Urban Development Department Uttar Pradesh Decorative Lighting Pole (V2) Tender Balrampur UP 2026 ISO 9001

Tender Overview

The Urban Development Department, Uttar Pradesh, invites bids for decorative lighting poles (V2) in Balrampur, UP 271201. The procurement focuses on construction-grade light poles with features such as inbuilt terminal boxes, mounting plates, and pre-treatment before coating. The EMD is ₹185,000 and bidders should anticipate a possible quantity variation of up to 25% under the option clause. The contract encompasses delivery within the allotted lead times, supported by central or accredited lab test reports. This opportunity requires ISO 9001 certification and BIS/type test compliance, with service-center coverage in the consignee state. Unique aspects include mandatory material tests and on-demand test reports. This tender is targeted to vendors capable of meeting hardware and testing requirements in a government procurement context.

Technical Specifications & Requirements

• Product category: Decorative lighting pole (V2) with construction-grade components
• Key features: Pole with base plate suitable for grouting, mounting plate, inbuilt terminal box, and pre-treatment before coating
• Dimensions to confirm: Height of pole (meter), pole thickness (mm), length of arm (mm), shape and surface finish, and arm direction
• Test & certification: Availability of test report from Central Govt/NABL/ILAC-accredited lab; copies on demand; ISO 9001 certification for bidder or OEM; BIS/type test certificates; NIST/independent test results if applicable
• Documentation with bid: Material test certificate; test reports; OEM authorizations; GSTR-1/3B; notarized statements for non-blacklisted status
• Quality/acceptance: Material to be lab-tested by Buyer’s lab; acceptance based on lab results; positive net worth for OEM; service centers in the consignee state or within 30 days of award
• Delivery: Clause restricting delivery timing with potential 30-day minimum extension; option for quantity adjustment up to 25%
• Warranty/after-sales: Service-centre availability requirement; carry-in vs. on-site warranty considerations; establishment of service center within 30 days if not present

Terms, Conditions & Eligibility

• EMD: ₹185000 as bid security (payment terms to be clarified in tender documents)
• Eligibility criteria: ISO 9001 certification for bidder or OEM; positive net worth; BIS/type test and other specified certificates; not-blacklisted status; latest GSTR-1, GSTR-3B; notarized affidavit declaring truthfulness
• Delivery & support: Functional service center in each consignee state or establish one within 30 days of award; delivery period terms governed by option clause (up to 25% quantity variation)
• Payment terms: Not fully specified; expect standard government terms (to be defined in bid documents)
• Documentation: GST certificate, PAN, experience certificates, financial statements, EMD submission, OEM authorizations, and all certificates as per Product Specification
• Penalties & compliance: Lab-confirmed conformity required; non-compliance may lead to bid rejection; mandatory certificates uploaded at bid opening
• Warranty: Carry-in vs. on-site warranty terms; AMC/maintenance expectations to be clarified in ATC