Open Tender for LED Based Information Display System in VISAKHAPATNAM, ANDHRA PRADESH

Q1: How to participate in the Department of Financial Services LED Display System tender in Visakhapatnam?
To participate, you need to register on the GeM portal, procure the detailed bid document, and ensure compliance with the technical specifications listed in the tender. Prepare all required documents, including past performance certificates, OEM certifications, and financial turnover proofs. Submit your bid online before the deadline of 26th July 2025. Pay close attention to the technical specification requirements, such as IP66 protection, brightness levels, and connectivity features. Follow the evaluation criteria based on total value, ensuring competitive pricing and quality compliance. For professional GeM registration assistance, visit TenderAI GeM Profile Registration.

Q2: What are the eligibility criteria for supplying an LED Based Information Display System to the Indian government?
Suppliers must fulfill standard eligibility, including a minimum average annual turnover of INR 1 lakh over the last three financial years, and possess at least 3 years of relevant experience in supplying similar outdoor LED display systems. MSEs with valid Udyam Registration can avail purchase preferences, and startups may also benefit from simplified procedures. OEM certification confirming annual turnover and experience are mandatory. Manufacturers should also ensure their products meet the specified IS/IEC standards for environmental resistance and durability.

Q3: How can MSEs benefit from this LED display tender in 2025?
MSEs with valid Udyam Registration can avail purchase preferences under the Public Procurement Policy for Micro and Small Enterprises. They can participate with reduced entry barriers, and if their bid is within 15% of L1, they may be awarded up to 25% of the total quantity. Benefits also include simplified documentation and quicker approval processes. To validate eligibility, upload necessary MSE registration certificates and past supply documents during bid submission. For assistance, visit TenderAI MSE Benefits.

Q4: What are the technical specifications required for the outdoor LED display system in this tender?
The LED display must support a height between 2240 mm and 3040 mm or higher, with a length of at least 1920 mm. It should have a pixel pitch of 5 mm or less, RGB multi-color support, and brightness over 6000 Cd/m² for outdoor visibility. Connectivity options include Wi-Fi (802.11 b/g/n/ac) and 4G/LTE support. The enclosure should be weatherproof with minimum IP66 rating, and the system must pass environmental tests like dust, water, humidity, and temperature resistance as per IS/IEC standards. The product should be suitable for outdoor installation with a viewing distance up to 30 meters.

Q5: How do I ensure my bid complies with the environmental testing standards for outdoor LED displays?
Ensure your product meets the specified environmental test requirements such as dust ingress (IS/IEC 60529:2001), water resistance, dry heat (ISO 9000 at 85°C), humidity testing, and cold temperature resilience (ISO 9000 at -25°C). Send test reports from certified laboratories confirming compliance. Include these certificates with your bid documentation. This demonstrates your product's ability to withstand outdoor conditions, which is crucial for technical evaluation.

Q6: What documents are mandatory for bid submission for the LED display system?
Mandatory documents include experience certificates, past performance proofs, OEM certification of annual turnover, financial statements (audited Balance Sheets or CA certificates), and Udyam registration for MSE benefits if applicable. Technical compliance documents confirming adherence to GeM specifications, environmental test reports, and a detailed technical proposal are also required. Missing critical documents may lead to disqualification, so prepare thoroughly.

Q7: How does the bid evaluation process work for this government LED display tender?
Evaluation is based on the "Total value wise evaluation" method, considering technical compliance, quality, and competitive pricing. Bids will also be assessed on past performance (delivery of similar products over past three years) and experience. The process may include a technical review for conformity with specifications, followed by financial evaluation. The contract includes provisions for a 25% quantity adjustment during the contract period, with delivery timelines starting from the last order date.

Q8: Are there any restrictions or special conditions I should be aware of when bidding for the LED display tender?
Yes, bidders must ensure their products meet IS/IEC standards for environmental resistance and durability. Only manufacturers or OEMs listed on GeM are eligible for purchase benefits. The tender specifies no restrictions on international bidders, but local vendors are encouraged to participate. Ensure your bid includes valid certification and documentation for compliance; failure to do so may lead to disqualification. Additionally, the purchase preference is subject to verification of Udyam Registration and OEM certification.

Q9: What are the key advantages of bidding for this LED display system tender in 2025?
Participating in this tender provides an opportunity to supply high-end outdoor LED display systems to a flagship government project, strengthening credibility and market presence. It involves working with reputed government departments, which can open doors to future opportunities. The procurement emphasizes quality, environmental resilience, and connectivity—aligning your product with modern public communication needs. Small firms and startups with appropriate certifications can leverage purchase preferences, increasing their chances of winning contracts.

Q10: How can TenderAI assist in registering on GeM and preparing my bid for this tender?
TenderAI offers professional GeM profile registration services to streamline your onboarding process. We assist with proper documentation, certification compliance, and bid preparation to ensure your submissions meet all technical and procedural requirements. Our experts provide insights into the bidding process, evaluation criteria, and competitive pricing strategies. To get started, visit TenderAI GeM Profile Registration for comprehensive support.