Gujarat Forests And Environment Department Pole (OFB Defence) Tender Ahmedabad 2026 - 600000 EMD, Service Centre & 25% Quantity Flexibility

Tender Overview

Gujarat Forests And Environment Department seeks procurement related to Pole (OFB Defence) – Q3 in Ahmedabad, Gujarat. The bid requires an EMD of ₹6,00,000 and contemplates up to 25% quantity variation at contract award and during the currency. With no BOQ items listed, bidders must prepare for potential scope changes. The contract enforces on-site delivery discipline tied to original delivery timelines and extended periods when options are exercised. A robust post-award service framework is required, including dedicated service channels and a clear escalation matrix. The opportunity emphasizes supplier readiness to scale with the purchaser’s dynamic demand profile while adhering to defence-grade procurement cadence. Unique aspects include the option clause for incremental quantity and the explicit requirement to establish or demonstrate an in-state service presence. This tender targets suppliers capable of rapid mobilization in Gujarat and compliance with formal service-support norms. The absence of specific product specifications heightens emphasis on bidders’ readiness to fulfill the order through adaptable logistics and proven post-sale support.

Technical Specifications & Requirements

• EMD: ₹6,00,000 payable as specified in ATC terms.
• BOQ items: 0 total items listed; no itemized technical specs provided.
• Delivery framework: Delivery period linked to original order date with option-driven extensions; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Service Centre: Functional service centre in the state of each consignee location for carry-in warranty; if not present, must be established within 30 days of award; payment contingent on documentary evidence.
• Support infrastructure: Dedicated toll-free service number and an explicit escalation matrix for service support.
• Option clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during currency at contracted rates.
• ATC compliance: Bidders must comply with the ATC terms, including service capabilities and post-sale support expectations.

Terms, Conditions & Eligibility

• EMD requirement: ₹6,00,000 as bid security.
• Financial standing: Bidder must not be under liquidation, court receivership, or bankruptcy; submit an undertaking to this effect.
• Service capability: Establish or demonstrate Functional Service Centre in-state within 30 days of contract award; payment released after evidence.
• Support readiness: Dedicated toll-free service number and escalation matrix must be provided by bidder/OEM.
• Delivery & variation: Option clause allows ±25% quantity change; delivery timelines linked to last delivery order date; minimum 30 days extension.
• Documentation scope: Submit required declarations and evidence of service capability; adhere to ATC document attached by buyer.