Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Opera
Indian Army
PUNE, MAHARASHTRA
Posted:
13 June 2025
Closed:
23 June 2025
GEM
GEM
Indian Army HVAC Operation & Maintenance Tender Pune Maharashtra 410301 2026
Bid Publish Date
13-Jul-2026, 7:15 pm
Bid End Date
23-Jul-2026, 8:00 pm
EMD
₹53,500
Value
₹26,74,524
Location
Progress
Issue13-Jul-2026, 7:15 pm
AwardPending
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • Contractor must handle staff salaries upfront and claim reimbursement with PF/ESIC documents
- • 25% contract quantity or duration variation allowed before and after contract issuance
- • EMD amount precisely ₹53,500; estimated contract value ₹2,674,524.06
- • Location-specific O&M for HVAC systems at Pune, Maharashtra
- • No itemized BOQ; focus on ongoing maintenance service capabilities
- • Payroll compliance and statutory documentation are mandatory for bidder
- • Eligibility implies standard government O&M contractor credentials and financial viability
- • No explicit technical standards listed; bidders should align with local HVAC service norms
Categories
3
Tender Overview
The Indian Army invites bids for HVAC Operation & Maintenance (O&M) services at Pune, Maharashtra (ZIP 410301). The contract scope covers ongoing O&M of heating, ventilation, and air conditioning systems within the designated installation. Estimated value is ₹2,674,524.06 with an EMD of ₹53,500. The buyer specifies a 25% contract quantity/duration variation right and may extend scope by up to 25% with the service provider’s consent. The procurement emphasizes service continuity and payroll compliance, requiring contractors to manage staff wages and statutory contributions.
- Organization: Indian Army (Department Of Military Affairs)
- Location: Pune, Maharashtra – 410301
- Category: Operation & Maintenance Of HVAC System – O&M Service
- Estimated Value: ₹2,674,524.06
- EMD: ₹53,500
- Key differentiator: 25% quantity/duration variation and lump-sum scope flexibility
- Unique aspect: Staff wage payments must be made at source with PF/ESIC documentation
Technical Specifications & Requirements
- Product/Service: HVAC Operation & Maintenance (O&M) services for military installation in Pune
- No BOQ items available; no explicit technical specs published
- Estimated value indicates project scale and resources required
- Variation clause: Buyer can adjust contract quantity/duration up to 25% pre- and post-issuance
- Payment behavior clause: Service provider must pay staff salaries first, then claim from Buyer, with PF/ESIC documentation
- Delivery/Service scope: Continuous O&M support; no installation milestones provided
- Standards/Certifications: Not specified in tender data; ensure compliance with applicable local regulations and HVAC service norms as per site
Terms, Conditions & Eligibility
- EMD: ₹53,500 (payment/deposit Terms: as per tender; specifics not enumerated)
- Payment terms: Salaries paid by contractor first; reimbursement from Buyer along with statutory documents
- Delivery timeline: Not explicitly stated; contract duration capable of 25% variation
- Experience/turnover: Not specified in data; bidders should prepare standard government O&M contractor documentation
- Documents: GST registration, PAN, experience certificates, financials, PF/ESIC compliance, EMD submission
- Penalties/Warranty: Not specified in data
- Other terms: No BOQ; nature is ongoing maintenance; staff payroll obligation highlighted
Key Specifications
-
HVAC Operation & Maintenance services for a Pune-based installation
-
Estimated contract value: ₹2,674,524.06
-
EMD: ₹53,500
-
Variation allowance: up to 25% for quantity or duration
-
Staff payroll obligation: contractor pays salaries first, with PF/ESIC docs for reimbursement
-
No BOQ items available; focus on continuous maintenance capability
Terms & Conditions
-
Quantity/duration variation up to 25% allowed
-
Staff salaries paid by contractor upfront with statutory proof
-
EMD of ₹53,500 required with bid submission
Important Clauses
Payment Terms
Contractor pays contracted staff salaries first; claims reimbursement from Buyer with PF/ESIC documentation
Delivery Schedule
No explicit schedule provided; contract supports 25% variation in quantity/duration
Penalties/Liquidated Damages
No LD provision specified in data; bidders should verify during bid
Bidder Eligibility
-
Experience in HVAC O&M for government or defense facilities
-
Adequate financial stability to cover staff wages upfront
-
Compliance with PF/ESIC and other statutory requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Operational and Maintenance Service
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
11
Delivery Details
Delivery Locations
1
Delivery Cities
Pune
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Pune | Pune | - | - | 1 | - | Number of months for which Operations & Maintenance service is required during contract period : 9 |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9496788.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar HVAC O&M projects
4
Financial statements (audited or provisional)
5
EMD submission receipt or bank guarantee
6
Technical bid documents and method of service delivery
7
OEM authorizations or service partner affiliations (if applicable)
8
PF/ESIC compliance documentation for deployed staff
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid on the HVAC O&M tender in Pune for Indian Army 2026?
Bidders should submit GST, PAN, financials, experience Certificates, EMD ₹53,500, PF/ESIC compliance, and technical bid. Ensure payroll obligations and service continuity plan are included. The submission must reflect the 25% variation clause and lack of BOQ items. Prepare staff deployment and maintenance schedules accordingly.
What documents are required for the Pune HVAC tender submission?
Required documents include GST certificate, PAN, audited financial statements, experience certificates for HVAC O&M, EMD receipt, PF/ESIC compliance, technical bid, and OEM authorizations if applicable. Ensure all documents are current and reflect staff deployment plans for Pune installation.
What is the EMD amount and its purpose for this bid?
The EMD is ₹53,500. It secures bidder seriousness and is refundable or adjusted per tender terms. Ensure payment method aligns with tender guidelines and attach EMD proof with the bid submission to prevent disqualification.
What are the variation provisions for contract quantity in this Pune tender?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance. For lumpsum-based O&M contracts, scope may increase with service provider consent. Include a scalable maintenance plan to accommodate up to 25% variation.
What payroll requirements affect bidders in the Pune HVAC O&M tender?
Contractors must pay staff salaries first, then claim reimbursement from the Buyer, along with PF and ESIC documentation and corresponding bank statements showing payroll disbursement. Include payroll compliance narrative in the bid.
Are there any technical standards specified for this HVAC tender in Pune?
No explicit technical standards are published in the tender data. Bidders should align with standard government HVAC maintenance practices, local regulations, and ensure system reliability, energy efficiency, and safety during ongoing O&M activities.
When will the contract delivery and performance be evaluated for this bid?
The tender data does not specify delivery milestones; bidders should propose a phased maintenance plan with response times, preventive maintenance intervals, and performance metrics aligned to typical HVAC O&M standards for government facilities.
What is the estimated value and EMD significance for Pune HVAC tender 2026?
Estimated value is ₹2,674,524.06 with an EMD of ₹53,500. Bidders must demonstrate financial capability to sustain upfront payroll and purchasing costs, and ensure compliance with PF/ESIC while pursuing the contract.
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Documents 4
GeM-Bidding-9496788.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS