Tender Notice for 2026-HOR01-CB-207 Maintenance of Existing central medians road in BhemunipatnamZone from Rajeswari Nilayam to INS Trinetra (1.7 km) in VISAKHAPATANAM, ANDHRA PRADESH

Special Conditions: O&M 2026-27(Gap Filling & Maintenance) Maintenance Scope and Standards: The contractor shall perform maintenance of all soft landscaping in road median areas, including pruning, weeding, mowing, and cutting of lawns, shrubs, hedges, flowerbeds, and creepers as per the directions of office in-charge. The objective is to achieve and maintain 100% density of greenery. Payment Clause: Payment is contingent on the performance. 100% bill payment will be released upon verification of 100% greenery Area and 100% survival of plants ,shrubs and Lawn. If the greenery density is reduced to 70%, the payment will be proportionally reduced by the same percentage .This will be determined by the designated authority. Contractor's Qualifications and Personnel: ? The Agency/Firm/Contractor must possess professional experience in Horticulture field and hold a valid registration with the appropriate state or central government department. ? The contractor/Agency shall maintain a work register of skilled workers, including their number and specific duties, in the site and duly signed by the supervisor of the firm and in-charge of the Dept. official every day and should submit it to the Officer-in-charge every month. Performance Indicators and Service Delivery: ? Worker Requirements: The contractor shall ensure an adequate number of skilled workers, along with all necessary tools and equipment, are available daily to complete the tasks efficiently. The daily register serves as a performance indicator. ? Safety Compliance: The contractor is responsible for all safety precautions concerning the lives and well-being of their workers. Any damage or injury resulting from a lack of due care will be the contractor's sole responsibility. The contractor shall indemnify the GVMC from any claims or liabilities arising from such incidents. ? Damage Clause: Any damage caused to GVMC property, either directly or indirectly, must be re ctified by the contractor at their own cost. In the event of any legal matters or disputes involving the workers, the contractor shall immediately inform the Departmental officials and, if required, lodge a police case. If any material theft or damage occurs, that should be provided by the Agency only. The payment will be withheld until the matter is resolved. Mode of Payment and Reporting: ? Billing and Documentation: Payment will be based on the actual quantities of work executed. The contractor must maintain a logbook and provide periodic notes, photographs, or remarks in records to substantiate the work completed and ensure it aligns with the BOQ/Estimate. ? Greenery Maintenance: The contractor shall maintain trees for a defined period after planting to ensure their survival and growth. The final payment for this component will be released only after the plants have successfully established themselves. Any failure to maintain 100% greenery will result in a penalty, which will be deducted from the each and every part bill payment. The Agency/Contractor is also responsible for replacing all casualties as and when observed in the ground. ? Payment Adjustments: No increase in the rate of payment will be entertained during the contract period. The Commissioner, GVMC, reserves the right to cancel the execution of any item or unit of work at any time, and no claim for compensation by the contractor will be entertained in such a scenario. ? Watering Schedule: Watering shall be strictly adhered to: 6 a.m. to 10 a.m. and 4 p.m. to 7 p.m. using appropriate methods and tools. No pipe or water leakages will be allowed, and any wastage will be the contractor's responsibility. General Conditions: ? All instructions or directives from the departmental officials must be followed. ? Quantities indicated in the Schedules are approximate and tentative and payment will be made for the actual quantities of work executed. ? The maintenance of trees should be strictly maintained as specified in the BOQ/Estimate duly utilizing the material given in the specialization(100%) and concerned HO should submit the report every week to DDH. ? The Agency/Contractor has to replace the casualties as and when required and shall maintain with required work force as stated and replaced casual bill register should maintain. Hiring of Tipper:- A log book shall be maintained by the Contractor and get it approved from the DDH regularly. It is applicable as per the nature of work entrusted. ? The Work timings for the workers should be maintained from 8.30am to 5.30pm without fail. ? The machinery / Tools and implements should be handed over to the officer incharge after execution of the work. ? The Agencies if quoted abnormal less rate are not eligible/ to be disqualified in view of work efficiency. ? The Agency/Contractor (L1) should take over the stretch along with the No. of Plants, Variety-wise and should maintain properly with 100% accuracy. The officer in charge will record the quantity and quality of plants in the stretch every month and billing will be done accordingly. The stretch should be handed over to the officer in charge in terms of No. of plants, Variety wise as well after execution of the work. ? The contractor must maintain a logbook detailing all activities and tasks performed daily as per the nature of the work entrusted. This logbook will be verified by the designated authority and duly signed by supervisor of Firm. ? Payment slip with percentage (%) of payment for Based on Monthly Maintenance Work: S. No Component of Work Description %of Monthly Payment 1 Lawn Maintenance Mowing, de-weeding, watering, leveling, top dressing 20% 2 Tree Maintenance Pruning, watering, staking, pest control, mulching 15% 3 Shrub & Hedge Maintenance Trimming, pruning, shaping, watering 15% 4 Seasonal Flower Beds (if applicable Soil preparation, planting, maintenance 10% 5 Pathway & Hard Surface Cleaning Sweeping, litter removal, leaf debris clearing 5% 6 Watering Operations Timely watering of all plantations 10% 7 Application of Inputs (manure, pesticide, etc.. Schedule-wise input application as per season 10% 8 Reporting & Logbook Maintenance Daily logbook, work checklists, progress photos 5% 9 Overall Appearance & Cleanliness Visual inspection, supervisor rating 10% Total 100% ? These are HR oriented work as gardeners and wages shall pay as per labour commissioner rules and no less (-)%quoted firms are deemed to disqualified ? Each contractor should gain only 1 works only.

Special Conditions: O&M 2026-27(Gap Filling & Maintenance) Maintenance Scope and Standards: The contractor shall perform maintenance of all soft landscaping in road median areas, including pruning, weeding, mowing, and cutting of lawns, shrubs, hedges, flowerbeds, and creepers as per the directions of office in-charge. The objective is to achieve and maintain 100% density of greenery. Payment Clause: Payment is contingent on the performance. 100% bill payment will be released upon verification of 100% greenery Area and 100% survival of plants ,shrubs and Lawn. If the greenery density is reduced to 70%, the payment will be proportionally reduced by the same percentage .This will be determined by the designated authority. Contractor's Qualifications and Personnel: ? The Agency/Firm/Contractor must possess professional experience in Horticulture field and hold a valid registration with the appropriate state or central government department. ? The contractor/Agency shall maintain a work register of skilled workers, including their number and specific duties, in the site and duly signed by the supervisor of the firm and in-charge of the Dept. official every day and should submit it to the Officer-in-charge every month. Performance Indicators and Service Delivery: ? Worker Requirements: The contractor shall ensure an adequate number of skilled workers, along with all necessary tools and equipment, are available daily to complete the tasks efficiently. The daily register serves as a performance indicator. ? Safety Compliance: The contractor is responsible for all safety precautions concerning the lives and well-being of their workers. Any damage or injury resulting from a lack of due care will be the contractor's sole responsibility. The contractor shall indemnify the GVMC from any claims or liabilities arising from such incidents. ? Damage Clause: Any damage caused to GVMC property, either directly or indirectly, must be re ctified by the contractor at their own cost. In the event of any legal matters or disputes involving the workers, the contractor shall immediately inform the Departmental officials and, if required, lodge a police case. If any material theft or damage occurs, that should be provided by the Agency only. The payment will be withheld until the matter is resolved. Mode of Payment and Reporting: ? Billing and Documentation: Payment will be based on the actual quantities of work executed. The contractor must maintain a logbook and provide periodic notes, photographs, or remarks in records to substantiate the work completed and ensure it aligns with the BOQ/Estimate. ? Greenery Maintenance: The contractor shall maintain trees for a defined period after planting to ensure their survival and growth. The final payment for this component will be released only after the plants have successfully established themselves. Any failure to maintain 100% greenery will result in a penalty, which will be deducted from the each and every part bill payment. The Agency/Contractor is also responsible for replacing all casualties as and when observed in the ground. ? Payment Adjustments: No increase in the rate of payment will be entertained during the contract period. The Commissioner, GVMC, reserves the right to cancel the execution of any item or unit of work at any time, and no claim for compensation by the contractor will be entertained in such a scenario. ? Watering Schedule: Watering shall be strictly adhered to: 6 a.m. to 10 a.m. and 4 p.m. to 7 p.m. using appropriate methods and tools. No pipe or water leakages will be allowed, and any wastage will be the contractor's responsibility. General Conditions: ? All instructions or directives from the departmental officials must be followed. ? Quantities indicated in the Schedules are approximate and tentative and payment will be made for the actual quantities of work executed. ? The maintenance of trees should be strictly maintained as specified in the BOQ/Estimate duly utilizing the material given in the specialization(100%) and concerned HO should submit the report every week to DDH. ? The Agency/Contractor has to replace the casualties as and when required and shall maintain with required work force as stated and replaced casual bill register should maintain. Hiring of Tipper:- A log book shall be maintained by the Contractor and get it approved from the DDH regularly. It is applicable as per the nature of work entrusted. ? The Work timings for the workers should be maintained from 8.30am to 5.30pm without fail. ? The machinery / Tools and implements should be handed over to the officer incharge after execution of the work. ? The Agencies if quoted abnormal less rate are not eligible/ to be disqualified in view of work efficiency. ? The Agency/Contractor (L1) should take over the stretch along with the No. of Plants, Variety-wise and should maintain properly with 100% accuracy. The officer in charge will record the quantity and quality of plants in the stretch every month and billing will be done accordingly. The stretch should be handed over to the officer in charge in terms of No. of plants, Variety wise as well after execution of the work. ? The contractor must maintain a logbook detailing all activities and tasks performed daily as per the nature of the work entrusted. This logbook will be verified by the designated authority and duly signed by supervisor of Firm. ? Payment slip with percentage (%) of payment for Based on Monthly Maintenance Work: S. No Component of Work Description %of Monthly Payment 1 Lawn Maintenance Mowing, de-weeding, watering, leveling, top dressing 20% 2 Tree Maintenance Pruning, watering, staking, pest control, mulching 15% 3 Shrub & Hedge Maintenance Trimming, pruning, shaping, watering 15% 4 Seasonal Flower Beds (if applicable Soil preparation, planting, maintenance 10% 5 Pathway & Hard Surface Cleaning Sweeping, litter removal, leaf debris clearing 5% 6 Watering Operations Timely watering of all plantations 10% 7 Application of Inputs (manure, pesticide, etc.. Schedule-wise input application as per season 10% 8 Reporting & Logbook Maintenance Daily logbook, work checklists, progress photos 5% 9 Overall Appearance & Cleanliness Visual inspection, supervisor rating 10% Total 100% ? These are HR oriented work as gardeners and wages shall pay as per labour commissioner rules and no less (-)%quoted firms are deemed to disqualified ? Each contractor should gain only 1 works only.

As per Tender Document

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.