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IRCTC Printing & Promotional Materials Rate Contract Kolkata 2026 - IS 550/printing standards & 1.25M Tender

Bid Publish Date

30-Jun-2026, 4:43 pm

Bid End Date

13-Jul-2026, 4:00 pm

Value

₹12,50,000

Location

KOLKATA , WEST BENGAL
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Progress

Issue30-Jun-2026, 4:43 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • IRCTC Kolkata printing & promotional materials rate contract
  • • 25% flexible quantity/duration adjustment at issue and post-issuance
  • • Past experience documents accepted: contract+invoice with self-certification, client execution certificate, or third-party notes
  • • Delivery/installation at IRCTC Duckbuck House, Kolkata (Shakespeare Sarani)
  • • No BOQ items; service-oriented/promotional materials scope
  • • EMD amount not disclosed; verify in bidder terms
  • • SLA file attached; exact performance metrics not disclosed here

Tender Overview

The Indian Railway Catering And Tourism Corporation Limited (IRCTC) invites bids for a rate contract covering printing and promotional materials to support its Kolkata operations. Estimated value is ₹1,250,000. Location is Kolkata, West Bengal 700001. The procurement involves a printing and promotional materials category under a rate contract, with potential quantity/duration adjustments up to 25% at contract issuance and within the scope thereafter. The delivery/installation site is IRCTC LTD, Duckbuck House, 5th Floor, 41 Shakespeare Sarani, Kolkata. This tender emphasizes execution capability, past experience proof, and timely delivery, with the flexibility to adjust scope per buyer requirements. Unique aspects include the explicit 25% increase/decrease clause and the option to widen scope for lumpsum services, ensuring adaptable procurement for promotional campaigns.

Technical Specifications & Requirements

  • Category: Printing & Promotional Materials under a rate contract for IRCTC Kolkata.
  • Estimated value: ₹1,250,000.
  • Delivery location: IRCTC LTD, Duckbuck House, 5th Floor, 41 Shakespeare Sarani, Kolkata, West Bengal 700017.
  • Variation clause: Buyer may revise contract quantity/duration up to 25% either at procurement or post-issuance.
  • Past experience proof: Acceptable documents include contract copies with invoices and self-certification, client execution certificates, or third-party release notes.
  • Delivery cadence: Not explicitly defined; installation/commissioning (if within scope) to be at the Kolkata address.
  • No BOQ items are listed, indicating a service-oriented or flexible printing/promotional materials scope rather than fixed line items.

Terms, Conditions & Eligibility

  • EMD: Not specified in the data provided.
  • Experience evidence: Bidder must submit past experience with relevant contracts via cited documents (contract + invoice with self-certification, client execution certificate, or third-party notes).
  • Delivery terms: Delivery/installation at Kolkata address; SLA attached file referenced but not disclosed here.
  • Payment terms: Not specified in data; bidders should expect standard public procurement terms and confirm with IRCTC.
  • Quantity flexibility: 25% variation in contract quantity or duration; lump-sum expansions allowed with bidder consent.
  • Documents required: GST, PAN, experience certificates, financial statements, technical compliance documents, OEM authorizations, and EMD documentation if applicable.
  • Warranty/AMCs: Not specified; verify in final terms and SLA attachment.

Key Specifications

  • Printing & Promotional Materials – rate contract for IRCTC Kolkata

  • Estimated contract value: ₹1,250,000

  • Delivery site: IRCTC LTD, Duckbuck House, 5th Floor, 41 Shakespeare Sarani, Kolkata 700017

  • Variation clause: +/- 25% of contract quantity/duration at issuance and thereafter

  • Past experience proof accepted: contract+invoice with self-certification; client execution certificate; third-party release note

  • No fixed BOQ items listed; scope appears service-oriented for printing/promotional content

Terms & Conditions

  • Variation in contract quantity/duration up to 25%

  • Past experience documents required as proof of capability

  • Delivery and installation at Kolkata address; SLA attached

Important Clauses

Payment Terms

Not specified in provided data; expect standard govt terms; verify during bid submission with exact terms in final SLA

Delivery Schedule

Delivery/installation at IRCTC Kolkata address; no explicit delivery timeline disclosed in data

Penalties/Liquidated Damages

Not disclosed; check SLA attachment for LD% and calculation method

Bidder Eligibility

  • Evidence of past printing/promotional materials contracts (3+ years preferred)

  • GST registration and valid PAN

  • Financial stability proof (statements for last 2-3 years)

  • OEM authorization if using branded materials or outsourced production

  • Ability to supply within 25% scope adjustment without dispute

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Custom Bid for Services - Rate Contract For Printing & Promtional Materials

Authority Records

MINISTRY OF RAILWAYSINDIAN RAILWAY CATERING AND TOURISM CORPORATION LTD

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Documents 7

GeM-Bidding-9538583.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience proofs (contract copies, invoices, client execution certificates, or third-party release notes)

4

Financial statements or turnover documentation

5

Technical bid documents and compliance certificates

6

OEM authorizations or agency agreements (if applicable)

7

EMD submission proof (if required by final terms)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for the IRCTC printing tender in Kolkata 2026?

Bidders must submit GST registration, PAN, past experience proofs (contract+invoice with self-certification or client execution certificate), financial statements, technical compliance documents, OEM authorizations, and EMD proof if applicable. Ensure experience aligns with printing/promotional materials contracts and confirm with the attached SLA for exact formats.

How does the 25% variation clause affect the printing rate contract in Kolkata?

The buyer may adjust contract quantity or duration up to 25% at the time of issue and after issuance. For lump-sum services, the scope and contract value may increase by 25% with the service provider's consent, enabling flexible campaign sizing and budgeting.

What is the delivery location for IRCTC Kolkata printing materials contract?

Delivery/installation is at IRCTC LTD, Duckbuck House, 5th Floor, 41 Shakespeare Sarani, Kolkata, West Bengal 700017. Ensure readiness to coordinate on-site installation if included in scope and verify delivery timelines in the SLA.

What past experience proofs are acceptable for this IRCTC tender?

Acceptable proofs include contract copy with invoice and bidder self-certification of execution, execution certificate from the client with contract value, or third-party inspection release notes. These demonstrate successful delivery of similar printing/promotional material services.

What is the estimated value and scope for the IRCTC printing contract in Kolkata?

Estimated value is ₹1,250,000. The scope covers printing and promotional materials under a rate contract, without fixed BOQ items, emphasizing service delivery, quality standards, and timely execution for IRCTC Kolkata campaigns.

What standards or certifications are required for this printing bid in Kolkata?

The tender data notes general printing services; bidders should confirm IS/ISO certifications in final terms and verify any OEM authorization needs. Prepare quality assurance documentation and sample materials to demonstrate compliance during bid submission.

When is the delivery/installation deadline for this IRCTC printing contract?

Exact delivery deadlines are not disclosed in the available data; bidders should review the SLA attachment and supplier terms for installation timelines, acceptance criteria, and milestone dates after contract award.

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