Mahanadi Coalfields Limited Security Equipment Tender Jharsuguda Odisha 2025 - EMD ₹39,000, Value ₹1.93M, 25% Quantity Variations

Tender Overview

Mahanadi Coalfields Limited (Coal India Limited) invites bids for a broad security equipment procurement in Jharsuguda, Odisha (768201) with an estimated value of ₹1,931,372.42 and EMD ₹39,000. The BOQ lists 125 items, though item-level data are not disclosed in the available details. The tender emphasizes the ability to handle quantity variations up to 25% of bid/contracted quantities and allows extension of delivery periods under the option clause. This procurement focuses on reliable supplier capability to meet staggered delivery within contractual rates. Unique tender characteristics include strict eligibility rules for Indigenous manufacturers or their Indian Selling Agents and a provenness criterion based on performance in the last five years.

Technical Specifications & Requirements

• EMD: ₹39,000 (to accompany bid submission)
• Estimated value: ₹1,931,372.42
• Location: Jharsuguda, Odisha (PIN 768201)
• Quantity flexibility: up to 25% increase or decrease during order placement and currency of contract
• Delivery timing policy: calculated extension based on original/delivery period with a minimum of 30 days, extendable up to the original period
• Eligibility basics: Indigenous manufacturers or Authorised Indian Selling Agents/Dealers with Manufacturer’s Authorization when quoting on behalf of the principal
• Provenness: successful supply of similar items in the last 5 years to CIL, subsidiaries, other PSUs or government/private entities, completed at least 12 months prior to last tender date
• Due diligence notes: no product specifications disclosed in the current tender details; bidders must rely on the supplier capability to meet general security equipment needs and comply with the option clause

Terms, Conditions & Eligibility

• EMD requirement: ₹39,000 (as bid security)
• Eligibility options: (i) Indigenous manufacturer; (ii) Authorised Indian Selling Agent/Dealer of an Indigenous manufacturer with Manufacturer’s Authorization
• Agent restrictions: only one Indian agent per tender; agent cannot quote for multiple manufacturers in the same tender; manufacturer may authorise one agent for this tender
• Provenness criteria: supply of identical or higher-spec items within the last 5 years and completed at least 12 months before the tender opening date
• Quantity variation: purchaser may alter quantity up to ±25%; extension time computed as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days
• Delivery & payment terms: terms exist but are not fully specified in the provided data; bidders should anticipate standard government procurement terms and ensure readiness for delivery scheduling under the option clause
• Documentation expectations: participate with proper Manufacturer’s Authorization, experience certificates, and evidence of indigenous manufacturing or agency arrangements
• Common risk factors: lack of explicit product specs; emphasize proven delivery capability and compliance with option clause