders must demonstrate eligibility through OEM authorizations, public-domain datasheets, and regionally supported service. Key differentiators include strict Make in India antivirus requirements, OEM certifications, and a mandate for local Odisha presence. The award will reflect compliance with ATC terms on delivery flexibility and quantity adjustments up to 25%.
This tender emphasizes robust cybersecurity features and lifecycle support as critical success factors for a government procurement in Odisha.
Technical Specifications & Requirements
- Product scope: Desktop computers and/ or Multifunction Machine (MFM) V2 as per category
- ATC data: Antivirus with vulnerability scanning, boot-time scan, data backup/restore, browser control, safe mode, hijack restore, PCTUNER, data theft protection, safe banking, browser sandbox, track your desktop, emergency disk, screen locker, IDS/IPS, and customizable data backup
- OEM requirements: Make in India antivirus, dual-layer security features, and malicious quote/warranty certificate from OEM
- Documentation: Specific product datasheet (model-level), warranty details, OEM authorization, public-domain serial numbers
- Standards & certifications: ISO 9001/14001/20001/270001, IS/ BIS/ UL/ RoHS certificates; ISI or equivalent may be referenced; EPEAT rating
- Delivery & service: OEM must have local service center across Odisha; bidder must show Odisha GST registration and a functional office in consignee state; top 3 IDC vendor status is preferred
- Bid data requirements: PAN & GST verified; Odisha GST registration; multipoint service readiness
- Other terms: Creation of an official data sheet with model-wise details; ensure non-refurbished components for laptops; data sheets in public domain
Terms, Conditions & Eligibility
- EMD/security: Not specified in data; ensure compliance with ATC quantity adjustments up to 25% and extended delivery timelines
- Delivery terms: Delivery period linked to original delivery schedule with option-based extensions; minimum extension logic specified
- Payment terms: Not explicitly stated in provided data; alignment with standard government terms is expected
- Eligibility: OEM must provide Make in India antivirus, OEM certifications, local Odisha service centers, Odisha GST, PAN & GST, and office in Odisha
- Documentation: Bidder to supply data sheets, warranty certificates, and OEM authorizations; public-domain model-level details required
- Quality & compliance: ISO certifications (9001, 14001, 20001, 270001), EPEAT, UL, RoHS; data sheets and end-of-life (EOL) certificates on OEM letterhead
- Penalties: Not detailed; ATC clause indicates adherence to delivery and quantity adjustments
Key Specifications
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Desktop computer and MFM V2 procurement
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Antivirus with vulnerability scan, boot-time scan, data backup/restore, browser controls, Safe Banking, IDS/IPS
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OEM Make in India antivirus requirement
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Model-level datasheets in public domain; serial numbers and warranty visible publicly
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ISO 9001/14001/20001/270001 certifications; IS/UL/EPEAT/RoHS certificates
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Top-3 IDC vendor status preferred; refurbished components prohibited for laptops
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Odisha GST registration and local Odisha service centers
Terms & Conditions
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Option to increase/decrease quantity up to 25% at contract and during currency
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Delivery period adjustments based on extended quantity with minimum 30 days
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Must provide OEM authorization, model-level datasheets, and warranty info
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government terms and confirm with procurement
Delivery Schedule
Delivery period commences from last date of original delivery order; extensions allowed with calculated time formula
Penalties/Liquidated Damages
Not detailed; ATC implies penalties for non-compliance with delivery/quality; confirm with awarding authority
Bidder Eligibility
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OEM with Make in India antivirus and public-domain datasheet availability
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Presence of local Odisha service center and Odisha GST registration
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No refurbished laptop components; top IDC vendor status preferred
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Veriton M200-P500 | 06-12-2025 12:32:30 | |
| 2 | CORE TECHNOLOGIES Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 WIFI 19.5" | 29-11-2025 12:32:22 | |
| 3 | GITA INFOVISION PRIVATE LIMITED Under PMA | Make : acer Model : Veriton S2690G | 06-12-2025 12:14:11 | |
| 4 | GLOBAL Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 19.5" | 06-12-2025 13:32:42 | |
| 5 | KIMAT ENTERPRISES Under PMA | Make : acer Model : Veriton M4690G | 06-12-2025 12:55:14 | |
| 6 | M/S DEEP INFOTECH Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 19.5" | 01-12-2025 08:19:36 | |
| 7 | M/S UTKAL COMPUTER CARE Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 19.5" | 06-12-2025 13:15:03 | |
| 8 | ODITRADE TECHNO PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 19.5" | 06-12-2025 14:18:43 | |
| 9 | PC IT SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i3 12100 DOS 16512SSD3 19.5" | 05-12-2025 17:19:09 | |
| 10 | YURATECH GLOBAL PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 01-12-2025 15:37:03 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S UTKAL COMPUTER CARE Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2) | |
| L2 | ODITRADE TECHNO PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2) | |
| L3 | GLOBAL Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
77
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
55 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
24
OEM Avg. Turnover
100
Past Performance
40 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8613486.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
06-Dec-2025, 10:30 am
Opening Date
06-Dec-2025, 11:00 am
Required Documents
GST registration certificate for Odisha
PAN card (Bidder)
OEM authorization letter for all products
Technical datasheets (model-wise, public-domain)
Warranty certificate and compliance sheet on OEM letterhead
End-of-life (EOL) certificate
Certificates: ISO 9001, 14001, 20001, 270001; IS/BS/UL; RoHS; EPEAT
Proof of local Odisha service center(s) and functional office in Odisha
Public-domain product serial numbers and warranty information
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for desktop computers tender in Kendujhar Odisha 2025
Bidders must submit GST registration in Odisha, PAN, OEM authorization, and model-level datasheets. Ensure ISO 9001/14001/270001 certificates, RoHS, UL, and EPEAT where applicable. Include Make in India antivirus compliance and local Odisha service centers. Delivery terms follow option-based quantity changes up to 25%.
What documents are required for Odisha desktop bid 2025
Required documents include GST and PAN, OEM authorization letters, model-level datasheets in public domain, warranty certificates, ISO/UL/EPEAT/RoHS certificates, EOL certificate, and proof of Odisha office and service center presence. Public-domain serial numbers must be available for all models.
What are the technical specifications for the antivirus features in this tender
The antivirus package must include vulnerability scans, boot-time scans, data backup/restore, browser control, Safe Mode protection, hijack restoration, PCTUNER, data theft protection, Safe Banking, Browser Sandbox, and IDS/IPS with customizable data backup. OEM must provide Make in India antivirus and relevant certifications.
What is the delivery timeline and extension policy for the Odisha bid
Delivery period starts after the original delivery order; quantity adjustments up to 25% are allowed. If extended, the extra time equals (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, and may extend to the original delivery period during option exercise.
What certifications are mandatory for bidders in this Odisha procurement
Mandatory certifications include ISO 9001, 14001, 20001, 270001; IS/UL/RoHS; EPEAT; and OEM certificates. Vendors must provide public-domain datasheets and ensure refurbished components are not used in laptops. Odisha GST registration and local service centers are required.
How to ensure compliance with Make in India antivirus in this tender
Ensure the antivirus solution is Make in India with an antivirus OEM authorization and datasheet, plus a Malicious Quote/Warranty certificate from the OEM. Provide model-level datasheets publicly, and confirm compliance with IS/IS 550 or equivalent where applicable.
What is the scope of supply for this tender in Kendujhar Odisha
Scope includes Supply, Installation, Testing and Commissioning of desktop computers and Multifunction Machines (MFM V2). The bid price must include all cost components; deployment should align with local service centers across Odisha and provide full lifecycle support.
What is the role of OEM in terms of warranty and service in Odisha
OEM must provide a warranty certificate on official letterhead, offer local service centers across Odisha, and ensure data sheets and serial numbers are publicly available. Partners must sign authorized representative details and ensure non-refurbished components in laptops.