Indian Air Force Audio Equipment Tender 2026 Salua Kharagpur West Bengal - Gooseneck Microphone & Phantom Supply Standards
Bid Publish Date
12-Aug-2026, 8:07 pm
Bid End Date
02-Sep-2026, 9:00 pm
Progress
Tender Overview
Indian Air Force invites bids for a broad range of audio equipment, including Gooseneck Microphone, Gooseneck Microphone Base, Phantom supply, Wireless & Wired Microphones, Smart rostrum, Aux cables and Mic cables. The delivery address is TO- SASIO, AIRFORCE STATION SALUA, KHARAGPUR, WEST MEDINAPORE, Kolkata 721145. The scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. A critical clause allows up to 25% quantity variation during contract execution at contracted rates. OEMs must have registered Indian offices for after-sales support for imported items. Service centers must be established in the state of each consignee location, with evidence required for payment releases.
- Organization: Indian Air Force
- Product Category: Gooseneck Microphones & related audio equipment
- Location: Salua, Kharagpur, West Medinapore, Kolkata
- Estimated value: Not specified
- Key differentiator: Option quantity flex (up to 25%) and mandatory on-site service capability
Technical Specifications & Requirements
- Scope includes Supply, Installation, Testing, Commissioning and training of operators; includes any required statutory clearances
- Delivery site: SASIO, Airforce Station Salua (No Shooting Area)
- Service center requirement: OEM must have a functional center in the state of each consignee; if not, must establish within 30 days of contract award
- Turnover criteria: OEM’s minimum average annual turnover for the last 3 years must be demonstrated via audited balance sheets or CA certificate; details to be as per bid document
- Compliance: Imported items require an OEM or authorized seller with registered office in India for after-sales support
- BOQ: 11 items listed but specifics are not provided; scope encompasses multiple microphone and audio accessories
Terms, Conditions & Eligibility
- EMD and exact payment terms: Not specified in the data; bidders must review terms for security deposit
- Delivery schedule: Delivery period linked to last delivery order date; time extended proportionally for additional quantity per 30 days minimum
- Warranty/Service: On-site or carry-in warranty with service center availability; documentation required for service center proof
- Documentation: OEM authorization, GST, PAN, financials, and experience certificates likely required; exact list to be confirmed in tender terms
- Penalties: Liquidated damages and penalties not explicitly stated; bidder must verify clause in final document
- Eligibility: 3-year turnover evidence and OEM turnover criteria required; address for delivery and installation provided
Key Specifications
-
Product names: Gooseneck Microphone, Gooseneck Microphone Base, Phantom supply, Wireless microphone, Wired microphone, Smart rostrum, Aux cable, Mic cable, Speaker wire
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Deliverable scope: Supply + Installation + Testing + Commissioning + Operator training
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Delivery address: SASIO, Airforce Station Salua, Kharagpur, West Medinapore, Kolkata 721145
-
OEM requirement: Indian registered office for after-sales service for imported items
-
Service center: Must be functional in the state of each consignee; establish within 30 days if absent
-
Turnover: OEM average turnover for last 3 years must meet specified threshold in bid document
Terms & Conditions
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Option Clause: up to 25% quantity variation at contract rates
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Delivery time: from last delivery order date; extended period proportional to added quantity
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OEM/service: Indian registered office for after-sales; service centers required in consignee states
Important Clauses
Payment Terms
Payment terms to be confirmed; ensure availability of service center proof and bid compliance documents before release
Delivery Schedule
Delivery period begins from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD/penalties to be detailed in final tender; ensure compliance with contract terms and delivery milestones
Bidder Eligibility
-
3 years of experience in supplying audio equipment or similar products
-
Minimum average annual turnover as specified by OEM in last 3 financial years
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Proof of registered Indian office for imported items’ after-sales service
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Evidence of functional Service Centre or plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
36
Category
smart rostrum
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Gooseneck Microphone. , Gooseneck Microphone Base , Phantom supply , Wireless microphone , Wired microphone , smart rostrum , Aux cable , Mic cable , Speaker wire
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
West Medinipur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | West Medinipur | West Medinipur | - | - | 4 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9722433.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Gooseneck Microphone.
gooseneck Condenser microphone with natural and clear sound.
Gooseneck Microphone Base
sturdy & heavy duty metal base for use with a phantom gooseneck microphone .
Phantom supply
power supply for use with condenser microphones using 48V DC phantom supply.
Wireless microphone
high performance single channel UHF wireless microphone
Wired microphone
high performance wired microphone
smart rostrum
Public Address Lectern System with built-in amplifier.
Aux cable
3.5 mm to 6.5 mm 3 mtr
Aux cable
6.5mm to 6.5 mm 05 mtr
Aux cable
( 3.5 mm to 6.5 mm) 5 mtr
Mic cable
XLR male to XLR female 10 mtr
Speaker wire
1.5 mm - (90 to 100) mtr
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Gooseneck Microphone. | gooseneck Condenser microphone with natural and clear sound. | 4 | pieces | sasioguardian | 15 | |
| 2 | Gooseneck Microphone Base | sturdy & heavy duty metal base for use with a phantom gooseneck microphone . | 4 | pieces | sasioguardian | 15 | |
| 3 | Phantom supply | power supply for use with condenser microphones using 48V DC phantom supply. | 4 | pieces | sasioguardian | 15 | |
| 4 | Wireless microphone | high performance single channel UHF wireless microphone | 4 | pieces | sasioguardian | 15 | |
| 5 | Wired microphone | high performance wired microphone | 4 | pieces | sasioguardian | 15 | |
| 6 | smart rostrum | Public Address Lectern System with built-in amplifier. | 1 | pieces | sasioguardian | 15 | |
| 7 | Aux cable | 3.5 mm to 6.5 mm 3 mtr | 4 | pieces | sasioguardian | 15 | |
| 8 | Aux cable | 6.5mm to 6.5 mm 05 mtr | 4 | pieces | sasioguardian | 15 | |
| 9 | Aux cable | ( 3.5 mm to 6.5 mm) 5 mtr | 4 | pieces | sasioguardian | 15 | |
| 10 | Mic cable | XLR male to XLR female 10 mtr | 2 | pieces | sasioguardian | 15 | |
| 11 | Speaker wire | 1.5 mm - (90 to 100) mtr | 1 | pieces | sasioguardian | 15 |
Categories
18
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Required Documents
GST registration certificate
PAN card
Audited financial statements for last 3 years or CA certificate indicating turnover
OEM authorization / authorization from OEM for Indian after-sales service
Experience certificates for similar audio equipment supply/installations
Technical bid documents demonstrating capability for supply, installation, testing and commissioning
Evidence of functional Service Centre or plan to establish within 30 days of award
Any statutory clearances or certifications for audio equipment (if applicable)
Frequently Asked Questions
How to bid for Indian Air Force audio equipment tender in Salua?
Bid submission requires GST, PAN, and turn over proof for last 3 years, plus OEM authorization and service center evidence. Ensure supply, installation, testing, commissioning, and operator training are covered; verify option quantity clause up to 25% and confirm delivery timelines from the last delivery order date.
What documents are required for IAF audio equipment procurement in Kolkata?
Prepare GST certificate, PAN, audited financials or CA certificate showing turnover, OEM authorization, and experience certificates for similar deployments. Include proof of a functional service center or a plan to establish within 30 days of award and any statutory clearances if applicable.
What are the technical specs for gooseneck microphones in this bid?
The tender lists Gooseneck Microphone, Base, Wireless, Wired, and related accessories; exact model numbers or ISI/ISO certifications are not specified in data. Bidder should confirm compatibility with smart rostrum and ensure required cables (aux, mic) and speaker wires are supplied per installation needs.
When is the delivery deadline for this IAF procurement in Salua?
Delivery period begins after the last date of the original delivery order; additional time for increased quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Verify final dates in the contract schedule.
What is the EMD amount for the IAF microphone procurement in West Bengal?
EMD amount is not specified in the provided data. Bidders should review the final tender document for exact EMD requirements, typically a refundable security deposit based on contract value, and ensure submission with bid as per the terms.
What are the eligibility criteria for OEM turnover in this bid?
OEM must show minimum average annual turnover for the last 3 years as indicated in the bid document, supported by audited balance sheets or CA certificate. If the OEM is less than 3 years old, turnover from after incorporation is used, and bunch bids require documented turnover evidence.
What installation requirements exist for the IAF audio equipment bid?
Scope includes supply, installation, testing, commissioning, and operator training. On-site/off-site warranty depends on product; ensure undeniable evidence of a service center in the consignee state and readiness to establish one within 30 days post-award.
What are the service center requirements for imported audio equipment?
Imported products require an OEM or authorized seller with a registered Indian office for after-sales service. If no service center is present at bidding, establish one within 30 days of award; payment release contingent on documentary proof of a functional center.