Custom Bid for Services - Repairing of Front and Rear Axles, Electrical Systems of LHDs Eimco Eleco
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
30 July 2025
Closed:
9 August 2025
GEM
GEM
Western Coalfields Limited Maintenance Services for Electrical Equipment and LHD Machines Tender 2026 – Underground & Surface, EMD ₹1.97 Lakh, Estimated Value ₹1.58 Cr
Bid Publish Date
02-Jul-2026, 11:27 am
Bid End Date
17-Jul-2026, 11:00 am
EMD
₹1,97,200
Value
₹1,57,75,360
Location
CHHINDWARA , MADHYA PRADESH
Progress
Issue02-Jul-2026, 11:27 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
23
LORRY BELL CONTROLLER ELECTRICAL ROAD CARGO TRANSPORT TRANSPORTER MINING WORK SERVICES MAINTENANCE OF ELECTRICAL POWER HYDRAULIC WATER LEVEL RECORDER WHEAT FLOUR CONTRACT OF TRANSPORTATION HAULAGE ERECTION OF STRUCTURAL MECHANIZED GROUND SUPPORT SYSTEMS MINERAL STRUCTURE FABRICATION BOOM BOLTERS COAL BLOCK ATM OTHER EQUIPMENTS MACHINE
Tender Overview
Western Coalfields Limited invites bids for Maintenance services of electrical equipment and LHD machines used for power supply to underground and surface operations, including the UDM Hydraulic Roof Bolting Machine and related haulage and ancillary equipment. The project emphasizes service provision rather than goods supply, with an estimated contract value around ₹15,775,360.34 and an EMD of ₹197,200. The scope explicitly covers maintenance support for electrical systems and LHD machinery deployed across mining sites managed under Coal India Limited. A key differentiator is the flexible scope clause allowing contract quantity or duration adjustments up to 25%, enhancing project resilience amid operational variability. This tender aligns with government procurement norms and includes MSE preference provisions, enabling eligible micro and small enterprises to participate with documented evidence.
Technical Specifications & Requirements
- Category: Custom Bid for Services – Assistance for Maintenance of Electrical Equipment and LHD Machines in underground and surface mining environments
- Equipment types: Electrical equipment and LHD Machines (including UDM Hydraulic Roof Bolting Machine and haulage systems)
- Delivery/availability: Ongoing field maintenance support for power supply systems; no explicit BOQ items listed
- Standards/quality: Not specified; emphasis on service capability and site support feasibility
- Financials: Estimated value ₹15,775,360.34; EMD ₹197,200
- Tender risk/flexibility: Option Clause permits up to 25% adjustment in quantity or duration; lump-sum scope may adjust accordingly
- Preference policy: MSE purchase preference applicable with documentary evidence
Terms & Eligibility
- EMD: ₹197,200 (to be furnished as per bid terms)
- Experience/eligibility: Service-provider of offered maintenance services; MSE preference under policy may apply with required documentary proof
- Delivery terms: 25% scope/duration adjustment allowed; no fixed delivery milestones stated
- Payment terms: Not specified in available data; standard tender terms likely apply
- Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations typically required at bid submission
Key Specifications
-
- Organization: Western Coalfields Limited (Coal India Limited subsidiary) for maintenance services
-
- Scope: Maintenance of electrical equipment and LHD machines including UDM Hydraulic Roof Bolting Machine and haulage systems
-
- Estimated value: ₹15,775,360.34
-
- EMD: ₹197,200
-
- Flexibility: Quantity/duration may be adjusted up to 25% (pre- and post-issuance)
-
- Standards: Not explicitly specified; focus on service capability and site support
Terms & Conditions
-
Tender permits 25% adjustment in quantity or duration at contract issue
-
Purchase preference available for MSE bidders with proper documentation
-
Service-based procurement for underground and surface electrical/LHD equipment maintenance
-
EMD of ₹197,200 required; estimated value around ₹15.78 million
-
No detailed BOQ provided; bidders must demonstrate service capability and capacity
Important Clauses
Payment Terms
Not explicitly stated in available data; bidders should anticipate standard government tender payment terms following contract award
Delivery Schedule
Maintenance service support to be provided across mining sites; no fixed delivery milestones disclosed
Penalties/Liquidated Damages
Not specified in provided tender data; bidders should review ATC/SLAs attached in full tender documents
Bidder Eligibility
-
Service provider of electrical equipment and LHD maintenance
-
Evidence to claim MSE preference (if applicable) with documentary proof
-
Ability to supply field maintenance across underground and surface mining sites
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Assistance for Maintenance of Electrical Equipments and LHD Machines which are to be provided for power supply to LHD Machine UDM Hydraulic Roof Bolting Machine Haulage and lot of other equipments in underground and surface ..
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 9
GeM-Bidding-9532944.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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GEM
Custom Bid for Services - Repairing Axle and Transmission of 3 nos of EIMCO ELECON make LHD machin
Western Coalfields Limited
CHHINDWARA, MADHYA PRADESH
Posted:
26 February 2026
Closed:
9 March 2026
GEM
Tender Results
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for maintenance of electrical equipment and LHD machines
4
Financial statements (audited or bank statements as applicable)
5
EMD deposit proof (online or demand draft) of ₹197,200
6
Technical bid documents demonstrating service capability
7
OEM authorization letters (if applicable)
8
Any documentary evidence for MSE eligibility and ownership
9
Company registration certificates and board resolutions (if required)
Frequently Asked Questions
How to bid for Western Coalfields maintenance services tender in 2026
Bidders should submit the required documents, including GST, PAN, experience certificates, financial statements, and EMD of ₹197,200. Ensure proof of service capability for LHD and electrical equipment maintenance, and provide MSE eligibility documents if claiming preference.
What documents are required for LHD machine maintenance tender in India
Prepare GST certificate, PAN, company registration, experience certificates for mining equipment maintenance, financial statements, EMD deposit proof of ₹197,200, OEM authorizations if applicable, and any MSE documentation to qualify for preference.
What are the eligibility criteria for maintenance services tender in 2026
Eligible bidders must demonstrate service capability for underground and surface electrical equipment maintenance, provide experience certificates, have valid GST/PAN, and, if claiming MSE preference, submit documentary evidence per policy guidelines.
What is the EMD for the Western Coalfields maintenance tender
The EMD amount is ₹197,200. Submit via online payment or demand draft as per tender instructions; ensure submission aligns with bid submission deadlines and document verification requirements.
What are the delivery expectations for maintenance services
The tender specifies maintenance support across mining sites with no fixed milestone; expect ongoing field maintenance for electrical equipment and LHD machines, with performance expectations tied to site requirements and contract terms.
How does MSE purchase preference apply to this tender
MSE bidders can receive preference if they are the manufacturer/service provider and submit required documentary evidence. If L-1 is not MSE, an MSE can match within 15% and win up to 25% of the contract value.
Where can I find the full terms and ATC attached to this tender
The complete terms, ATC, and SLA are provided in the tender portal attachments. Review the ATC file and SLA attachment for detailed delivery, penalties, and payment conditions before bidding.
What is the estimated contract value for this tender
The estimated contract value is ₹15,775,360.34. Consider this figure for planning resources, staffing, and equipment maintenance capabilities to meet site requirements across underground and surface mining operations.
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Documents 9
GeM-Bidding-9532944.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS