Invitation to Bid - 2026-HOR01-CB-226 Maintenance of Existing central medians road in Madhurawada Zone Maintenance hiring of 5KL capacity water tanker for watering in maintaing greenery in existing road central medians from sagar nagar to timmapuram 7km in madhurawada zone for a further period of 09 months from 01-06-2025 to 28-02-2027 in VISAKHAPATANAM, ANDHRA PRADESH

General condition: 40% of Municipal allowance is increased in Man days of during O&M works as mentioned above. In this regard the period of completion will be decreased. If any quarries it will be clarified at the time of final bill. 1. The Agency/Firm/Contractor should have an updated Registered certificate with State or Central Govt./GVMC and must possess professional experience in relevant field. 2. The Agency/Firm/Contractor should maintain work register in the site and duly signed by supervisor of firm and in-charge of the Dept. official on every day and submit in every month to Officer in-charge. 3. The maintenance for Soft landscaping work in road central median by tending and watering with hire tanker of 5 kl capacity with motor pump set and flexible hose pipe 20 rmt with 1 watering boy including all wages 4. The Agency/Firm/Contractor should The agency /firm /contractor should have an updated / valid Registration certificate with appropriate class with state or Central Govt./ GVMC and must possess water tankers mounted on trailer registered with trolley on their name itself /tanker mounted on trailer owners eligible and to be submitted while participating in the tender. 5. Owners of Water tankers and tanker mounted on trailer (trolley) having original documents of Registration certificate with their names, Fitness Certificate, Insurance certificate , permit certificate, road tax, pollution certificates for tractors, water tankers, trolleys are eligible and to be submitted while participating in the tender. 6. The contractor is responsible for taking precautionary measures for the safety of the lives of the workers working under and the responsibility arising due to any mishap during the execution of work the payment of any compensation etc., lies entirely on the part of the contractor. 7. The contractor should engage cleaner for tanker during watering process with his own cost. 8. No extra money will be paid for hose pipes , shower , motor , etc to the tankers 9. Any damages caused to the GVMC property either directly or indirectly shall be made good by the contractor at his own cost and if any, legal matters raised between the workers / contractors and public/visitors during the working hours / duty period, the agency / firm is responsible to lodge the police case and inform to Departmental officials. And, if any material theft or damaged should be provided by the Contractor/Firm only. Otherwise, the payment will be with held 10. No claim for the increase in any rate of the work during the contract period will be entertained by the department 11. The Commissioner, GVMC reserves the right to cancel the execution of some item or units of work at any time during the execution of work. No claim by the contractor on his contract due to variation of any particular item will be entertained 12. During execution of work for watering, shall use the shower to hose pipe and no leakages / waste of water is allowed and timing of waterings shall strictly followed i.e. 6A.M. to 10A.M. & 4P.M. to 7.P.M 13. Any orders or instructions issued by the departmental officers shall be considered by the Agency/Contractor/firm. 14. Quantities indicated in the Schedules are approximate and tentative and payment will be made for the actual quantities of work executed. 15. The contractor shall maintain necessary periodical notes/Photographs/remarks in records and produce same at the time of inspection of the areas 16. The contractor should submit GPS tracking report weekly to the officer incharge. 17. Log books , GPS Tracking , GPS Photographs for engage of water tankers shall be maintained, by the contract agency for every trip and get it signed by the concerned department officer in-charge every week and report should be obtained during process of bills. It should be updated daily and readily available and produced to the higher authorities whenever they sought. The contractor should engage one tanker for one work and also should submit the registration details for each tanker separately .

General condition: 40% of Municipal allowance is increased in Man days of during O&M works as mentioned above. In this regard the period of completion will be decreased. If any quarries it will be clarified at the time of final bill. 1. The Agency/Firm/Contractor should have an updated Registered certificate with State or Central Govt./GVMC and must possess professional experience in relevant field. 2. The Agency/Firm/Contractor should maintain work register in the site and duly signed by supervisor of firm and in-charge of the Dept. official on every day and submit in every month to Officer in-charge. 3. The maintenance for Soft landscaping work in road central median by tending and watering with hire tanker of 5 kl capacity with motor pump set and flexible hose pipe 20 rmt with 1 watering boy including all wages 4. The Agency/Firm/Contractor should The agency /firm /contractor should have an updated / valid Registration certificate with appropriate class with state or Central Govt./ GVMC and must possess water tankers mounted on trailer registered with trolley on their name itself /tanker mounted on trailer owners eligible and to be submitted while participating in the tender. 5. Owners of Water tankers and tanker mounted on trailer (trolley) having original documents of Registration certificate with their names, Fitness Certificate, Insurance certificate , permit certificate, road tax, pollution certificates for tractors, water tankers, trolleys are eligible and to be submitted while participating in the tender. 6. The contractor is responsible for taking precautionary measures for the safety of the lives of the workers working under and the responsibility arising due to any mishap during the execution of work the payment of any compensation etc., lies entirely on the part of the contractor. 7. The contractor should engage cleaner for tanker during watering process with his own cost. 8. No extra money will be paid for hose pipes , shower , motor , etc to the tankers 9. Any damages caused to the GVMC property either directly or indirectly shall be made good by the contractor at his own cost and if any, legal matters raised between the workers / contractors and public/visitors during the working hours / duty period, the agency / firm is responsible to lodge the police case and inform to Departmental officials. And, if any material theft or damaged should be provided by the Contractor/Firm only. Otherwise, the payment will be with held 10. No claim for the increase in any rate of the work during the contract period will be entertained by the department 11. The Commissioner, GVMC reserves the right to cancel the execution of some item or units of work at any time during the execution of work. No claim by the contractor on his contract due to variation of any particular item will be entertained 12. During execution of work for watering, shall use the shower to hose pipe and no leakages / waste of water is allowed and timing of waterings shall strictly followed i.e. 6A.M. to 10A.M. & 4P.M. to 7.P.M 13. Any orders or instructions issued by the departmental officers shall be considered by the Agency/Contractor/firm. 14. Quantities indicated in the Schedules are approximate and tentative and payment will be made for the actual quantities of work executed. 15. The contractor shall maintain necessary periodical notes/Photographs/remarks in records and produce same at the time of inspection of the areas 16. The contractor should submit GPS tracking report weekly to the officer incharge. 17. Log books , GPS Tracking , GPS Photographs for engage of water tankers shall be maintained, by the contract agency for every trip and get it signed by the concerned department officer in-charge every week and report should be obtained during process of bills. It should be updated daily and readily available and produced to the higher authorities whenever they sought. The contractor should engage one tanker for one work and also should submit the registration details for each tanker separately .

As per Tender Document

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.