GEM

Governance Reforms Department Punjab Chair Without Wheels General Purpose Tender 2025 - 25% Quantity Variation & EMD ₹276330

Bid Publish Date

08-Dec-2025, 11:37 am

Bid End Date

18-Dec-2025, 12:00 pm

EMD

₹2,76,330

Progress

Issue08-Dec-2025, 11:37 am
AwardPending
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Quantity

2303

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity variation right up to 25% of bid/contracted quantity
  • • Delivery-time extension formula based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • • Data Sheet submission mandatory to verify product specifications
  • • bidder financial standing clause: not in liquidation or bankruptcy; undertaking required
  • • Assignment/sub-contracting restrictions without prior written consent
  • • Termination rights for non-performance, delivery failure, insolvency, misrepresentation

Tender Overview

The request is issued by the Governance Reforms Department Punjab for a Chair (Without Wheels) for General Purpose. The bid carries an EMD of ₹276,330. Location details are not specified in the data provided. The contract allows an option to increase or decrease quantity by up to 25% of the bid quantity and contracted quantity, with corresponding adjustments to delivery timelines. A key differentiator is the explicit option clause governing extended delivery periods and the potential for quantity-based time adjustments. A Data Sheet must accompany the bid, enabling suppliers to map their product specs to the tender requirements.

  • Organization: Governance Reforms Department Punjab
  • Product/Service: Chair (Without Wheels) for General Purpose
  • Estimated EMD: ₹276,330
  • Location: Punjab (exact city not specified)
  • Key differentiator: 25% quantity variation right, extended delivery time calculations
  • Unique aspects: Mandatory Data Sheet submission; bidder financial standing check; prohibition on assignment/sub-contract without consent

Technical Specifications & Requirements

  • No itemized BOQ is provided; no explicit chair specifications are listed in the data. The tender requires a completed Data Sheet for product offered, ensuring alignment with buyer expectations. The contract terms include a quantity variation option of up to 25% and a delivery-time formula tied to original and extended periods. The terms describe termination for non-performance, insolvency, or misrepresentation. Bidders must ensure compliance with these general procurement rules and provide technical data to verify product conformance.
  • EMD amount: ₹276,330
  • Option clause: up to 25% quantity variation
  • Delivery rules: calculated extension based on a ratio of increased to original quantity, minimum 30 days
  • Data Sheet requirement: mandatory submission with bid

Terms, Conditions & Eligibility

  • EMD: ₹276,330 must be provided; bid security documentation required
  • Data Sheet: product data sheet must be uploaded and match the offered item
  • Bidder standing: not under liquidation or bankruptcy; must upload a performance/financial undertaking
  • Contractibility: no assignment/sub-contracting without buyer consent; seller remains liable
  • Delivery & termination: strict delivery terms; buyer may terminate for non-compliance or delivery failure
  • Warranty/after-sales: not specified; ensure compliance with standard procurement practices and contract terms

Key Specifications

  • Product/service: Chair (Without Wheels) for General Purpose

  • EMD: ₹276,330

  • Quantity variation: ±25% of bid quantity

  • Delivery period: calculated extension with minimum 30 days

  • Data Sheet: mandatory submission with bid

Terms & Conditions

  • EMD amount and submission requirements clearly stated (₹276,330)

  • 25% quantity variation rights and corresponding delivery adjustments

  • Data Sheet and bidder financial standing mandatory; no assignment/sub-contract without consent

Important Clauses

Payment Terms

Not specified in data; ensure bid includes standard terms per government procurement practice and contract.

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Contractor termination rights for non-delivery or delayed delivery; penalties or LDs to be defined in final contract terms.

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload financial undertaking

  • Data Sheet of offered product uploaded and verifiable

  • No assignment or subcontracting without prior written consent from buyer

  • Demonstrated capacity to meet delivery requirements within extended periods

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Data Sheet of the product offered (uploaded with bid)

4

Experience certificates (if applicable)

5

Financial statements or undertakings confirming financial standing

6

EMD submission proof for ₹276,330

7

OEM authorization or supplier certifications (if required by terms)

8

Any other documents specified in buyer terms (contractual) related to bidder eligibility

Frequently Asked Questions

What are eligibility requirements for this chair tender in Punjab?

Bidders must provide an EMD of ₹276,330, upload a Data Sheet for the chair offered, demonstrate non-liquidation status, and ensure no assignment or subcontracting without buyer consent. The bid also requires financial undertakings and standard supplier documentation per Punjab procurement rules.

What documents are required to participate in the chair bid in Punjab 2025?

Submit GST certificate, PAN card, EMD proof of ₹276,330, Data Sheet of the chair, experience certificates if applicable, financial statements or undertakings, and OEM authorizations or supplier certifications as per tender terms.

How is quantity variation managed in this Punjab chair tender?

The Purchaser may increase or decrease quantity up to 25% of the bid/contracted quantity. Delivery timelines adjust proportionally using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the delivery timeline framework for extended orders in Punjab procurement?

Delivery begins from the last date of the original delivery order. If the order quantity changes, the extension time is calculated proportionally using the stated formula, subject to a minimum of 30 days, with potential extension up to the original delivery period.

What are the data sheet submission requirements for the chair bid in Punjab?

A detailed Data Sheet for the offered chair must be uploaded with the bid to enable verification against product specifications. This ensures conformity with the department’s procurement criteria and helps match supplied data to the product description.

What happens if the supplier faces non-delivery or insolvency in this Punjab bid?

The buyer may terminate the contract for non-compliance or delivery failure, insolvency, or misrepresentation. The terms include comprehensive rights to cancel partial or full orders and seek remediation or replacement, depending on contract clauses.

What payment terms are applicable for the Governance Reforms Department chair contract?

The tender terms mention standard procurement practices; the exact payment schedule is not specified here. Bidders should anticipate typical government terms, including milestones linked to delivery, acceptance, and documentary compliance, as outlined in the final contract.

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