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Office Of Dg (mss) A3 Multifunction Printers Tender DRD Rajasthan 2026 ISO/IEC 19752 3-Year

Bid Publish Date

02-Jul-2026, 10:31 am

Bid End Date

13-Jul-2026, 11:00 am

EMD

₹86,882

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Progress

Issue02-Jul-2026, 10:31 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BIDDER must provide Manufacturer/Original Equipment Manufacturer authorization details for authorized distributors
  • • Dedicated toll-free service number and explicit escalation matrix required for post-sales support
  • • Service provider office must be located in the consignee state; documentary evidence mandatory
  • • Non-assignment and non-sub-contracting without prior written consent; joint liability clause for sub-contractors
  • • EMD amount clearly specified as ₹86,882; submit as bid security
  • • Upload all certificates/documents sought in the bid, ATC, and corrigenda; non-compliance leads to rejection
  • • 11 units of A3 multifunction printers for 3 years; procurement aims for unified vendor support and warranty
  • • No BOQ items available; specification scope inferred from title and general terms; focus on OEM compliance

Categories 3

OFFICE EQUIPMENTS SERVICES MULTIFUNCTION PRINTERS

Tender Overview

Organization: Office Of Dg (mss), under the Department Of Defence Research & Development. Product: A3 multifunction printers (11 units) for a 3-year term. Estimated Value: not disclosed; EMD: ₹86,882. Location: not specified in data. Tender targets procurement of capable A3 MFPs with vendor-supplied service, maintenance, and warranty support. A key differentiator is the mandatory OEM authorization and dedicated service channels, including a toll-free number and escalation matrix. This procurement aims to standardize print, scan, copy, and fax functionality across DRD applications, with emphasis on single-vendor accountability and post-sale support. The absence of BOQ items suggests reliance on standard MFP configurations meeting organisational needs.

Technical Specifications & Requirements

  • Product/Service: A3 multifunction printers (11 units) for 3 years.
  • EMD: ₹86,882 as part of bid security.
  • Service/Support: Office of Service Provider must be located in the state of consignee; dedicated toll-free support; escalation matrix with contact numbers.
  • Certification & Documentation: Upload all required certificates as per bid document/ATC; OEM authorization evidence required for authorized distributors.
  • Contractor obligations: Non-assignable or non-sub-contracting without prior written consent; seller remains liable jointly and severally with assignee/sub-contractor.
  • Delivery/Installation: Terms not specified; however, service availability and trustable post-sale support are mandatory as part of the bid.
  • Warranty/AMC: Not explicitly stated; implied through service accessibility and OEM involvement.

Terms, Conditions & Eligibility

  • EMD: ₹86,882; submit via appropriate channel.
  • Authorization: OEM authorization form/certificate required for distributors; include name, designation, address, email, phone.
  • Assignment/Sub-contracting: Prohibited without buyer’s written consent; liability remains with seller.
  • Service Availability: Local presence in consignee state; dedicated/toll-free service number; escalation matrix.
  • Documentation: Upload all required certificates/documents; missing certificates may lead to rejection.
  • ATC Compliance: Follow Buyer Added Terms; ensure alignment with general terms and scope of work.

Key Specifications

  • Product/service names: A3 multifunction printers

  • Quantities: 11 units

  • Estimated value: not disclosed

  • EMD amount: ₹86,882

  • Experience: not explicitly specified, but OEM authorization required

  • Standards/Certifications: IS/K specifications not specified; rely on OEM compliance and service capabilities

  • Delivery/Installation: not specified; emphasis on local service presence

  • Warranty/AMC: not explicitly stated; service support requirements imply post-warranty service

Terms & Conditions

  • EMD of ₹86,882 to be submitted with bid

  • OEM authorization required for distributors; non-sub-contracting without consent

  • Local service presence and toll-free support with escalation matrix

  • Upload all certificates and documents as per ATC

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government payment terms following delivery and acceptance per contract.

Delivery Schedule

Delivery/installation timeline not detailed; emphasis on local service capability and procurement compliance.

Penalties/Liquidated Damages

Not specified in data; typical conditions would apply as per overall buyer terms and contract.

Bidder Eligibility

  • Must provide OEM authorization for the distributor

  • Local service presence in the consignee state with documented evidence

  • Submit all mandatory certificates and documents as per ATC

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - Hiring of A3 Multifunction Printers (11 printers for 3 Years)

Authority Records

MINISTRY OF DEFENCEDEFENCE RESEARCH & DEVELOPMENT DEPARTMENT

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Documents 6

GeM-Bidding-9545225.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar A3 multifuction printer deployments

4

Financial statements (last 2-3 years)

5

EMD submission documents (₹86,882)

6

Technical bid documents showing printer model, features, and compliance

7

OEM authorization/Manufacturer authorization form with details

8

Any certificates requested in ATC/ Corrigendum

Frequently Asked Questions

How to bid for A3 multifunction printers tender in Rajasthan 2026

Bidders must align with OEM authorization requirements, submit the ₹86,882 EMD, provide certificates listed in the ATC, and ensure the local service presence in the consignee state. Include 11 units of A3 MFPs with service support. Follow submission guidelines per the bid document to avoid rejection.

What documents are required for DRD printer tender submission in Rajasthan

Required documents include GST and PAN, last 2-3 years financials, OEM authorization, experience certificates for similar deployments, technical bid showing printer models and compliance, and EMD ₹86,882. Ensure all certificates are uploaded with the bid as per ATC.

What are the eligibility criteria for A3 MFP procurement by DRD

Eligibility includes OEM authorization from the printer manufacturer, proven service capability with a dedicated toll-free number, evidence of a local service office in the consignee state, and submission of mandatory certificates and bid documents as per ATC.

What are the payment terms for the A3 printers contract

Payment terms are not explicitly stated; bidders should anticipate standard government terms after delivery/acceptance. Ensure alignment with contract clauses, provide bank details, and prepare for possible milestone-based payments with acceptance testing.

How many A3 multifunction printers are required and for how long

The procurement requires 11 units of A3 multifunction printers for a 3-year contract period, with post-sale service obligations covered by the OEM and authorized distributor.

What is the role of OEM authorization in this tender

OEM authorization is mandatory for distributors; include the Form/certificate listing name, designation, address, email, and phone. This ensures that the bidder is officially empowered to supply, support, and service the specified A3 MFP models.

What certificates must be uploaded to avoid bid rejection

Upload all certificates requested in the Bid Document and ATC, including OEM authorization, GST, PAN, and any statutory compliance certificates. Missing certificates can lead to bid rejection per the Buyer Added Terms.

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