Hindustan Petroleum Corporation Ltd Vehicle Hiring Service Tender Sambalpur Odisha 350 Kms 12 Hrs 2026

To bid for the HPCL vehicle hire tender in Sambalpur, suppliers must submit GST, PAN, experience certificates, financials, and EMD ₹2,00,000. Ensure fleet eligibility for Sedan and Premium SUV/MUV across local and outstation routes, with 150/350 Km day limits. Follow ATC terms and 25% scope variation rule.

Required documents include GST registration, PAN, 2–3 years of experience certificates, financial statements, EMD proof, fleet registration, and OEM authorizations if applicable. Provide fleet details and corporate contact information to demonstrate capacity for local and outstation service across years 2022–2026.

Technical scope covers Sedan and Premium SUV/MUV on per vehicle-day basis with Round Trip. Local Plain routes: 150 Kms x 12 Hrs; Outstation Plain & Hilly: 350 Kms x 12 Hrs. Years 2022–2026 apply; no fixed BOQ items; bidders must ensure compliant fleet and service level.

The EMD amount is ₹2,00,000. Submit proof of payment with bid submission and ensure eligibility by meeting fleet and financial criteria. EMD supports bid security for performance risk and compliance with HPCL terms.

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and up to 25% post-issuance, with the seller's consent for scope changes. Prepare scalable fleet and pricing to accommodate changes.

Routes include Local Plain (Sedan and SUV/MUV) with 150 Km x 12 Hr per day and Outstation Plain & Hilly (350 Km x 12 Hr) with round trips. Ensure driver training and vehicle readiness for varied terrain as part of bid compliance.

Payment terms are defined in HPCL ATC; bidders should confirm whether payments align with delivery milestones and service days. Prepare to provide invoices matching per-day hiring, with timely settlement within agreed days post-acceptance and compliance with EMD conditions.

Bidders should ensure a fleet of Sedan and Premium SUV/MUV suitable for corporate use, with registrations, insurance, and valid driver credentials. OEM authorizations may be required; confirm brand-specific compliance and vehicle-condition upkeep in bid documents.