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Indian Air Force Belt Waist Synthetic (ICK) Procurement Jodhpur Rajasthan 2026

Bid Publish Date

04-Jun-2026, 8:48 pm

Bid End Date

25-Jun-2026, 9:00 pm

Location

JODHPUR , RAJASTHAN
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Progress

Issue04-Jun-2026, 8:48 pm
AwardPending
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Quantity

350

Bid Type

Two Packet Bid

Key Highlights

  • • Technical approvals required: Detailed Design Drawings approval within 7 days of award
  • • Advance sample clause: Submit 10 samples within 7 days; modifications within 7 days
  • • Test report requirements: AHSP/NABL/ILAC accredited or Central Government Lab
  • • Delivery schedule may be adjusted without LD if Buyer delays approvals
  • • Clothing-specific inspection protocol if pre-dispatch inspection is chosen
  • • Registration status with Defence Authority to be disclosed in bid
  • • Cost implications for samples if deemed unacceptable by Buyer
  • • Conformity to contract specifications and reference samples for lot comparison

Tender Overview

The Indian Air Force, Department Of Military Affairs, invites bids for Belt Waist Synthetic (ICK) under the Q3 category located in JODHPUR, RAJASTHAN 342001. The procurement emphasizes pre-approval requirements, including advance sample submission (10 samples) and Detailed Design Drawings within 7 days post-award. A key evaluation factor is conformity to specification verified by test reports from AHSP/NABL/ILAC accredited labs or Central Government labs. The process enforces design and sample approvals before bulk manufacturing, with potential delivery timeline adjustments if Buyer approval is delayed.

Technical Specifications & Requirements

  • Product/service: Belt Waist Synthetic items for ICK scope under IAF requirements
  • Advance Sample: Submit 10 samples within 7 days of award for Buyer approval; modifications or acceptance communicated within 7 days; bulk supply aligned to approved sample
  • Detailed Design Drawings: Submit within 7 days; Buyer to approve or list modifications within 7 days; delivery re-scheduled if approvals delay
  • Test Reports: Must be from designated AHSP/NABL/ILAC accredited or Central Government Lab; furnish on demand if claimed available
  • Registration: Indicate whether registered with any Defence Authority
  • Clothing/Allied items: Reference sample protocol for pre-dispatch inspection if applicable
  • Quality-control: Compliance to contract specifications with reference to approved drawings and samples

Terms, Conditions & Eligibility

  • Post-award obligations: Detailed Design Drawings approval within 7 days; 10 advance samples within 7 days
  • Pre-dispatch/Reference samples: If pre-dispatch inspection selected, reference samples issued per consignee and treated as part of quantity
  • Delays due to Buyer: Delivery period reframed without liquidated damages for Buyer approval delays
  • Cost bearing: Advance sample-related production costs borne by Seller if samples are later unacceptable
  • Documentation: Submit test reports on demand; ensure conformity per specified standards
  • Penalties/Termination: Possible termination for major deviations or non-conformity after sample rejection
  • EMD/Payment: (Not specified in data) bidders should verify standard EMD terms in ATC

Key Specifications

  • Product category: Belt Waist Synthetic (ICK) for IAF

  • Advance sample requirement: 10 samples within 7 days of award

  • Detailed Design Drawings submission: within 7 days with Buyer approval/ modification list within 7 days

  • Test report requirement: from AHSP/NABL/ILAC accredited or Central Government Lab

  • Registration disclosure: whether registered with any Defence Authority

  • Delivery terms: potential reframing of delivery period for Buyer drawing approval delays

  • Quality control: conformity to contract specifications and approved drawings

Terms & Conditions

  • Advance sample submission and approval within 7 days of award

  • Detailed Design Drawings submission and approval within 7 days

  • Test reports from accredited labs to be provided on demand

Important Clauses

Payment Terms

Not explicitly specified in data; verify ATC for milestones and payment schedule

Delivery Schedule

Delivery period may be refixed without LD if Buyer delays approval of drawings or samples

Penalties/Liquidated Damages

Possible contract termination or penalties for major deviations in samples or non-conformity

Bidder Eligibility

  • Demonstrated experience in supplying belt/clothing items to defence establishments

  • Compliance with AHSP/NABL/ILAC accredited lab testing or willingness to provide required test reports

  • Ability to submit advance samples and detailed design drawings within specified timeframes

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Belt Waist Synthetic (ICK) (IAF) (Q3)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 6

GeM-Bidding-9253261.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
REGISTRATION Whether registered with any Defence Authority Yes
TEST REPORT Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification Yes
TEST REPORT Test reports to be furnished to buyer on demand, if claimed to be available Yes
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar belt/clothing items

4

Financial statements or turnover documents

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations or manufacturer credentials

8

Test reports from AHSP/NABL/ILAC accredited labs on demand

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for belt waist synthetic procurement in Jodhpur?

Bidders must submit advance samples (10 units) within 7 days of award and Detailed Design Drawings for buyer approval within 7 days. Provide AHSP/NABL/ILAC accredited test reports on demand and disclose any Defence Authority registrations. Ensure conformity to contract specifications and be ready for possible sample-based revisions before bulk supply.

What documents are required for the belt procurement bid in Rajasthan?

Submit GST certificate, PAN card, experience certificates for similar items, financial statements, EMD documentation per ATC, technical bid documents, OEM authorizations, and any lab test reports from AHSP/NABL/ILAC if requested. Ensure registration status with Defence Authority is stated in the bid.

What are the key technical requirements for the ICK belt in this tender?

Key requirements include advance sample submission of 10 units within 7 days, Detailed Design Drawings within 7 days for approval, and test reports from AHSP/NABL/ILAC accredited labs on demand. Conformity to contract drawings and reference samples will govern bulk supply and quality control.

When is the approval timeline for design drawings in this IAF tender?

Design Drawings must be submitted within 7 days of award; the Buyer will approve or list modifications within 7 days. If approval is delayed by the Buyer, the delivery period is reframed without liquidated damages for the delay, affecting project scheduling.

What happens if advance samples are not approved in time?

If advance samples are not approved timely, the supplier must address buyer revisions within 7 days; bulk manufacturing cannot commence until approval is granted. If deviations are major, the Buyer may require new samples or terminate the contract with notice.

Are test reports mandatory for this belt procurement in Jodhpur?

Yes. Test reports must come from AHSP/NABL/ILAC accredited labs or Central Government Labs to prove conformity. Tests should be furnished on demand if claimed available, ensuring alignment with the contractual specifications before bulk supply.

What are the delivery terms if the Buyer delays approvals?

Delivery period will be reframed without liquidated damages for the period of delay caused by Buyer approval of drawings or samples. Suppliers should plan contingencies accordingly and maintain readiness for rapid revisions if required.

Is there a requirement for Defence Authority registration in the bid?

Bidders must disclose whether they are registered with any Defence Authority as part of the bid. This eligibility detail supports compliance with defence procurement protocols and may affect evaluation scoring.

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