Basic Education Department Uttar Pradesh bedding items tender Faizabad 2026 BIS IS 175 IS 13489

Tender Overview

The Basic Education Department, Uttar Pradesh invites bids for a bundled procurement of bedding items including bedsheets conforming to IS 175 (Q3), bed mattresses to IS 13489 (V3) and pillows (synthetic) per Defence specification, plus matching pillow covers, Khadi pillow covers, and quilts (varied quantities). Estimated contract value is ₹3,720,000 with an EMD of ₹74,400. Location: Faizabad, Uttar Pradesh 224001. Key differentiators include mandatory BIS certification, advance samples, and conformity testing via AHSP/NABL/ILAC or Central Government Lab. Supplier capability must cover fabric, quilting, dye processes, and logo marking. Optional quantity adjustments up to 25% of bid quantity during and after award, with provision for extended delivery periods per the option clause.

Technical Specifications & Requirements

• Product categories: Bedsheets, Bed Mattress, Pillows, Pillow Covers, Khadi Pillow Covers, Quilts; standard references: IS 175 (Q3), IS 13489 (V3); required: BIS certification and compliance with listed standards.
• Dimensions: Bedsheet width tolerance ±1 cm; bed sheet length tolerance +2/-0 cm; mattress overall width tolerance ±15 mm; size (L x W) and flap overlap to be specified and matched.
• Physical & material: mattress construction with top quilting, core filling details; fabric color and body pattern/design; department logo marking.
• Quality & testing: test reports from AHSP, NABL/ILAC accredited labs or Central Government Lab; advance sample provisioning prior to supply; advance sample approval prerequisite.
• Delivery & packaging: alignment with option clause; branding/packing requirements; matching pillow cover specification.
• Compliance: registration checks for defence authority where required; testing and certification documentation to accompany bid.

Terms, Conditions & Eligibility

• EMD: ₹74,400; acceptable forms include online or demand draft; performance security via PBG or FDR; FDR must be in seller’s name with withdrawal conditions clearly endorsed.
• Delivery terms: quantity may vary up to 25% at contract award; additional 25% during currency at contracted rates; delivery timelines extend from last date of original delivery order.
• Advance samples: bidder must provide advance sample(s) for buyer approval before commencement; tests must be completed and approved prior to supply; document submission includes required technical compliance certificates and OEM authorizations as applicable.
• Documentation: GST registration, PAN, experience/certificates, financial statements, EMD documentation, technical bid documents, and any OEM authorizations; ensure hard copy of original FDR is delivered within 15 days of award.
• Penalties and warranties: standard GeM terms apply; ensure compliance with option clause and timelines; warranty or AMC details to be confirmed in contract.